At a Glance
- Tasks: Support daily operations and assist with compliance and office coordination.
- Company: High-profile boutique law firm with a unique client base.
- Benefits: Opportunity for career growth in a dynamic legal environment.
- Other info: Ideal for ambitious individuals seeking broader operations roles.
- Why this job: Join a top firm and make a real impact in office management.
- Qualifications: Experience as a PA, strong communication, and IT skills required.
The predicted salary is between 30000 - 40000 £ per year.
High-profile, boutique law firm are looking for a highly organised, proactive PA / office coordinator to assist the administration director with the running of the day-to-day operations. This is a varied and hands-on role providing KYC and compliance admin, office coordination, IT support liaison, and logistical support to fee earners, and you will play a key role in keeping the firm running efficiently.
Key Responsibilities:
- Office & Admin Coordination
- Day-to-day office admin support
- Handle incoming/outgoing post, stationery, couriers, and general upkeep
- Organise travel and internal team meetings or socials
- Assist with onboarding and internship logistics
- Coordinate HR admin / HR support
- Compliance & Fee Earner Support
- Assist with KYC checks, client onboarding, and file opening processes
- Coordinate file closing and archiving (including DMS organisation)
- Act as the internal liaison with outsourced IT provider
- Manage onboarding/offboarding processes with outsourced IT provider
It is essential that you have a background as a PA, this could be from another law firm or corporate company, exceptional communication and organisational skills, as well as be fully IT literate as you will be the IT liaison. This role is ideal for an ambitious PA / office coordinator who is looking for a broader operations / office management role in a top firm, who have an established, very unique client base.
McKinlay Law endeavour to contact all successful candidates within 24 hours. However, due to the volume of applications that we receive, we are not able to respond to every candidate individually. If you have not heard from us within 24 hours your application has been unsuccessful and we have not retained your details.
PA / Office Coordinator employer: McKinlay Law
At McKinlay Law, we pride ourselves on being a high-profile boutique law firm that values exceptional talent and fosters a collaborative work environment. Our culture encourages professional growth and development, offering unique opportunities for ambitious individuals to expand their skills in a dynamic setting. With a focus on employee well-being and a supportive team atmosphere, we ensure that our staff feel valued and empowered in their roles.
StudySmarter Expert Advice🤫
We think this is how you could land PA / Office Coordinator
✨Tip Number 1
Networking is key! Reach out to your connections in the industry, attend events, and engage with professionals on platforms like LinkedIn. We can help you find opportunities that might not even be advertised yet!
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. We suggest practising common interview questions and having examples ready that showcase your skills as a PA or office coordinator.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can leave a lasting impression. We recommend mentioning something specific from your conversation to show your genuine interest in the role.
✨Tip Number 4
Keep an eye on our website for new job postings. Even if this particular role has closed, we often have similar positions available. We encourage you to submit your CV for future opportunities!
We think you need these skills to ace PA / Office Coordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the PA / Office Coordinator role. Highlight your relevant experience in office coordination and administration, as well as your IT skills. We want to see how you can bring value to our team!
Show Off Your Organisational Skills:In your application, give examples of how you've successfully managed multiple tasks or projects. We love candidates who can demonstrate their ability to keep things running smoothly, so don’t hold back on showcasing your organisational prowess!
Be Proactive in Your Communication:When applying, make sure your communication is clear and professional. If you have any questions about the role or the application process, feel free to reach out. We appreciate candidates who take the initiative to engage with us!
Apply Through Our Website:Even though this specific role is closed, we encourage you to submit your CV through our website for future opportunities. We’re always on the lookout for talented individuals like you, so don’t hesitate to get your details in our system!
How to prepare for a job interview at McKinlay Law
✨Know Your Role Inside Out
Make sure you thoroughly understand the responsibilities of a PA / Office Coordinator. Familiarise yourself with tasks like KYC checks, compliance admin, and office coordination. This will help you demonstrate your knowledge and show that you're ready to hit the ground running.
✨Show Off Your Organisational Skills
Prepare examples from your past experience where you've successfully managed multiple tasks or projects. Highlight how you kept everything organised and efficient, as this role requires exceptional organisational skills. Be ready to discuss specific tools or methods you use to stay on top of things.
✨Brush Up on IT Knowledge
Since you'll be acting as the IT liaison, it's crucial to be well-versed in common office software and IT support processes. Be prepared to discuss your experience with IT issues and how you've resolved them in the past. This will show that you can effectively communicate with both staff and external IT providers.
✨Prepare Questions for Them
Interviews are a two-way street, so think of insightful questions to ask about the firm's culture, team dynamics, and future projects. This not only shows your interest in the role but also helps you gauge if the firm is the right fit for you. Plus, it gives you a chance to engage in a meaningful conversation.
