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- Tasks: Support HR and office functions with administrative tasks and maintain essential records.
- Company: Join a dynamic team at a leading company in Newry.
- Benefits: Enjoy competitive pay, 30 days leave, and a vibrant social calendar.
- Why this job: Be part of a supportive environment with opportunities for growth and development.
- Qualifications: Strong organisational skills and experience in admin or HR roles required.
- Other info: Flexible working options available; perfect for students seeking real-world experience.
The predicted salary is between 30000 - 42000 £ per year.
We are seeking a highly organised and detail-oriented Office Administrator to join our team. The successful candidate will provide general administrative support across HR and office functions, maintaining systems, records, and coordination activities to support day-to-day operations.
Duties and Responsibilities
- Maintain HR systems, employee records, and documentation.
- Process leaves, absence, and employee data changes.
- Coordinate recruitment administration and job postings.
- Set up new starters on internal systems.
- Maintain time and attendance systems and user access.
- Review timesheets and resolve basic discrepancies.
- Produce attendance reports for payroll.
- Maintain apprentice and training records.
- Coordinate training bookings and reviews.
- Track certification and compliance expiry dates.
- Maintain personnel files and HR documentation.
- Prepare routine HR and audit reports.
- Provide administrative support to HR processes.
- Maintain IMS documentation and records, supporting audits and certification requirements.
- Coordinate document updates and version control.
- Coordinate award applications and supporting documentation for submissions.
- Support the maintenance of the Company website content and updates.
- Maintain fleet records and vehicle allocation.
- Manage fuel cards and usage reporting.
- Coordinate toll accounts and fleet administration systems.
- Maintain insurance records and renewals.
- Coordinate fleet, office and professional insurances.
- Maintain company registrations and licences, tracking renewals and deadlines.
- Support internal events and company communications.
- Provide ad-hoc administrative support as required.
- Any other duties as requested or required by the Manager or Senior Management Team.
Person Specification
- Proven experience in a general administrative or office support role.
- Strong organisational skills with the ability to manage multiple tasks and deadlines.
- High level of accuracy and attention to detail.
- Confident using IT systems, databases and Microsoft Office (Word, Excel, Outlook).
- Strong written and verbal communication skills.
- Ability to handle confidential and sensitive information professionally.
- Self-motivated with the ability to work independently and as part of a team.
- Flexible and adaptable in a changing work environment.
- Previous experience providing HR, payroll or compliance administration support.
- Experience maintaining records for audits, certifications or regulatory compliance.
- Exposure to recruitment, onboarding or training administration.
- Experience supporting websites, social media or internal communications.
Employee Benefits
- Competitive compensation.
- 30 days annual leave (inclusive of bank holidays).
- Company Pension.
- Active Social Calendar.
- Opportunities for growth and development.
Location: Newry HQ (on-site)
Job Type: Permanent
Working Pattern: Full-time and part-time contracts available
Hours of Work: Full-time: Monday to Friday, 38.5 hours per week
Office Administrator in Newry employer: McGuinness Mechanical
Contact Detail:
McGuinness Mechanical Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator in Newry
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Office Administrator role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for interviews by practising common questions related to office administration. Think about how your skills match the job description and be ready to share specific examples of your experience. Confidence is key, so rehearse until you feel comfortable!
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in showing your enthusiasm for the role. It’s also a great chance to reiterate why you’re the perfect fit for their team.
✨Tip Number 4
Check out our website for the latest job postings and apply directly through us. We make it easy for you to find roles that suit your skills, and applying through our site gives you a better chance of standing out!
We think you need these skills to ace Office Administrator in Newry
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight your organisational skills and any relevant experience in HR or office support. We want to see how you can bring your unique flair to our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for us. Mention specific experiences that relate to the job description, and don’t forget to show your enthusiasm for joining StudySmarter.
Showcase Your IT Skills: Since we rely heavily on IT systems and Microsoft Office, make sure to mention your proficiency in these areas. If you've worked with databases or HR systems before, let us know how you’ve used them to improve efficiency!
Be Professional and Personable: While we love a friendly vibe, remember to keep your application professional. Use clear language and check for any typos. We appreciate attention to detail, so show us you can communicate effectively right from the start!
How to prepare for a job interview at McGuinness Mechanical
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities like maintaining HR systems and coordinating recruitment. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or deadlines. Be ready to discuss how you maintain accuracy and attention to detail in your work.
✨Brush Up on IT Skills
The job mentions a need for proficiency in IT systems and Microsoft Office. Make sure you're comfortable discussing your experience with these tools. You might even want to bring up specific projects where you used Excel or Word effectively.
✨Prepare Questions for Them
Interviews are a two-way street! Prepare thoughtful questions about the company culture, team dynamics, or specific HR processes they use. This shows that you're engaged and helps you determine if the company is the right fit for you.
