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- Tasks: Support the CEO with diary management, meeting coordination, and logistical planning.
- Company: Join the Thomson Reuters Foundation, a leader in impactful initiatives.
- Benefits: Competitive day rate, potential for extensions, and a dynamic work environment.
- Why this job: Be at the heart of decision-making and contribute to meaningful projects.
- Qualifications: Previous admin experience and strong organisational skills are essential.
- Other info: Fast-paced role with opportunities to engage with senior leadership.
The predicted salary is between 31200 - 46800 £ per year.
We are seeking an Admin Officer to support the Office of the CEO (O-CEO) and provide wider administrative support to the Thomson Reuters Foundation as required. This role plays a key part in maximising the effectiveness of the Office of the CEO by delivering high-quality logistical and administrative support. You will help ensure that leadership time and resources are used efficiently, enabling the Foundation to deliver its strategic and leadership objectives. Reporting to the Chief of Staff, you will work closely with the CEO and the Senior Leadership Team.
Key responsibilities include:
- Managing the CEO's diary and coordinating meetings, including room bookings
- Supporting expense processing and administrative tasks
- Drafting actions from Senior Leadership Team meetings and helping to ensure timely follow-up
- Providing logistical support for key internal events, such as town halls
- Preparing briefing packs and presentations for CEO engagements
- Researching and coordinating travel arrangements, including accommodation and flight options
- Completing travel risk assessments and tracking the CEO's external engagements
This is a varied and fast-paced role suited to someone highly organised, detail-oriented, and comfortable working closely with senior stakeholders. Previous experience in a similar role is required. If interested, please apply today!
Administration Support in London employer: McGregor Boyall
Contact Detail:
McGregor Boyall Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administration Support in London
✨Tip Number 1
Network like a pro! Reach out to people in your industry, especially those who work at Thomson Reuters Foundation. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by researching the CEO and the Senior Leadership Team. Knowing their priorities and recent initiatives will help you tailor your answers and show you're genuinely interested.
✨Tip Number 3
Practice your organisational skills! Since this role is all about managing diaries and coordinating meetings, consider setting up mock scenarios to demonstrate how you'd handle scheduling conflicts or last-minute changes.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Administration Support in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Admin Officer role. Highlight your previous experience in similar positions and showcase how your skills align with the responsibilities listed in the job description.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific examples of how you've successfully managed diaries, coordinated meetings, or supported senior leadership in the past.
Showcase Your Organisational Skills: Since this role requires someone highly organised, make sure to emphasise your organisational skills in both your CV and cover letter. Share examples of how you've effectively managed multiple tasks or projects simultaneously.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at McGregor Boyall
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Admin Officer position. Familiarise yourself with managing diaries, coordinating meetings, and supporting senior leadership. This will help you demonstrate your knowledge and show that you're the right fit for the role.
✨Showcase Your Organisational Skills
Since this role requires a high level of organisation, prepare examples from your past experience where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly.
✨Prepare for Scenario Questions
Expect questions that assess how you would handle specific situations, like scheduling conflicts or last-minute changes. Think about how you would approach these scenarios and be prepared to share your thought process during the interview.
✨Research the Company Culture
Understanding the Thomson Reuters Foundation's values and culture can give you an edge. Look into their mission and recent initiatives, and be ready to discuss how your personal values align with theirs. This shows genuine interest and helps you connect with the interviewers.
