At a Glance
- Tasks: Coordinate tender submissions and maintain bid documentation for a growing infrastructure business.
- Company: Dynamic infrastructure-focused company with a focus on business development.
- Benefits: Competitive salary, career growth opportunities, and a supportive team environment.
- Other info: Perfect for detail-oriented individuals looking to build a long-term career.
- Why this job: Join a fast-paced team and play a key role in winning bids and tenders.
- Qualifications: Strong organisational skills and experience in bids or business administration.
The predicted salary is between 40000 - 45000 € per year.
We’re looking for a highly organised and proactive Bid Coordinator to support the day‑to‑day running of a busy bids and business development function within a growing infrastructure‑focused business. Working closely with the Bid Manager, you’ll play a key role in coordinating tender submissions, maintaining bid documentation, supporting compliance activity, and helping ensure high‑quality submissions are delivered accurately and on time. This is an excellent opportunity for someone with strong administration, coordination or document management experience who is looking to build a long‑term career within bids, tenders and business development.
Key responsibilities:
- Monitoring tender and client portals for new opportunities
- Coordinating SQs, PQQs, ITTs, RFIs and tender submissions
- Managing bid trackers, folders, clarification logs and deadlines
- Gathering information from teams across operations, compliance, finance, HR and HSEQ
- Maintaining bid library content, case studies, policies and supporting evidence
- Supporting proposal documents and presentations
- Assisting with compliance questionnaires and onboarding requests
- Ensuring submissions are professionally presented, compliant and submitted on time
What we’re looking for:
- Previous experience in bids, tenders, proposals, compliance, document control or business administration
- Strong organisational skills and excellent attention to detail
- Confident written English and proofreading ability
- Experience working to deadlines in a fast‑paced environment
- Strong Microsoft Office skills, particularly Word, Excel and PowerPoint
- A proactive approach with confidence communicating across departments
- Experience within recruitment, construction, infrastructure, rail, highways or related sectors would be highly beneficial, although not essential.
If you’re someone who enjoys keeping things organised, supporting winning submissions and making sure nothing gets missed, we’d love to hear from you. Apply now or contact us for a confidential discussion.
Bid Coordinator employer: McGinley Support Services
Join a dynamic and growing infrastructure-focused business that values organisation and proactivity in its employees. As a Bid Coordinator, you will benefit from a supportive work culture that encourages professional development and offers opportunities for career advancement within the bids and business development sector. With a competitive salary and a collaborative environment, this role is perfect for those looking to make a meaningful impact while enjoying a fulfilling career.
StudySmarter Expert Advice🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its recent projects. Show them you’re not just another candidate; you’re genuinely interested in their work and how you can contribute as a Bid Coordinator.
✨Tip Number 3
Practice your pitch! Be ready to explain how your skills in organisation and document management make you the perfect fit for coordinating bids. Confidence is key, so rehearse until it feels natural.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love hearing from proactive candidates like you!
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Bid Coordinator role. Highlight your organisational skills and any relevant experience in bids, tenders, or document management to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about the role and how your background makes you a perfect fit for our team. Don’t forget to mention your proactive approach and attention to detail!
Showcase Your Communication Skills:Since you'll be coordinating with various teams, it's essential to demonstrate your confident written English. Make sure to proofread your application to avoid any typos or errors – we love a polished submission!
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at McGinley Support Services
✨Know Your Bids Inside Out
Before the interview, make sure you understand the basics of bids and tenders. Familiarise yourself with common terms like SQs, PQQs, and ITTs. This will not only show your knowledge but also your enthusiasm for the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you kept everything organised and met deadlines, as this is crucial for a Bid Coordinator.
✨Brush Up on Microsoft Office
Since strong Microsoft Office skills are essential, especially in Word, Excel, and PowerPoint, practice using these tools. Be ready to discuss how you've used them in previous roles to create documents or manage data.
✨Communicate Confidently
During the interview, demonstrate your ability to communicate effectively across departments. Share instances where you collaborated with different teams, as this will reflect your proactive approach and teamwork skills.
