At a Glance
- Tasks: Coordinate tender submissions and maintain bid documentation for a growing infrastructure business.
- Company: Dynamic infrastructure-focused company in Watford with a supportive culture.
- Benefits: Competitive salary, career growth opportunities, and a chance to make an impact.
- Other info: Office-based role with a commitment to diversity and inclusion.
- Why this job: Join a team where your organisational skills can shine and help secure winning bids.
- Qualifications: Experience in bids, strong organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 40000 - 45000 € per year.
We're looking for a highly organised and proactive Bid Coordinator to support the day-to-day running of a busy bids and business development function within a growing infrastructure-focused business. Working closely with the Bid Manager, you'll play a key role in coordinating tender submissions, maintaining bid documentation, supporting compliance activity, and helping ensure high-quality submissions are delivered accurately and on time. This is an excellent opportunity for someone with strong administration, coordination or document management experience who is looking to build a long-term career within bids, tenders and business development.
Key responsibilities:
- Monitoring tender and client portals for new opportunities
- Coordinating SQs, PQQs, ITTs, RFIs and tender submissions
- Managing bid trackers, folders, clarification logs and deadlines
- Gathering information from teams across operations, compliance, finance, HR and HSEQ
- Maintaining bid library content, case studies, policies and supporting evidence
- Supporting proposal documents and presentations
- Assisting with compliance questionnaires and onboarding requests
- Ensuring submissions are professionally presented, compliant and submitted on time
What we're looking for:
- Previous experience in bids, tenders, proposals, compliance, document control or business administration
- Strong organisational skills and excellent attention to detail
- Confident written English and proofreading ability
- Experience working to deadlines in a fast-paced environment
- Strong Microsoft Office skills, particularly Word, Excel and PowerPoint
- A proactive approach with confidence communicating across departments
- Experience within recruitment, construction, infrastructure, rail, highways or related sectors would be highly beneficial, although not essential.
Location: Watford, Hertfordshire (office-based)
Salary: £40,000 - £45,000 per annum, depending on experience
If you're someone who enjoys keeping things organised, supporting winning submissions and making sure nothing gets missed, we'd love to hear from you. Apply now or contact us for a confidential discussion.
Bid Coordinator employer: McGinley Support Services Limited
At MSSI, we pride ourselves on being an excellent employer, offering a supportive and inclusive work culture that values diversity and encourages employee growth. Located in Watford, our team enjoys a collaborative environment where proactive individuals can thrive, with opportunities to develop skills in bids and business development while contributing to meaningful projects in the infrastructure sector.
Contact Detail:
McGinley Support Services Limited Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Bid Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and practising common questions. We recommend having a few examples ready that showcase your organisational skills and attention to detail, as these are key for a Bid Coordinator role.
✨Tip Number 3
Follow up after interviews with a thank-you email. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the position!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love hearing from candidates who are genuinely interested in joining our team.
We think you need these skills to ace Bid Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Bid Coordinator role. Highlight your experience in bids, tenders, and document management, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for our team. Mention specific experiences that relate to the job description and show us your enthusiasm for the role.
Proofread, Proofread, Proofread!:Before hitting send, give your application a thorough proofread. We want to see your confident written English, so make sure there are no typos or grammatical errors. A polished application speaks volumes!
Apply Through Our Website:We encourage you to apply through our website for a smooth application process. It’s the best way for us to receive your details and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at McGinley Support Services Limited
✨Know Your Bids Inside Out
Before the interview, make sure you understand the basics of bids and tenders. Familiarise yourself with common terms like SQs, PQQs, and ITTs. This will not only show your knowledge but also your enthusiasm for the role.
✨Show Off Your Organisational Skills
As a Bid Coordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple deadlines or coordinated complex projects. Be ready to discuss how you keep track of documents and submissions.
✨Brush Up on Your Microsoft Office Skills
Since strong Microsoft Office skills are essential, especially in Word, Excel, and PowerPoint, consider doing a quick refresher. Bring along any relevant work samples that showcase your proficiency in these tools.
✨Communicate Confidently
You’ll need to liaise with various departments, so practice articulating your thoughts clearly. Think about how you can demonstrate your proactive communication style during the interview, perhaps by discussing a time when you effectively collaborated with others.
