Labour CoOrdinator (Rail Infrastructure Recruitment) in Chelmsley Wood

We are looking for a highly organised and proactive Labour Co-ordinator to join our busy Rail Labour Supply team in Birmingham. This is an excellent opportunity for someone with administration, recruitment, workforce planning or labour supply experience who enjoys working in a fast-paced environment. Supporting Labour Managers and operational teams, you will play a key role in ensuring workers are deployed efficiently, compliance standards are maintained, and client requirements are met.

No two days are the same, and you'll be at the centre of helping deliver skilled rail professionals to critical infrastructure projects across the UK.

The Role

As a Labour Co-ordinator, you will provide vital administrative and operational support to the Rail Labour Supply team. Working closely with Labour Managers, you will help coordinate workforce deployment, maintain compliance records, process timesheets, and support recruitment activities. Your attention to detail and ability to manage multiple priorities will be essential in ensuring workers are mobilised safely, compliantly, and on time.

Key Responsibilities

• Operational & Delivery Support
  • Assist with the coordination of worker rosters, shift patterns and deployment schedules.
  • Support Labour Managers in meeting client workforce requirements.
  • Maintain accurate records of worker availability and assignments.
  • Help ensure operational information is updated and communicated effectively.
• Financial Administration
  • Verify weekly timesheets against roster information to support accurate payroll and invoicing.
  • Assist in resolving timesheet, payroll and invoicing queries.
  • Maintain accurate records within internal systems and processes.
  • Support purchase order and general administrative processes where required.
• Recruitment & Compliance
  • Assist with candidate sourcing, screening, onboarding and registration activities.
  • Maintain and update applicant tracking systems and talent databases.
  • Verify worker compliance documentation, including: Sentinel cards, Medical certificates, Drug and alcohol screening records, Rail competencies and certifications.
  • Ensure compliance records remain accurate and up to date.

What We're Looking For

Essential

• Strong administrative and organisational skills.
• Excellent attention to detail.
• Good knowledge of Microsoft Office, particularly Excel.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Professional and customer-focused approach.

Desirable

• Experience working within rail, construction, recruitment or labour supply.
• Knowledge of contingent workforce deployment.
• Familiarity with Sentinel cards and rail industry compliance requirements.
• Experience using recruitment databases, applicant tracking systems or workforce management systems.
• Experience working with purchase order systems.

Why Join Us?

• Opportunity to work within a well-established infrastructure recruitment and workforce solutions business.
• Be part of a supportive and collaborative team environment.
• Gain exposure to major rail and infrastructure projects across the UK.
• Develop your skills within workforce planning, recruitment and compliance.
• Clear opportunities for personal and professional development.

If you are an organised administrator who thrives in a busy operational environment and would like to build a career within the rail and infrastructure sector, we'd love to hear from you. Apply today with your CV and a member of our team will be in touch.

MSS Infrastructure Ltd operates as a recruitment agency and is committed to equal opportunities for all. We welcome applications from all sections of the community and particularly encourage those from underrepresented groups within the construction industry, including women, individuals with disabilities (where compatible with safety-critical environments), and ethnically diverse or minority candidates. By submitting your application, you agree to the processing, storage, and use of your personal data for recruitment purposes, including contact regarding this and other suitable opportunities.