Vehicle Supply Administrator

WERE HIRING: VEHICLE SUPPLY ADMINISTRATOR. Location: On-site, Armagh, Co Armagh | Department:Vehicle Management | Contract: Permanent, Full-Time | Salary: Negotiable depending on experience. About Us. McElmeel Mobility Services Ltd provide the highest quality products and services for disabled drivers and passengers whilst maintaining industry leading customer services and innovative solutions. We are proud to have celebrated over 75years as the longest serving providers of wheelchair accessible vehicles (WAV) in the UK and Ireland and are rooted in family driven values with a dedication to serve our community. AboutThe Role. We are seeking an organised, commercially aware and proactive Vehicle Supply Administrator to play a central, hands-on role in ensuring our vehicle supply and production chain runs smoothly. You will support the Vehicle Management Manager by coordinating sourced vehicle intake, organising inspections and maintenance, and tracking vehicle progress through the conversion and preparation process. This role helps ensure vehicles are prepared to the highest quality standards for disabled drivers and passengers. Key Duties and Responsibilities Include Vehicle Sourcing and Supply: Liaise with dealerships and suppliers to confirm vehicle availability, arrival and updates /discrepancies for check-in. Maintain accurate records and documentation of all incoming vehicles. Stock Management and Coordination: Responsible for tracking vehicles from order through to arrival and readiness for sale and providing updates to internal departments and key stakeholders. Manage vehicle allocation and availability status within internal systems. Carryout monthly stock and registration check and raise any issues with management. Inspection and Quality Control: Coordinate initial vehicle inspections upon arrival. Identify any defects, faults, or repair requirements and arrange for vehicles to be sent to internal or external partners for repair, servicing, or enhancements. Liaise with procurement, ensuring parts are ordered for any required services. Vehicle Preparation Process: Coordinate the movement of vehicles into production for accessibility adaptations. Monitor progress through the conversion process and ensure timelines are met. Final Preparation & Release: Ensure vehicles are valeted and presented to a high standard. Confirm vehicles are fully prepared and compliant for go live. Update systems to reflect vehicle readiness. Administration & Reporting: Support with all administrative processes. Maintain accurate, timely and confidential records, reports and documentation for operational, business, audit and compliance purposes across all stages of the supply process. Use Microsoft Office to track vehicle flow, stock levels, and pipeline progress. Update and maintain internal systems aligned with relevant dealership requirements. Generate reports on vehicle supply, delays, and stock movement for management. To carry out any other duties that are consistent with the nature, level and responsibilities of the role, as may reasonably be required to support the needs of the organisation. What Were Looking For. The successful candidate will be a confident, organised and proactive administrator who enjoys working in a busy operational environment. They will be comfortable coordinating with internal teams, suppliers and dealerships, keeping accurate records and helping to ensure vehicles move smoothly through each stage of the supply and preparation process. They will have excellent attention to detail, strong communication skills and the ability to manage competing priorities in a fast-paced environment while maintaining a customer-focused approach. Essential Criteria. Driving licence. Strong IT skills: Microsoft Office Suite, Office 365 - Microsoft Excel. Ability to work independently and as part of a team. Strong administrative and communication skills with excellent attention to detail. Organised, proactive and able to manage multiple priorities and deadlines. Desirable Criteria. Previous experience in an automotive, fleet, logistics or supply chain environment or similar operational role. Familiarity with vehicle inspections or preparation processes. Experience within a motability or manufacturing environment. What We Offer. Salary: Negotiable depending on experience. Permanent, full-time role based on-site in Armagh, Co Armagh. 44 hours per week: Monday to Thursday, 8am 5.30pm, and Friday, 8am 4.30pm. Immediate start available. Benenden Health available after successful completion of the 6-month probation period. The opportunity to work with an experienced and supportive team in a growing, innovative and customer-focused business. Ready To Apply? Every team member at McElmeel Mobility Services Ltd plays an important part to empower independence and mobility for our customers. Join our team and become part of a company committed to excellence, innovation and where your contribution will help make a difference and change lives every day. If you are ready to make an impact, please submit your CV by email by clicking in the apply button below. We are an equal opportunities employer. Closing Date:Friday 18 September 2026 at 4pm. TPBN1_NI