At a Glance
- Tasks: Manage project documentation and support workflows on a busy civil engineering site.
- Company: Join McDermotts, a family-founded civil engineering company with a collaborative culture.
- Benefits: Competitive salary, career development, and a supportive team environment.
- Other info: Opportunity to work on high-profile projects and grow your career in a dynamic environment.
- Why this job: Be the central point of contact for exciting infrastructure projects and make a real impact.
- Qualifications: Experience in document control or administration within construction; strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
We have a great opportunity to join our team at McDermotts for a highly organised Document Controller / Site Administrator to manage project documentation, site records, admin support and construction workflows on a busy civil engineering site.
As a Document Controller / Site Administrator you will be the central point of contact for document control and site administration, ensuring drawings, specifications, submissions, records and communications are managed accurately. The Document Controller / Site Administrator will support the Site Manager, Project Manager and wider project team, helping maintain efficient workflows, compliance records and high standards of administration.
DUTIESYour duties as the Document Controller / Site Administrator include:
- Document Control: Manage, maintain, distribute, track and archive project documentation using the company’s document management system.
- Technical Records: Control the issue, receipt, review and storage of drawings, specifications and technical submissions.
- Document Registers: Maintain accurate revision histories, document registers, workflows and submission deadlines.
- Project Administration: Provide administrative support to the Site Manager, Project Manager and wider project team.
- Meetings and Actions: Prepare meeting agendas, take minutes and distribute actions to relevant team members.
- Site Correspondence: Manage site correspondence, reports, filing systems, weekly reports and monthly reports.
- Personnel Records: Coordinate inductions and maintain personnel, timesheet, workforce and subcontractor administration records.
- Compliance Documentation: Maintain health and safety records, training certificates, quality assurance records and compliance documentation.
ESSENTIAL
- Previous experience as a Document Controller, Site Administrator, Project Administrator or similar role within the construction industry.
- Proficiency in Microsoft Office Suite, particularly Word, Excel, Outlook and Teams.
- Experience using document control systems such as Viewpoint, Procore, Aconex, Asite, BIM 360 or similar.
- Excellent organisational and time-management skills with strong attention to detail and accuracy.
- Ability to work independently, manage multiple priorities and work to deadlines.
- Confident communication skills, a professional manner and knowledge of construction documentation processes and project workflows.
DESIRABLE
- Experience working on large-scale construction or civil engineering projects.
- Understanding of ISO quality management systems.
- Knowledge of health and safety documentation requirements.
- CSCS card holder or willing to obtain.
- Opportunity to work on high-profile infrastructure projects.
- Supportive and collaborative team environment.
- Career development and training opportunities.
- Competitive salary and benefits package.
McDermotts is an equal opportunities employer, and we value diversity. All engagement is decided based on qualifications, merit and business need. Applicants from outside the UK must have a suitable visa or the Right to Work in the UK to be considered for this job.
HOW TO APPLY
To be considered for this job vacancy, please submit your CV to our Recruitment Team who will review your details.
Document Controller / Site Administrator in Derby employer: McDermotts
At McDermotts, we pride ourselves on being an excellent employer, offering a supportive and collaborative team environment where every member is valued as part of our family. Located in Derby, you will have the opportunity to work on high-profile infrastructure projects while benefiting from career development and training opportunities, all within a culture that prioritises people and integrity in the construction industry.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller / Site Administrator in Derby
✨Join Construction Networks
Get yourself involved in local construction networks or industry events. They often have job boards, and networking can lead to unadvertised positions. Plus, it’s a great way to meet potential future colleagues!
✨Show Off Your Skills on Site
If you’ve done any hands-on work, whether it's through internships or personal projects, make sure you can showcase it. Consider volunteering for local construction projects or getting involved in community build days; it’s a solid way to demonstrate your skills and build connections.
✨Utilise Construction Job Sites
Don't just rely on the big job boards. Look at niche construction job sites—many companies prioritise these for full-time roles. Apply through these sites, but don’t forget to reach out directly to companies you admire, like McDermotts, to express your interest!
✨Tailor Your Application for Full-Time Roles
Make your application stand out by tailoring it specifically for full-time positions. Highlight how your previous projects align with the company's work. At StudySmarter, we encourage you to demonstrate your commitment and long-term interest in the industry when applying for roles like Document Controller / Site Administrator at McDermotts.
We think you need these skills to ace Document Controller / Site Administrator in Derby
Some tips for your application 🫡
Showcase Your Relevant Experience:In the construction industry, it's essential to highlight any hands-on experience you have. Whether it’s past projects you've worked on or specific roles you've held, make sure your CV emphasises your practical skills and contributions to construction sites.
Include Certifications and Qualifications:Don’t forget to list any certifications relevant to construction, like CSCS cards or other safety qualifications. These can really set you apart from other candidates and show that you’re serious about health and safety on-site.
Tailor Your Cover Letter to Construction:When writing your cover letter for a construction role, focus on your problem-solving capabilities and teamwork. Construction relies heavily on collaboration, so mention how you’ve worked successfully with others to complete projects on time and within budget.
Adapt Your CV Format to the Field:Ensure your CV is clear and easy to read, with sections dedicated to skills such as project management, technical abilities, and site supervision. Construction roles often require a blend of technical know-how and soft skills, so make sure both are highlighted effectively.
How to prepare for a job interview at McDermotts
✨Brush Up on Technical Knowledge
For a construction role, it's crucial we have a solid grasp of industry standards, safety protocols, and specific tools used on-site. Make sure you're familiar with relevant regulations and can talk confidently about them, as these often come up in interviews.
✨Showcase Your Projects
Since this is a full-time position, be ready to discuss any previous construction projects you've worked on. Bring a portfolio or have detailed descriptions that highlight your role, the challenges you faced, and how you overcame them—this’ll show you’re not just book-smart but also practically savvy.
✨Understand the Team Dynamics
Construction is all about teamwork, so prepare to discuss how you interact with different stakeholders like architects, engineers, and contractors. Maybe think of examples from past experiences to illustrate your ability to communicate and collaborate effectively.
✨Prepare for On-the-Spot Problem Solving
Be ready for some practical questions or scenarios where you'll need to demonstrate your problem-solving skills. Interviewers might present you with a hypothetical construction issue to solve, so practice articulating your thought process clearly and logically—this could really set you apart!
