Job Overview
The Principal Document Control Specialist interprets internal or external business issues and recommends best practices. They will be tasked with solving complex Document Control-related problems and will work independently with minimal guidance. The Principal Document Control Specialist may be responsible for leading functional teams or projects and is regarded as a specialist in Document Control. As such, they must have in-depth expertise in Document Control and broad knowledge of the Document Control discipline within the General Services function.
Job Description
The Principal Document Control Specialist interprets internal or external business issues and recommends best practices. They will be tasked with solving complex Document Control-related problems and will work independently with minimal guidance. The Principal Document Control Specialist may be responsible for leading functional teams or projects and is regarded as a specialist in Document Control. As such, they must have in-depth expertise in Document Control and broad knowledge of the Document Control discipline within the General Services function.
Responsibilities
- Gain experience in the following work area: iDocs
- Develop basic technical skills to complete assigned work
- As Lead Document Controller, engage the participation of other disciplines
- Coordinate all activities within own discipline and discipline interfaces with other disciplines
- Lead the Document Management team of the assigned work area and completed within the planned schedule and budget, by standards, MDR, and project-specific procedures and to a high professional standard
- Plan, organize, and direct all aspects of Discipline execution on the assigned project, including scope, deliverables, schedule, and all Discipline workforce resources - agree on allocations with the Engineering Manager
- Ensure interfaces and deliverables are clearly identified
- Maintain responsibility for progress and productivity, identifying any required corrective action
- Act as project-based discipline point of contact in communications and meetings with project team, customer, vendor/supplier, and subcontractor counterparts; and relevant agencies such as certifying authorities, auditors, third parties, etc.
- Assisting the Department Manager with recruiting, interviewing, hiring, and ensuring staffing levels are adequate
- Develop the Document Management Execution Plan and other associated work instructions to ensure alignment with Client requirements and McDermott standards
- Become familiar with specific technical aspects of the Contract and Project Team Requirements pertaining to Document Management and project delivery requirements (standards, procedures, EDMS, formats, etc.)
- Ensure project EDMS platform is set up to meet Client and McDermott technical requirements
- Manage staffing plans and budgets for projects to ensure appropriate staffing levels and cost management
- Advise Project Management Team on Document Management issues and interface processes and requirements
- Ensure seamless sharing of documentation across all project team members and locations to include MOPEX and JV Partners
- Act as a day-to-day interface for the Client, Suppliers, Subcontractors, etc., on day-to-day Document Management issues
- Facilitate and expedite the timely flow of technical information amongst project team members and external parties, such as the Client and Suppliers, via the EDMS
- Prepare, review, and issue defined project reports on document status, including the Master Document Register
- Supervise Document Management personnel on projects and provide timely feedback to the Document Management Department Manager on personnel performance
- Ensure proper EDMS training of all project personnel as well as training of Document Management personnel in Document Management procedures and systems (Unifi)
- Assist in the establishment, maintenance, development, and improvement of Document Management processes, systems, and tools
- Participate in and lead internal and external audits as required
- Provide regular status reports to Project and Department Management on Project Document Management workload and any issues
- Ensure active and frequent engagement with MOPEX counterpart/s for the project
- Deliver information required for handover and turnover in accordance with project contractual requirements
- Archive project records
- Provide lessons learned from project execution to Project Management and Department Management
Reports to
Project: Project Engineering Manager/Project Manager
Functional: Department Manager
Liaise With: Lead Document Management, Project Engineering, Project Management, Department Manager
Supervises: Assigned Document Controllers
Qualifications
Essential Qualifications and Education
- Professional Degree/Post-graduate Degree/Bachelor’s Degree
- 15-20 years of experience in Document Management with major contractor or consultant
- Good knowledge of Electronic Database Management System (EDMS) software, MS Office, and Adobe
- Computer literate in Microsoft programs: Word, Access, PowerPoint, Excel, Project
- Working knowledge of industry-utilized EDMS tools
- Have wide experience with technical activities, including onshore and offshore operations
- Functional, business, industry, and leadership expertise
- Ability to work as a team member as well as act as a team leader (if the position is a Lead position)
- Excellent organizational and time management skills
- Detail-oriented, dependable, and willing to handle multiple priorities
- Successful communication skills, business acumen, and decision-making capability
- Certified iDocs Trainer (preferable)
About Us
Lutech Resources has over 25 years’ experience providing tailor made recruitment and integrated resource management to leading Engineering, Energy and Manufacturing sector companies worldwide. We set ourselves apart from others in the industry by building long term relationships with both our clients and candidates based on a mutual understanding of their targeted industry and a passion for excellence. With every engagement, our goal is to quickly place qualified talent with the best suited employer. We have a genuine understanding of candidates and clients’ needs. Along with a dynamic and effective service, we strive for positive outcomes for everyone, every time.
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Principal Document Control Specialist employer: McDermott International, Ltd
McDermott International is an exceptional employer located in the vibrant Greater London area, offering a dynamic work culture that fosters innovation and collaboration. Employees benefit from comprehensive training programs and opportunities for professional growth, ensuring they can thrive in their careers while contributing to impactful projects in the Energy Industry. Join us to be part of a team that values excellence and empowers you to make a meaningful difference in operational quality and standards.
Contact Details:
McDermott International, Ltd Recruitment Team
