At a Glance
- Tasks: Keep our office running smoothly while providing top-notch customer service.
- Company: Join McDermotts, a dynamic team focused on excellence and collaboration.
- Benefits: Enjoy competitive pay, a supportive work environment, and opportunities for growth.
- Other info: Fast-paced environment with plenty of opportunities to learn and develop.
- Why this job: Be the heartbeat of our office and make a real difference every day.
- Qualifications: Experience in administration and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
At McDermotts, we’re seeking an experienced Office Coordinator to join our dynamic team. This role will maintain responsibility for the day to day running of the office. As Office Coordinator this role encompasses a broad range of responsibilities, from overseeing exceptional front desk customer service to building maintenance and ensuring office compliance.
Main Responsibilities
- Front of House
- Professionally and confidently handle and redirect all incoming calls.
- Manage all visitor/contractor sign-in procedures, ensuring all security/safety processes applied.
- Collect and store all deliveries for requisitioner to collect and verify content.
- Managing all inbound and outbound postage requirements, including franking machine.
- Maintain a clean and organised reception area.
- Soft Facilities
- Directly reporting to the Facilities Manager, and in their absence the Managing Director.
- Ensure cleanliness, hygiene, and housekeeping through inspections and reviews.
- Manage the Facilities shared mailbox, actioning items arising.
- Order all stocks via Purchasing Department and ensure they are placed at point of use across the building.
- Ensure kitchen is properly supplied, clean, and dishwasher turned on at end of the day.
- Ensure correct setup and usage of all meeting rooms.
- Order food for special occasions.
- Attend to any spills outside of cleaners working hours.
- Maintenance of noticeboards and signage at the premises.
- Record keeping (e.g. key holders, vehicle registration numbers in car park).
- Track and process all defibrillators on the Circuit; ensuring batteries maintained as appropriate.
- End of day walk through (windows, etc).
- Hard Facilities
- Responsible for the implementation of the Facilities SOP.
- Assist the Facilities Manager with environmental, health, safety, welfare, and security at the site.
- Ensure all personnel are aware of their responsibilities regarding waste handling and disposal.
- Support the Facilities Manager with the creation, maintenance, and review of risk assessments.
- Timely implementation of the schedule of maintenance, servicing, and thorough examinations.
- Coordinating contractors servicing the Head Office.
- Produce monthly Facilities report.
- Conduct premises/safety inductions for new starters, visitors, and contractors.
- Resourcing Support
- Support resourcing activities including booking medicals and HS2 inductions.
- Generate and circulate monthly statistics for Departments from Chime.
- Driving at Work
- Support the Transport Manager with the administration of the company approved driving register.
- General Office Support
- Assist with marketing presentation amendments and printing.
- Coordinate staff events.
- Support training by coordinating the dispatch of training certificates/cards.
- Carry out any other reasonable duties as requested by line manager.
Requirements:
- Proven administrative experience in an office or site-based environment.
- Proven experience dealing with people on the telephone.
- Experience in a fast-paced office environment with multiple priorities.
- Strong written and verbal communication skills.
- Strong organisational and time management skills.
- Excellent attention to detail and accuracy.
- Ability to prioritise workload and meet deadlines.
- Competence in document management and filing systems.
Office Coordinator employer: McDermott Building and Civil Engineering Ltd
At McDermotts, we pride ourselves on fostering a supportive and collaborative work environment where every team member plays a vital role in our success. As an Office Coordinator, you will enjoy a range of benefits including professional development opportunities, a commitment to employee well-being, and a vibrant office culture that values teamwork and innovation. Located in a dynamic area, our office provides a stimulating atmosphere that encourages growth and creativity, making it an excellent place for those seeking meaningful and rewarding employment.
Contact Details:
McDermott Building and Civil Engineering Ltd Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or at industry events. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. This will help you stand out and show that you're genuinely interested in joining their team.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar!
We think you need these skills to ace Office Coordinator
Some tips for your application 🫡
Show Off Your Experience:When you're writing your application, make sure to highlight your previous experience in office coordination or similar roles. We want to see how you've handled responsibilities like managing front desk operations or overseeing facilities in the past.
Be Clear and Concise:Keep your application straightforward and to the point. Use clear language and avoid jargon. We appreciate a well-structured application that makes it easy for us to see your skills and qualifications at a glance.
Tailor Your Application:Make sure to tailor your application to the specific role of Office Coordinator. Mention relevant skills like customer service, organisation, and attention to detail. This shows us that you understand what we're looking for and that you're genuinely interested in the position.
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about our company and culture while you're at it.
How to prepare for a job interview at McDermott Building and Civil Engineering Ltd
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Coordinator role at McDermotts. Familiarise yourself with the responsibilities listed in the job description, such as managing front desk operations and overseeing facilities. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
As an Office Coordinator, strong organisational skills are key. Prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured everything ran smoothly, especially in a fast-paced environment.
✨Practice Your Communication Skills
Since this role involves a lot of interaction with people, both over the phone and in person, practice your communication skills. Think about how you would handle various scenarios, like dealing with difficult callers or ensuring visitor safety. Clear and confident communication will be crucial during your interview.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions for your interviewers. Ask about the team dynamics, the office culture at McDermotts, or how success is measured in the Office Coordinator role. This shows your enthusiasm and helps you gauge if the company is the right fit for you.
