At a Glance
- Tasks: Support the Maintenance Manager and EHS team with essential administrative tasks and record management.
- Company: Join a dynamic company focused on safety and efficiency in operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth in a collaborative and proactive workplace.
- Why this job: Be part of a team that ensures safe operations and compliance while enhancing your career.
- Qualifications: GCSEs in Maths and English; strong organisational and communication skills required.
The predicted salary is between 24000 - 28000 € per year.
General Accountability
The Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems. This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.
Specific Accountabilities
- Maintenance and CMMS Administration
Prioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel. Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records. Register new plant assets and update records as required. Manage spare parts inventory, including stock control, ordering, and goods receipt processes. - Contractor and Permit Management
Administer contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant. Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply. - EHS Administration and Compliance
Maintain EHS documentation and version control using Audit Comply. Support compliance with ISO standards (ISO 45001 and ISO 14001). Maintain registers for risk assessments, SOPs, method statements, and permits. Assist with environmental data collection and reporting (e.g. waste, energy, emissions). - Reporting and Data Management
Record, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting. Track maintenance performance, site activity, and compliance metrics. Prepare and distribute weekly EHS site updates. - Financial and Performance Tracking
Track maintenance, EHS, and CAPEX expenditure against budgets. Monitor maintenance spends by site and prepare reports as required. - General and Continuous Improvement
Support EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records. Track corrective actions and support the closure of audit findings. Provide additional administrative and operational support as required.
Education, Skills & Experience
- Education: GCSE (or equivalent) in Maths and English
- Skills and Experience:
Strong organisational and administrative skills
High level of attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proactive, solution-focused mindset
Strong interpersonal and communication skills
Ability to work independently and collaboratively as part of a team
Experience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirable - Skills:
Administration
Attention to detail
Proactive communication skills.
Administrative Assistant in Dungannon employer: McCloskey International
As an Administrative Assistant at our company, you will thrive in a supportive and dynamic work environment that prioritises employee growth and development. We offer comprehensive training opportunities, a strong focus on health and safety compliance, and a culture of continuous improvement, all while being part of a team that values collaboration and innovation. Located in a vibrant area, our workplace fosters a sense of community and provides unique advantages such as flexible working arrangements and access to cutting-edge technology.
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant in Dungannon
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role. Understand their values and how you can contribute. We recommend practising common interview questions and having your own questions ready to show your interest.
✨Tip Number 3
Follow up after interviews! A quick thank-you email can set you apart from other candidates. It shows your enthusiasm for the role and keeps you fresh in their minds.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it’s super easy to navigate!
We think you need these skills to ace Administrative Assistant in Dungannon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills, attention to detail, and any experience with CMMS systems. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Administrative Assistant role. Share specific examples of how you've managed multiple priorities or improved administrative processes in the past.
Show Off Your Communication Skills:Since this role involves a lot of collaboration, make sure to showcase your strong interpersonal skills in your application. Whether it's through your writing style or examples of teamwork, let us know how you communicate effectively!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team at StudySmarter!
How to prepare for a job interview at McCloskey International
✨Know Your CMMS Inside Out
Since the role involves managing the CMMS system, make sure you brush up on your knowledge of it. Familiarise yourself with how to prioritise maintenance tasks and issue work orders. Being able to discuss your experience or understanding of CMMS systems like E-maint will show you're ready to hit the ground running.
✨Showcase Your Organisational Skills
This position requires strong organisational abilities, so be prepared to share examples of how you've managed multiple priorities in the past. Think of specific instances where your attention to detail made a difference, especially in administrative tasks or compliance activities.
✨Demonstrate Your Compliance Knowledge
Understanding ISO standards (like ISO 45001 and ISO 14001) is crucial for this role. Brush up on these standards and be ready to discuss how you've ensured compliance in previous roles. This will highlight your proactive approach and commitment to safety and environmental standards.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, such as managing contractor approvals or tracking maintenance performance. Think through potential scenarios and how you would apply your skills to solve problems effectively. This will show your solution-focused mindset and readiness to support the team.
