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- Tasks: Support transport operations with paperwork, records, and driver coordination.
- Company: Join a dynamic team focused on efficient logistics and transport solutions.
- Benefits: Enjoy perks like pension, medical aid, and convenient parking.
- Why this job: Be part of a fast-paced environment where your organisational skills shine.
- Qualifications: Previous experience in transport or admin roles is essential; strong IT skills required.
- Other info: Ideal for multitaskers who thrive under pressure and love teamwork.
The predicted salary is between 30000 - 42000 £ per year.
We are looking for an organised Transport Coordinator (Admin) to provide administrative support for transport operations. The role involves handling paperwork, maintaining records, liaising with drivers and customers, and ensuring smooth logistics processes. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment. The role of the Transport Coordinator (Admin) is to liaise daily with the Transport Manager, Production and Dealer Support teams.
Key Responsibilities:
- Administrative Support: Maintain accurate transport records, update databases, and process delivery paperwork. The ideal candidate will collate, undertake pre-checks, book and invoice all shipping. Liaise with the Transport Manager, production and Dealer Support teams to ensure accurate timescales for delivery. Request Freight costs and record all communications on the despatch schedule/PDI folders. Preparation and filing of export paperwork eg EUR1 forms, certificates of origin, road permits, despatch notes, invoicing in line with our audit and compliance rules and regulations, all other documentation associated with the outward movement of our machines.
- Driver Coordination: Communicate schedules, distribute job assignments, and ensure drivers have the necessary documentation. Build excellent working relationships with existing freight companies and be main point of contact for all machine freight queries.
- General Office Support: Handle phone calls, emails, and general administrative tasks related to transport operations. Work closely with Transport manager, production and dealer support team. Communicate transport updates with internal team and directly with the Dealer.
Key Skills & Competencies:
- Strong organizational and time management skills.
- Excellent attention to detail and accuracy in data entry.
- Good communication skills, both verbal and written.
- Ability to handle multiple tasks and work under pressure.
- Proficiency in Microsoft Office (Excel, Word, Outlook) and ERP.
- Knowledge of transport regulations and compliance (desirable).
- Problem-solving and ability to work in a team-oriented environment.
Required Qualifications & Experience:
- Previous experience in a transport, logistics, or administrative role (essential).
- Experience working with transport documentation and compliance (preferred).
- Familiarity with transport management systems or logistics software (preferred).
- Strong IT skills, including proficiency in Excel and data entry.
Benefits: Pension, Medical Aid / Health Care, Parking
Transport Coordinator employer: McCloskey International (MPP Global)
Contact Detail:
McCloskey International (MPP Global) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Transport Coordinator
✨Tip Number 1
Familiarise yourself with transport regulations and compliance standards. Understanding these will not only help you in the role but also show us that you're proactive and knowledgeable about the industry.
✨Tip Number 2
Develop your communication skills, especially in liaising with drivers and customers. Practising clear and concise communication can set you apart, as this role heavily relies on effective coordination.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel. Being proficient in data entry and management will be crucial for maintaining accurate transport records and processing paperwork efficiently.
✨Tip Number 4
Network with professionals in the logistics and transport sector. Building relationships can provide insights into the role and may even lead to recommendations, making your application stand out.
We think you need these skills to ace Transport Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in transport, logistics, or administrative roles. Emphasise your organisational skills and any experience with transport documentation and compliance.
Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the key responsibilities of the Transport Coordinator role. Mention your ability to multitask, attention to detail, and how your previous experiences align with the job requirements.
Showcase Relevant Skills: In your application, clearly outline your proficiency in Microsoft Office, especially Excel, and any experience with transport management systems. Highlight your communication skills and ability to work under pressure.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at McCloskey International (MPP Global)
✨Showcase Your Organisational Skills
As a Transport Coordinator, you'll need to demonstrate your ability to stay organised. Prepare examples from your past experiences where you successfully managed multiple tasks or maintained accurate records. This will show the interviewer that you can handle the demands of the role.
✨Familiarise Yourself with Transport Regulations
Knowledge of transport regulations is a plus for this position. Brush up on relevant compliance rules and documentation processes before the interview. Being able to discuss these topics will highlight your preparedness and understanding of the industry.
✨Prepare for Communication Scenarios
Since the role involves liaising with drivers and customers, think about how you would handle various communication scenarios. Be ready to discuss how you would manage schedules, resolve conflicts, or provide updates to stakeholders, showcasing your strong communication skills.
✨Demonstrate Your IT Proficiency
Proficiency in Microsoft Office and ERP systems is essential. Be prepared to discuss your experience with these tools, particularly Excel, and how you've used them in previous roles. You might even want to mention any specific projects where your IT skills made a significant impact.
