At a Glance
- Tasks: Support the Maintenance Manager and EHS team with efficient administrative processes and record management.
- Company: Join a dynamic team focused on safety and compliance in a thriving environment.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive workplace culture.
- Other info: Opportunity for growth and learning in a collaborative team setting.
- Why this job: Be part of a crucial role that ensures safe operations and continuous improvement.
- Qualifications: GCSEs in Maths and English; strong organisational and communication skills required.
The predicted salary is between 25000 - 30000 € per year.
General Accountability
The Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems. This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.
Specific Accountabilities
- Maintenance and CMMS Administration
Prioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel. Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records. Register new plant assets and update records as required. Manage spare parts inventory, including stock control, ordering, and goods receipt processes. - Contractor and Permit Management
Administer contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant. Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply. - EHS Administration and Compliance
Maintain EHS documentation and version control using Audit Comply. Support compliance with ISO standards (ISO 45001 and ISO 14001). Maintain registers for risk assessments, SOPs, method statements, and permits. Assist with environmental data collection and reporting (e.g. waste, energy, emissions). - Reporting and Data Management
Record, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting. Track maintenance performance, site activity, and compliance metrics. Prepare and distribute weekly EHS site updates. - Financial and Performance Tracking
Track maintenance, EHS, and CAPEX expenditure against budgets. Monitor maintenance spends by site and prepare reports as required. - General and Continuous Improvement
Support EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records. Track corrective actions and support the closure of audit findings. Provide additional administrative and operational support as required.
Education, Skills & Experience
- Education: GCSE (or equivalent) in Maths and English
- Skills and Experience:
Strong organisational and administrative skills
High level of attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proactive, solution-focused mindset
Strong interpersonal and communication skills
Ability to work independently and collaboratively as part of a team
Experience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirable - Skills:
Administration
Attention to detail
Proactive communication skills.
Receptionist/administration Assistant, Service in Dungannon employer: McCloskey International (MPP Global)
As a Receptionist/Administration Assistant at our company, you will thrive in a supportive and dynamic work environment that prioritises employee growth and development. We offer comprehensive training, a collaborative culture, and the opportunity to contribute to meaningful projects that enhance safety and compliance across our sites. Located in a vibrant area, our workplace fosters innovation and teamwork, making it an excellent choice for those seeking a rewarding career in administration.
Contact Detail:
McCloskey International (MPP Global) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist/administration Assistant, Service in Dungannon
✨Tip Number 1
Get to know the company before your interview! Research their values, culture, and recent projects. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you'll feel during the actual interview.
✨Tip Number 3
Don’t forget to prepare some questions for them! Asking insightful questions shows that you’re engaged and eager to learn more about the role and the company. Plus, it gives you a chance to see if they’re the right fit for you too.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, you’ll find all the latest job openings and updates there, making your job search a breeze!
We think you need these skills to ace Receptionist/administration Assistant, Service in Dungannon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Receptionist/Administration Assistant. Highlight your organisational skills and any experience with CMMS systems or compliance tools, as these are key for us.
Showcase Your Attention to Detail:In your application, emphasise your attention to detail. We love candidates who can manage accurate records and maintain documentation, so give examples of how you've done this in the past.
Be Proactive in Your Cover Letter:Use your cover letter to show off your proactive mindset. Mention specific instances where you’ve taken initiative in previous roles, especially in administrative tasks or compliance activities.
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at McCloskey International (MPP Global)
✨Know Your CMMS Inside Out
Make sure you understand the basics of CMMS systems, especially if you've used one before. Be ready to discuss how you’ve prioritised tasks or managed records in past roles. This shows you’re not just familiar with the system but can also leverage it effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational abilities. Think about times when you successfully managed multiple priorities or improved a process. This will demonstrate your proactive mindset and ability to handle the demands of the role.
✨Brush Up on EHS Compliance
Familiarise yourself with ISO standards like ISO 45001 and ISO 14001. Be prepared to discuss how you’ve supported compliance activities in previous jobs. This will show that you understand the importance of safety and environmental regulations in the workplace.
✨Communicate Effectively
Practice your communication skills, as they are crucial for this role. Think about how you would explain complex information clearly and concisely. Being able to convey your thoughts well will help you stand out during the interview.
