At a Glance
- Tasks: Support the Maintenance Manager and EHS team with administrative tasks and compliance activities.
- Company: Join a dynamic team focused on safety and efficiency in operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and learning in a collaborative atmosphere.
- Why this job: Be part of a crucial role that ensures safe and effective site operations.
- Qualifications: GCSEs in Maths and English; strong organisational and communication skills.
The predicted salary is between 25000 - 30000 € per year.
General Accountability
The Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems. This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.
Specific Accountabilities
- Maintenance and CMMS Administration
Prioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel. Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records. Register new plant assets and update records as required. Manage spare parts inventory, including stock control, ordering, and goods receipt processes. - Contractor and Permit Management
Administer contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant. Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply. - EHS Administration and Compliance
Maintain EHS documentation and version control using Audit Comply. Support compliance with ISO standards (ISO 45001 and ISO 14001). Maintain registers for risk assessments, SOPs, method statements, and permits. Assist with environmental data collection and reporting (e.g. waste, energy, emissions). - Reporting and Data Management
Record, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting. Track maintenance performance, site activity, and compliance metrics. Prepare and distribute weekly EHS site updates. - Financial and Performance Tracking
Track maintenance, EHS, and CAPEX expenditure against budgets. Monitor maintenance spends by site and prepare reports as required. - General and Continuous Improvement
Support EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records. Track corrective actions and support the closure of audit findings. Provide additional administrative and operational support as required.
Education, Skills & Experience
- Education: GCSE (or equivalent) in Maths and English
- Skills and Experience:
Strong organisational and administrative skills
High level of attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proactive, solution-focused mindset
Strong interpersonal and communication skills
Ability to work independently and collaboratively as part of a team
Experience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirable - Skills: Administration, Attention to detail, Proactive communication skills.
Front Desk Receptionist / Administration Assistant in Dungannon employer: McCloskey International (MPP Global)
As a Front Desk Receptionist / Administration Assistant, you will thrive in a dynamic work environment that values efficiency and teamwork. Our company fosters a supportive culture with ample opportunities for professional growth, ensuring that you can develop your skills while contributing to meaningful projects that enhance safety and compliance. Located in a vibrant area, we offer competitive benefits and a collaborative atmosphere that makes every day rewarding.
Contact Detail:
McCloskey International (MPP Global) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Front Desk Receptionist / Administration Assistant in Dungannon
✨Tip Number 1
Get to know the company culture! Before your interview, do a bit of research on the company’s values and work environment. This will help you tailor your responses and show that you’re a great fit for their team.
✨Tip Number 2
Practice makes perfect! Run through common interview questions with a friend or in front of the mirror. The more comfortable you are with your answers, the more confident you’ll feel during the actual interview.
✨Tip Number 3
Show off your skills! Bring examples of your previous work or achievements that relate to the role. Whether it’s a project you managed or a problem you solved, having tangible proof of your abilities can really impress the interviewer.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It’s a nice touch and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Front Desk Receptionist / Administration Assistant in Dungannon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills, attention to detail, and any experience with CMMS systems. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Front Desk Receptionist / Administration Assistant role. Share specific examples of how you've managed multiple priorities or improved administrative processes in the past.
Show Off Your Communication Skills:Since this role involves a lot of interaction with different teams, make sure your written application showcases your strong communication skills. Keep your language clear and professional, but don’t be afraid to let your personality shine through!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re proactive and keen to join our team!
How to prepare for a job interview at McCloskey International (MPP Global)
✨Know Your CMMS Inside Out
Make sure you understand the basics of CMMS systems, especially if you've used one before. Be ready to discuss how you’ve prioritised tasks or managed records in past roles. This shows you’re not just familiar with the system but can also leverage it effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational abilities. Think about times when you managed multiple priorities or improved a process. This will demonstrate your proactive mindset and ability to handle the demands of the role.
✨Brush Up on EHS Compliance
Familiarise yourself with ISO standards like ISO 45001 and ISO 14001. Be prepared to discuss how you’ve supported compliance activities in previous jobs. This will show that you understand the importance of safety and environmental regulations.
✨Communicate Clearly and Confidently
Practice your communication skills before the interview. You’ll need to convey information clearly, whether it’s about maintenance performance or EHS updates. Being articulate will help you stand out as a strong candidate who can work well with others.
