At a Glance
- Tasks: Support the Maintenance Manager and EHS team with efficient administrative processes.
- Company: Join a dynamic company focused on safety and compliance in operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and continuous improvement in a collaborative setting.
- Why this job: Be part of a team that ensures safe and effective site operations.
- Qualifications: GCSEs in Maths and English; strong organisational and communication skills.
The predicted salary is between 24000 - 28000 € per year.
General Accountability
The Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems. This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.
Specific Accountabilities
- Maintenance and CMMS Administration
- Prioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel.
- Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records.
- Register new plant assets and update records as required.
- Manage spare parts inventory, including stock control, ordering, and goods receipt processes.
- Contractor and Permit Management
- Administer contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant.
- Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply.
- EHS Administration and Compliance
- Maintain EHS documentation and version control using Audit Comply.
- Support compliance with ISO standards (ISO 45001 and ISO 14001).
- Maintain registers for risk assessments, SOPs, method statements, and permits.
- Assist with environmental data collection and reporting (e.g. waste, energy, emissions).
- Reporting and Data Management
- Record, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting.
- Track maintenance performance, site activity, and compliance metrics.
- Prepare and distribute weekly EHS site updates.
- Financial and Performance Tracking
- Track maintenance, EHS, and CAPEX expenditure against budgets.
- Monitor maintenance spends by site and prepare reports as required.
- General and Continuous Improvement
- Support EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records.
- Track corrective actions and support the closure of audit findings.
- Provide additional administrative and operational support as required.
Education, Skills & Experience
- Education: GCSE (or equivalent) in Maths and English
- Skills and Experience:
- Strong organisational and administrative skills
- High level of attention to detail and accuracy
- Ability to manage multiple priorities and meet deadlines
- Proactive, solution-focused mindset
- Strong interpersonal and communication skills
- Ability to work independently and collaboratively as part of a team
- Experience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirable
- Skills: Administration, Attention to detail, Proactive communication skills.
Administrative Assistant TLNT1_NI in Dungannon employer: McCloskey International (MPP Global)
As an Administrative Assistant at our company, you will thrive in a supportive and dynamic work environment that prioritises employee growth and development. We offer comprehensive training opportunities, a strong focus on health and safety compliance, and a culture of continuous improvement, all while being part of a team that values collaboration and innovation. Located in a vibrant area, our workplace fosters a sense of community and encourages meaningful contributions to the success of our operations.
Contact Detail:
McCloskey International (MPP Global) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant TLNT1_NI in Dungannon
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how your skills align with their needs. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. The more you practice, the more confident you'll feel when it’s your turn in the hot seat.
✨Tip Number 4
Don’t forget to follow up after interviews! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Administrative Assistant TLNT1_NI in Dungannon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights the skills and experiences that match the job description. We want to see how your organisational skills and attention to detail shine through, so don’t hold back!
Craft a Compelling Cover Letter:Your cover letter is your chance to show us your personality! Explain why you’re interested in the Administrative Assistant role and how your proactive mindset can contribute to our team.
Showcase Relevant Experience:If you've worked with CMMS systems or compliance tools before, make it known! We love seeing candidates who have hands-on experience that aligns with what we do.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at McCloskey International (MPP Global)
✨Know Your CMMS Inside Out
Make sure you understand the basics of CMMS systems, especially if you've used one before. Be ready to discuss how you've prioritised maintenance tasks or managed asset registers in past roles. This shows you're not just familiar with the system but can also leverage it effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational abilities. Think about times when you successfully managed multiple priorities or maintained accurate records under pressure. This will demonstrate your capability to handle the administrative demands of the role.
✨Emphasise Compliance Knowledge
Brush up on ISO standards like ISO 45001 and ISO 14001. Be ready to discuss how you've supported compliance activities in previous jobs. This will show that you understand the importance of safety and environmental regulations in the workplace.
✨Be Proactive in Your Approach
During the interview, adopt a proactive mindset. Share instances where you identified issues and implemented solutions, whether in administration or compliance. This will reflect your solution-focused attitude, which is crucial for the role.
