At a Glance
- Tasks: Support the Maintenance Manager and EHS team with essential administrative tasks.
- Company: Join a dynamic team focused on safety and efficiency in operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and continuous improvement in a collaborative setting.
- Why this job: Be a key player in ensuring safe and effective site operations.
- Qualifications: GCSEs in Maths and English; strong organisational and communication skills.
The predicted salary is between 24000 - 28000 € per year.
General Accountability
The Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems. This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.
Specific Accountabilities
- Maintenance and CMMS Administration
Prioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel. Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records. Register new plant assets and update records as required. Manage spare parts inventory, including stock control, ordering, and goods receipt processes. - Contractor and Permit Management
Administer contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant. Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply. - EHS Administration and Compliance
Maintain EHS documentation and version control using Audit Comply. Support compliance with ISO standards (ISO 45001 and ISO 14001). Maintain registers for risk assessments, SOPs, method statements, and permits. Assist with environmental data collection and reporting (e.g. waste, energy, emissions). - Reporting and Data Management
Record, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting. Track maintenance performance, site activity, and compliance metrics. Prepare and distribute weekly EHS site updates. - Financial and Performance Tracking
Track maintenance, EHS, and CAPEX expenditure against budgets. Monitor maintenance spends by site and prepare reports as required. - General and Continuous Improvement
Support EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records. Track corrective actions and support the closure of audit findings. Provide additional administrative and operational support as required.
Education, Skills & Experience
- Education: GCSE (or equivalent) in Maths and English
- Skills and Experience:
Strong organisational and administrative skills
High level of attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proactive, solution-focused mindset
Strong interpersonal and communication skills
Ability to work independently and collaboratively as part of a team
Experience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirable - Skills:
Administration
Attention to detail
Proactive communication skills.
Administrative Assistant JBLE1_NI in Dungannon employer: McCloskey International (MPP Global)
As an Administrative Assistant at our company, you will thrive in a supportive and dynamic work environment that prioritises employee growth and development. We offer comprehensive training opportunities, a strong focus on health and safety compliance, and a culture of continuous improvement, all while being part of a team that values collaboration and innovation. Located in a vibrant area, our workplace fosters a sense of community and provides unique advantages such as flexible working arrangements and access to cutting-edge technology.
Contact Detail:
McCloskey International (MPP Global) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant JBLE1_NI in Dungannon
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles, especially those who have worked with CMMS systems. They can give you insider tips and might even refer you directly, which is always a bonus!
✨Tip Number 2
Prepare for the interview by brushing up on your knowledge of EHS compliance and maintenance processes. We recommend having specific examples ready that showcase your organisational skills and attention to detail—these are key for the Administrative Assistant role.
✨Tip Number 3
Don’t just wait for job postings! Keep an eye on our website and apply directly through it. This shows initiative and can help you stand out from the crowd. Plus, we love seeing proactive candidates!
✨Tip Number 4
Follow up after your interview! A quick thank-you email reiterating your interest in the role and highlighting a key point from your conversation can leave a lasting impression. It shows you're genuinely interested and engaged.
We think you need these skills to ace Administrative Assistant JBLE1_NI in Dungannon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills, attention to detail, and any experience with CMMS systems. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Administrative Assistant role. Share specific examples of how you've managed multiple priorities or improved administrative processes in the past.
Show Off Your Communication Skills:Since this role involves a lot of collaboration, make sure to showcase your strong interpersonal skills. Whether it's through your CV or cover letter, let us know how you effectively communicate and work with others to achieve goals.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you’re keen on joining the StudySmarter family!
How to prepare for a job interview at McCloskey International (MPP Global)
✨Know Your CMMS Inside Out
Since the role heavily involves managing the CMMS system, make sure you understand how it works. Familiarise yourself with common tasks like issuing work orders and maintaining asset registers. Being able to discuss your experience or knowledge of CMMS systems will show you're ready to hit the ground running.
✨Showcase Your Organisational Skills
This position requires strong organisational abilities, so prepare examples that demonstrate how you've successfully managed multiple priorities in the past. Think about specific situations where your attention to detail made a difference, especially in administrative tasks or compliance activities.
✨Brush Up on EHS Standards
Understanding ISO standards like ISO 45001 and ISO 14001 is crucial for this role. Do some research on these standards and be ready to discuss how they apply to the job. Showing that you’re knowledgeable about EHS documentation and compliance will definitely impress the interviewers.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, such as managing contractor approvals or tracking maintenance performance. Practise your responses to these scenarios, focusing on your proactive approach and solution-focused mindset. This will help you convey that you can think on your feet and contribute positively to the team.
