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For Companies At a Glance
- Tasks: Support the Maintenance Manager and EHS team with efficient administrative processes and record management.
- Company: Join a dynamic company focused on safety and compliance in operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and learning in a collaborative atmosphere.
- Why this job: Be part of a team that ensures safe and effective operations while enhancing your administrative skills.
- Qualifications: GCSEs in Maths and English; strong organisational and communication skills required.
The predicted salary is between 24000 - 28000 £ per year.
General Accountability
The Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems. This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.
Specific Accountabilities
- Maintenance and CMMS Administration
Prioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel. Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records. Register new plant assets and update records as required. Manage spare parts inventory, including stock control, ordering, and goods receipt processes. - Contractor and Permit Management
Administer contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant. Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply. - EHS Administration and Compliance
Maintain EHS documentation and version control using Audit Comply. Support compliance with ISO standards (ISO 45001 and ISO 14001). Maintain registers for risk assessments, SOPs, method statements, and permits. Assist with environmental data collection and reporting (e.g. waste, energy, emissions). - Reporting and Data Management
Record, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting. Track maintenance performance, site activity, and compliance metrics. Prepare and distribute weekly EHS site updates. - Financial and Performance Tracking
Track maintenance, EHS, and CAPEX expenditure against budgets. Monitor maintenance spends by site and prepare reports as required. - General and Continuous Improvement
Support EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records. Track corrective actions and support the closure of audit findings. Provide additional administrative and operational support as required.
Education, Skills & Experience
- Education: GCSE (or equivalent) in Maths and English
- Skills and Experience:
Strong organisational and administrative skills
High level of attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proactive, solution-focused mindset
Strong interpersonal and communication skills
Ability to work independently and collaboratively as part of a team
Experience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirable - Skills: Administration, Attention to detail, Proactive communication skills.
Administrative Assistant in Dungannon employer: McCloskey International (MPP Global)
Contact Detail:
McCloskey International (MPP Global) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Dungannon
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your skills and experiences better.
✨Tip Number 4
Don't forget to follow up after interviews! A simple thank-you email can leave a lasting impression and keep you on their radar. Plus, it shows your enthusiasm for the position!
We think you need these skills to ace Administrative Assistant in Dungannon
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights the skills and experiences that match the job description. We want to see how your organisational skills and attention to detail shine through, so don’t hold back!
Craft a Compelling Cover Letter: Your cover letter is your chance to show us your personality! Explain why you’re excited about the role and how your proactive mindset can contribute to our team. Keep it engaging and relevant!
Showcase Relevant Experience: If you've worked with CMMS systems or compliance tools before, make sure to mention it! We love seeing candidates who have hands-on experience that aligns with what we do.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at McCloskey International (MPP Global)
✨Know Your CMMS Inside Out
Make sure you understand the basics of CMMS systems, especially if you've used one before. Be ready to discuss how you’ve managed maintenance tasks or tracked job histories in previous roles. This shows you’re not just familiar with the system but can also bring valuable experience to the table.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational abilities. Think about times when you successfully managed multiple priorities or improved a process. Being able to demonstrate your attention to detail and proactive mindset will really impress the interviewers.
✨Familiarise Yourself with EHS Standards
Brush up on ISO standards like ISO 45001 and ISO 14001. Understanding these compliance requirements will show that you’re serious about safety and environmental management. You might even want to mention any relevant experience you have with EHS documentation or audits.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific situations, like managing contractor approvals or tracking maintenance performance. Think through potential scenarios and how you would approach them. This will help you demonstrate your problem-solving skills and readiness for the role.