At a Glance
- Tasks: Support the Maintenance Manager and EHS team with efficient administrative processes and record management.
- Company: Join a dynamic team focused on safety and compliance in a flexible working environment.
- Benefits: Flexible hours, competitive salary, and opportunities for professional growth.
- Other info: Ideal for proactive individuals looking to develop their administrative career.
- Why this job: Make a real impact by ensuring safe operations and improving systems.
- Qualifications: GCSEs in Maths and English; strong organisational skills and attention to detail.
The predicted salary is between 24000 - 28000 € per year.
General Accountability
The Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems. This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.
Specific Accountabilities
- Maintenance and CMMS Administration
Prioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel. Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records. Register new plant assets and update records as required. Manage spare parts inventory, including stock control, ordering, and goods receipt processes. - Contractor and Permit Management
Administer contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant. Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply. - EHS Administration and Compliance
Maintain EHS documentation and version control using Audit Comply. Support compliance with ISO standards (ISO 45001 and ISO 14001). Maintain registers for risk assessments, SOPs, method statements, and permits. Assist with environmental data collection and reporting (e.g. waste, energy, emissions). - Reporting and Data Management
Record, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting. Track maintenance performance, site activity, and compliance metrics. Prepare and distribute weekly EHS site updates. - Financial and Performance Tracking
Track maintenance, EHS, and CAPEX expenditure against budgets. Monitor maintenance spends by site and prepare reports as required. - General and Continuous Improvement
Support EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records. Track corrective actions and support the closure of audit findings. Provide additional administrative and operational support as required.
Education, Skills & Experience
- Education: GCSE (or equivalent) in Maths and English
- Skills and Experience:
Strong organisational and administrative skills
High level of attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proactive, solution-focused mindset
Strong interpersonal and communication skills
Ability to work independently and collaboratively as part of a team
Experience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirable - Skills:
Administration
Attention to detail
Proactive communication skills.
Administration Assistant Flexible Working Hours in Dungannon employer: McCloskey International (MPP Global)
As an Administration Assistant with flexible working hours, you will thrive in a supportive and dynamic work environment that prioritises employee well-being and professional growth. Our company fosters a culture of collaboration and continuous improvement, offering opportunities for skill development and career advancement while ensuring compliance and safety in our operations. Join us in a role that not only values your contributions but also provides the flexibility to balance your personal and professional life effectively.
Contact Detail:
McCloskey International (MPP Global) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Administration Assistant Flexible Working Hours in Dungannon
✨Tip Number 1
Network like a pro! Reach out to people in your industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and role thoroughly. Understand their values and how you can contribute to their goals. This will help you stand out and show that you're genuinely interested.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to get comfortable with common questions. This will boost your confidence and help you articulate your skills and experiences better.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Administration Assistant Flexible Working Hours in Dungannon
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills match the specific requirements of the Administration Assistant role. We want to see how you can bring value to our team!
Show Off Your Organisational Skills:Since this role is all about keeping things organised, give us examples of how you've successfully managed multiple tasks or projects in the past. We love a proactive approach!
Be Detail-Oriented:Attention to detail is key for this position. When you’re writing your application, double-check for any typos or errors. It shows us you care about accuracy, just like we do!
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at McCloskey International (MPP Global)
✨Know Your CMMS Inside Out
Make sure you understand the basics of CMMS systems, especially if you've used one before. Be ready to discuss how you've prioritised tasks or managed records in past roles. This shows you're not just familiar with the system but can also leverage it effectively.
✨Showcase Your Attention to Detail
In this role, accuracy is key. Prepare examples from your previous experience where your attention to detail made a difference. Whether it was maintaining records or managing permits, having specific instances ready will highlight your capability.
✨Demonstrate Your Proactive Mindset
Employers love candidates who take initiative. Think of times when you identified a problem and took steps to solve it before it escalated. Share these stories during your interview to illustrate your proactive approach.
✨Prepare for Compliance Questions
Since this role involves EHS compliance and ISO standards, brush up on what those entail. Be prepared to discuss how you've supported compliance in previous positions, and show that you understand the importance of these regulations in maintaining safety and efficiency.
