At a Glance
- Tasks: Support the Maintenance Manager and EHS team with administrative tasks and compliance activities.
- Company: Join a dynamic team focused on safety and efficiency in operations.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and learning in a collaborative atmosphere.
- Why this job: Be part of a crucial role that ensures safe and effective site operations.
- Qualifications: GCSEs in Maths and English; strong organisational and communication skills.
The predicted salary is between 25000 - 30000 € per year.
General Accountability
The Administrative Assistant will provide comprehensive support to the Maintenance Manager and EHS team, ensuring efficient administrative processes, accurate record management, and continuous improvement of systems. This role is integral to maintaining the CMMS system, managing permits, and supporting compliance activities to ensure the safe and effective operation of sites.
Specific Accountabilities
- Maintenance and CMMS Administration
Prioritise maintenance tasks within the CMMS system and issue work orders to maintenance personnel. Maintain the CMMS, ensuring accurate asset registers, job tracking, and maintenance history records. Register new plant assets and update records as required. Manage spare parts inventory, including stock control, ordering, and goods receipt processes. - Contractor and Permit Management
Administer contractor approvals through Audit Comply, ensuring RAMS, insurance documentation, and inductions are fully compliant. Maintain and control permit-to-work systems (e.g. hot works, general permits) via Audit Comply. - EHS Administration and Compliance
Maintain EHS documentation and version control using Audit Comply. Support compliance with ISO standards (ISO 45001 and ISO 14001). Maintain registers for risk assessments, SOPs, method statements, and permits. Assist with environmental data collection and reporting (e.g. waste, energy, emissions). - Reporting and Data Management
Record, analyse, and report on maintenance and EHS data, including weekly and monthly KPI reporting. Track maintenance performance, site activity, and compliance metrics. Prepare and distribute weekly EHS site updates. - Financial and Performance Tracking
Track maintenance, EHS, and CAPEX expenditure against budgets. Monitor maintenance spends by site and prepare reports as required. - General and Continuous Improvement
Support EHS communications (toolbox talks, safety alerts, meetings) and maintain accurate records. Track corrective actions and support the closure of audit findings. Provide additional administrative and operational support as required.
Education, Skills & Experience
- Education: GCSE (or equivalent) in Maths and English
- Skills and Experience:
Strong organisational and administrative skills
High level of attention to detail and accuracy
Ability to manage multiple priorities and meet deadlines
Proactive, solution-focused mindset
Strong interpersonal and communication skills
Ability to work independently and collaboratively as part of a team
Experience with CMMS systems (e.g. E-maint) and compliance tools (e.g. Audit Comply) is desirable - Skills:
Administration
Attention to detail
Proactive communication skills.
Admin and Reception Assistant in Dungannon employer: McCloskey International (MPP Global)
As an Admin and Reception Assistant, you will thrive in a dynamic work environment that prioritises employee growth and development. Our company fosters a collaborative culture where your contributions are valued, and you will have access to comprehensive training and support to enhance your skills. Located in a vibrant area, we offer competitive benefits and a commitment to maintaining a safe and compliant workplace, making us an excellent employer for those seeking meaningful and rewarding employment.
Contact Detail:
McCloskey International (MPP Global) Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Admin and Reception Assistant in Dungannon
✨Tip Number 1
Get to know the company! Research their values, culture, and recent projects. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. You never know who might give you a leg up!
✨Tip Number 3
Prepare for interviews by practising common questions related to admin and compliance roles. Think about how your skills align with the job description and be ready to share specific examples from your past experiences.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace Admin and Reception Assistant in Dungannon
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your organisational skills, attention to detail, and any experience with CMMS systems. We want to see how you fit into our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Admin and Reception Assistant role. Share specific examples of how you've managed multiple priorities or improved administrative processes in the past.
Show Off Your Communication Skills:Since this role involves a lot of communication, make sure your application showcases your interpersonal skills. Whether it's through your writing style or examples of teamwork, we want to see how you connect with others.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at McCloskey International (MPP Global)
✨Know Your CMMS Inside Out
Make sure you understand the basics of CMMS systems, especially if you've used one before. Be ready to discuss how you've prioritised tasks or managed records in past roles. This shows you're not just familiar with the system but can also leverage it effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your strong organisational abilities. Think about times when you successfully managed multiple priorities or improved a process. This will demonstrate your proactive mindset and attention to detail, which are crucial for this role.
✨Brush Up on EHS Compliance
Familiarise yourself with ISO standards like ISO 45001 and ISO 14001. Be prepared to discuss how you've supported compliance activities in previous jobs. This will show that you understand the importance of safety and environmental regulations in the workplace.
✨Prepare for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing contractor approvals or tracking maintenance performance. Think through your responses ahead of time, using the STAR method (Situation, Task, Action, Result) to structure your answers clearly.
