At a Glance
- Tasks: Support our vibrant community by managing schedules, finances, and communications.
- Company: Join McCarthy Stone, a leader in residential care with a supportive culture.
- Benefits: Enjoy competitive pay, flexible hours, and a comprehensive benefits package.
- Other info: Collaborate with passionate colleagues in a dynamic work environment.
- Why this job: Make a real difference in people's lives while developing your administrative skills.
- Qualifications: Experience in administration and proficiency in Microsoft Office required.
The predicted salary is between 28000 - 30000 £ per year.
We are seeking a proactive and detail-oriented Administrator to support our vibrant Gentian Place community in Aylesbury, Buckinghamshire. This role is central to delivering exceptional service and seamless support alongside our Estate Manager.
Competitive Hourly Rate: £13.41 per hour
Flexible Working Hours: 16 hours per week, permanent contract, Monday to Friday
Comprehensive Benefits Package:
- 20 days holiday plus bank holidays (pro rata for part‑time)
- Life insurance and company pension
- 24/7 Employee Assistance Program offering counselling, mental health support, and more
- Exclusive discounts on McCarthy Stone apartments for employees and immediate family
- Opportunities to stay in guest suites across UK developments
- Discounts on gift cards for top brands and restaurants
Supportive Work Environment: Collaborate with dedicated colleagues passionate about making a difference
Key Responsibilities:
- Diary & Calendar Management: Efficiently manage and coordinate appointments, meetings, and events for the Estate Manager and team.
- Invoicing & Financial Administration: Prepare, issue, and track invoices using accounting software; manage petty cash and ensure accurate financial records.
- Rostering & Scheduling: Oversee staff rotas, ensuring adequate coverage and compliance with staffing requirements.
- Communication & Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and postal mail.
- Document Management: Maintain and organize physical and digital files, ensuring easy retrieval and compliance with data protection regulations.
- General Administrative Support: Assist with various administrative tasks, including ordering supplies, managing office equipment, and supporting team projects.
Essential Qualifications & Skills:
- Proven experience in an administrative role, with a strong understanding of office management procedures.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
- Strong organisational skills with the ability to manage multiple tasks and priorities.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in all tasks.
- Ability to work independently and as part of a team.
Desirable Attributes:
- Previous experience in a care or residential setting.
- Knowledge of invoicing and financial procedures.
- Experience with rostering and scheduling systems.
Application: Ready to Make a Difference? Apply now and join our dedicated team at McCarthy Stone. We review applications promptly and may close the position early for the right candidate. Please note that we do not offer sponsorship and only consider UK-based applications.
Administrator in Aylesbury employer: McCarthy & Stone
At McCarthy Stone, we pride ourselves on being an excellent employer, offering a supportive work environment where collaboration and passion for making a difference thrive. Our comprehensive benefits package, including flexible working hours, generous holiday allowance, and exclusive discounts, ensures that our employees feel valued and appreciated. Located in the vibrant community of Aylesbury, this role as an Administrator not only provides meaningful work but also opportunities for personal and professional growth within a dedicated team.
StudySmarter Expert Advice🤫
We think this is how you could land Administrator in Aylesbury
✨Tip Number 1
Network like a pro! Reach out to friends, family, or even former colleagues who might have connections in the industry. A personal recommendation can go a long way in landing that Administrator role.
✨Tip Number 2
Prepare for the interview by researching the company and its values. Show us you’re genuinely interested in being part of the Gentian Place community and how your skills align with their mission.
✨Tip Number 3
Practice common interview questions and answers. We suggest doing mock interviews with a friend or using online resources to boost your confidence and refine your responses.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can leave a lasting impression and show us you’re truly keen on the position.
We think you need these skills to ace Administrator in Aylesbury
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Administrator role. Highlight your relevant experience in office management and any specific skills that match the job description, like diary management or invoicing.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about supporting the Gentian Place community and how your skills can make a difference. Keep it friendly and professional!
Show Off Your Organisational Skills:Since this role requires strong organisational skills, consider including examples of how you've successfully managed multiple tasks or projects in the past. We love seeing how you handle busy environments!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at McCarthy & Stone
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with diary management, invoicing, and communication tasks. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your experience with scheduling and financial administration, as these are key aspects of the job. Use the STAR method (Situation, Task, Action, Result) to structure your responses.
✨Demonstrate Your Communication Prowess
Since excellent written and verbal communication skills are essential for this role, prepare to showcase your abilities. You might be asked to explain how you handle incoming communications or manage correspondence. Practise clear and concise answers to demonstrate your proficiency.
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, the Estate Manager's expectations, or how success is measured in the role. This shows your enthusiasm and helps you determine if the company culture aligns with your values.
