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For Companies At a Glance
- Tasks: Support our vibrant community with diary management, invoicing, and general admin tasks.
- Company: Join a caring organisation dedicated to exceptional service in Shirley.
- Benefits: Enjoy 20 days holiday, life insurance, and exclusive discounts for you and your family.
- Other info: Flexible hours with a supportive environment and opportunities for growth.
- Why this job: Be the backbone of our team and make a real difference in people's lives.
- Qualifications: Experience in administration and proficiency in Microsoft Office are essential.
The predicted salary is between 20000 - 25000 £ per year.
We are seeking a proactive and detail-oriented Administrator to support our vibrant Wheatley Place community in Shirley, West Midlands. This role is central to delivering exceptional service and seamless support alongside our Registered Estate Manager.
Hourly Rate: £12.85 per hour
Hours: 15 hours per week, permanent contract, Monday to Friday.
Key Responsibilities
- Diary & Calendar Management: Efficiently manage and coordinate appointments, meetings, and events for the Estate Manager and team.
- Invoicing & Financial Administration: Prepare, issue, and track invoices using accounting software; manage petty cash and ensure accurate financial records.
- Rostering & Scheduling: Oversee staff rotas, ensuring adequate coverage and compliance with staffing requirements.
- Communication & Correspondence: Handle incoming and outgoing communications, including emails, phone calls, and postal mail.
- Document Management: Maintain and organize physical and digital files, ensuring easy retrieval and compliance with data protection regulations.
- General Administrative Support: Assist with various administrative tasks, including ordering supplies, managing office equipment, and supporting team projects.
Essential Qualifications & Skills
- Proven experience in an administrative role, with a strong understanding of office management procedures.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with accounting software.
- Strong organizational skills with the ability to manage multiple tasks and priorities.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy in all tasks.
- Ability to work independently and as part of a team.
Desirable Attributes
- Previous experience in a care or residential setting.
- Knowledge of invoicing and financial procedures.
- Experience with rostering and scheduling systems.
Comprehensive Benefits Package
- 20 days holiday plus bank holidays (pro rata for part-time).
- Life insurance and company pension.
- 24/7 Employee Assistance Program offering counselling, mental health support, and more.
- Exclusive discounts on McCarthy Stone apartments for employees and immediate family.
- Opportunities to stay in guest suites across UK developments.
- Discounts on gift cards for top brands and restaurants.
Please note that we do not offer sponsorship and only consider UK-based applications.
Administrator employer: McCarthy & Stone
Contact Detail:
McCarthy & Stone Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Administrator role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Update your LinkedIn profile to reflect your skills and experience relevant to the Administrator position. Make sure it’s polished and professional, as employers often check this out before making a decision.
✨Tip Number 3
Practice makes perfect! Prepare for interviews by rehearsing common questions related to administrative tasks, like diary management and invoicing. The more comfortable you are, the better you'll perform when it counts.
✨Tip Number 4
Apply through our website! We love seeing applications come directly from candidates who are genuinely interested in joining our Wheatley Place community. It shows initiative and enthusiasm, which we really value!
We think you need these skills to ace Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in administrative roles, especially any relevant skills like diary management and invoicing. We want to see how you can bring your unique flair to our Wheatley Place community!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Administrator role. Share specific examples of how you've excelled in similar tasks and how you can contribute to our vibrant team.
Show Off Your Tech Skills: Since proficiency in Microsoft Office and accounting software is key, don’t forget to mention your experience with these tools. We love tech-savvy applicants who can hit the ground running!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity at Wheatley Place!
How to prepare for a job interview at McCarthy & Stone
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Administrator role and its responsibilities. Familiarise yourself with diary management, invoicing, and communication tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed multiple tasks or projects in the past. Highlight your proficiency in Microsoft Office and any accounting software you've used. This will reassure them that you can handle the demands of the job effectively.
✨Prepare Questions to Ask
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, the Estate Manager's expectations, or the community at Wheatley Place. This shows your enthusiasm for the role and helps you gauge if it's the right fit for you.
✨Demonstrate Your Attention to Detail
Since this role requires accuracy in invoicing and document management, be prepared to discuss how you ensure precision in your work. You might even want to bring along examples of your previous administrative work to illustrate your attention to detail.