At a Glance
- Tasks: Manage transport documentation and ensure accuracy for invoicing.
- Company: Dynamic transport operation with a focus on teamwork and efficiency.
- Benefits: Competitive salary, benefits package, and clear career development opportunities.
- Other info: Join a supportive team where your contributions truly matter.
- Why this job: Make a real impact on invoicing accuracy in a fast-paced environment.
- Qualifications: Experience in transport or logistics, strong admin skills, and attention to detail.
A fast-paced, multi-site operation is looking to appoint a highly organised and detail-driven Transport Office Document Control Coordinator to join its busy transport office. This isn’t a typical administrative role. You’ll sit at the heart of the business, ensuring that every job is fully documented, accurate and ready for invoicing, eliminating the gaps that lead to delays, queries and lost revenue.
Working closely with Transport Planners and Accounts, you’ll take ownership of the full paper trail, ensuring every job has a purchase order, agreed rate and proof of delivery, all matching, every time. If you’re someone who thrives on organisation, enjoys problem-solving and isn’t afraid to chase information to get things right first time, this could be the perfect opportunity.
Key Responsibilities- Capture and confirm every order, ensuring all job details are complete and recorded accurately before progression
- Ensure every job has a valid PO number and agreed rate, chasing missing information where required
- Maintain and align the transport diary, PO log and rate schedules on a daily basis
- Reconcile loads delivered against purchase orders, ensuring accuracy and capturing any additional revenue opportunities
- Collect, match and maintain tickets, delivery notes and PODs against each job
- Run daily checks to ensure all documentation is complete before it is passed to Accounts
- Manage and resolve invoice queries, acting as the first point of contact for Accounts
- Build and maintain customer billing profiles to ensure invoices are delivered correctly first time
- Work proactively to reduce invoice queries and minimise credit notes across the business
- Previous experience within transport, logistics, haulage or a similar operational office environment
- Strong document control and administration skills with exceptional attention to detail
- Confident communicator, comfortable chasing customers, drivers and internal teams for information
- Highly organised with the ability to manage multiple priorities in a fast-paced environment
- Proactive mindset with a focus on accuracy and continuous improvement
- Strong Excel and systems skills, with experience of working with planning or transport systems
- Calm under pressure with the ability to stay focused in a busy office environment
- A key role within a busy, high-performing transport operation
- The opportunity to make a tangible impact on invoicing accuracy and cash performance
- A fast-paced, team-focused environment where your input really matters
- Competitive salary and benefits package
- Clear opportunity to develop within a growing business
If you’re a commercially focused Customer and Transport Sales Administrator who thrives on building relationships, driving revenue and being out in the field making things happen, this could be the role for you. APPLY NOW for immediate consideration for this Purchase Ledger opportunity.
Customer and Transport Sales Administrator in Leyland employer: McCarthy Recruitment
Join a dynamic and fast-paced transport operation in Leyland, where your role as a Customer and Transport Sales Administrator will be pivotal to our success. We offer a supportive work culture that values your contributions, alongside competitive salaries and clear pathways for career development. With a focus on teamwork and continuous improvement, you'll thrive in an environment that encourages problem-solving and innovation, making a real impact on our invoicing accuracy and overall performance.
StudySmarter Expert Advice🤫
We think this is how you could land Customer and Transport Sales Administrator in Leyland
✨Get Involved in Industry Events
Logistics and supply chain are all about networking, so hit up those trade shows and local meetups. Places like the UK's Logistics and Supply Chain conference can be goldmines for connecting with potential employers like McCarthy Recruitment and learning about the latest trends in the industry.
✨Leverage Online Communities
Join forums and LinkedIn groups specifically for logistics professionals. Share your insights and ask questions to get noticed. Being active in these spaces can help you establish credibility and might just lead to an opportunity at McCarthy Recruitment!
✨Showcase Your Skills with a Portfolio
Even if it’s a full-time gig, having a portfolio can really set you apart. Include case studies or projects that demonstrate your understanding of supply chain management, logistics software, or solving operational challenges. You’d be surprised at how much this can impress hiring managers.
✨Apply Directly Through Our Website
Don't forget the power of applying directly through our website! A lot of companies like McCarthy Recruitment keep job postings exclusive to their sites. This way, you can easily keep track of your applications and ensure your profile is in front of the right people.
We think you need these skills to ace Customer and Transport Sales Administrator in Leyland
Some tips for your application 🫡
Show Your Supply Chain Savvy:In your CV and cover letter, make sure to highlight your understanding of logistics and supply chain management principles. Mention any relevant courses you've taken or tools you've used, like inventory management software or data analysis platforms, to showcase your skills and keep up with best practices in the industry.
Quantify Your Achievements:When detailing your previous work experience, remember to use numbers wherever possible. Did you improve delivery times by a specific percentage? Did you help reduce costs? These kinds of quantified achievements not only catch the eye but also demonstrate your capability in the logistics sector.
Tailor Your Cover Letter to McCarthy Recruitment:This is your chance to really connect with the team at McCarthy Recruitment. In your cover letter, express why you're passionate about supply chain logistics and how your goals align with the company’s mission. A little personalisation goes a long way!
Include Relevant Certifications:If you've got any certifications related to logistics or supply chain management—like APICS or Six Sigma—make sure you flaunt them! These show that you're committed to your professional development and can set you apart from other candidates.
How to prepare for a job interview at McCarthy Recruitment
✨Know Your Logistics Tools
Make sure you're familiar with key logistics software and tools like SAP or Oracle ERP. These are often used in the industry, and being able to demonstrate your knowledge or experience with them can really set you apart during your interview with McCarthy Recruitment.
✨Perfect Your Problem-Solving Skills
Expect to tackle scenarios that showcase your problem-solving skills. Think about past experiences where you've had to optimise supply chains or handle logistics challenges. Have a few examples ready to discuss how you made decisions that led to improvements.
✨Show Your Team Spirit
Supply chain roles heavily rely on teamwork and communication. Be prepared to discuss how you've collaborated with others in previous roles. Maybe share a time when you coordinated with a team to resolve a logistical hiccup. This can show McCarthy Recruitment that you're a team player!
✨Understand the Big Picture
Be ready to talk about the broader logistics and supply chain trends. Having insights into current challenges in the industry, like sustainability or lead times, can impress the interviewers at McCarthy Recruitment. Show them you’re not just focused on the day-to-day but also have a strategic mindset!
