HR Coordinator

ID 5417

Job Description

Location:McCann Campus, Prestbury (Hybrid working)

About Us…

Ghosts. A swimming pool. Cats named Rolo and Biscuit. At McCann Manchester, it’s fair to say we’re a little different.

Here the people make the agency, they are what makes our work so unique. We’re a creative agency spread across eight acres of countryside in Cheshire, and – the rumours are true – we also have a pub, bistro and gym all on-site. McCann Manchester is a big family – the largest integrated agency in the UK in fact.

We work with some of the UK’s most interesting brands and we’re looking for an HR Coordinator to come and join us. Armbands optional.

The Part You’ll Play as HR Coordinator…

You’ll bring energy and enthusiasm to support in the delivery of a proactive and efficient administration and support service to the People team and wider agency employees. You’ll proactively own the delivery of the administration within the team and we will rely on you to make sure we deliver on all our promises to our colleagues on time and to a super standard.

What you’ll be doing:

General HR Administration

• Prepare all HR documentation in line with our HR processes
• Regular upkeep of HR systems (Workday/TalentWise and Benefits Portals) ensuring changes are made in a timely and accurate manner.
• Complete necessary internal forms and liaise with appropriate departments, e.g. IT and Finance, to ensure all systems are in place for employee lifecycle events.
• Take ownership of the payroll spreadsheet, ensuring accurate and timely recording of information and liaising with Payroll to ensure all salary changes are accurately processed and on time.
• Follow and seek improvement for our HR processes, ensuring all stakeholders deliver to their process step so we are audit compliant.
• Ownership of the Onboarding & Offboarding process, ensuring processes are followed and suggesting and actioning improvements
• Responsible for the overall management of employee files in line with GDPR legislation.
• Track all documents and ensure all files are up-to-date
• Regular upkeep of HR systems (Workday/TalentWise and Benefits Portals) ensuring changes are made in a timely and accurate manner.
• Produce ad hoc reports using our HR systems, for a variety of stakeholders.
• Collate and report on HR data to the wider team to understand trends and room for improvement.
• Ensure the relevant sections of the intranet are accurate and updated regularly.
• Be responsible for the work experience programme, liaising with internal departments and generating paperwork.
• Raise purchase orders for invoices and credit card purchases and reconcile the monthly statement.
• Maintain an awareness of HR best practice at all times.
• Assist in the coordination of internal and external training courses where required.
• Own and assist the HR team with ad hoc projects and duties as needed.

Self Development

• Be a learning ambassador across the agency, proactively looking for development opportunities and actively participating in our learning and development initiatives.
• Assume joint responsibility with Line Manager for regularly reviewing performance and personal development.
• Demonstrate a positive, solutions orientated attitude.

In addition to the duties and responsibilities listed, the job holder is required to perform other duties as assigned by their Manager from time to time.

What we’re looking for in the HR Coordinator:

Must have:

• Previous admin experience within a busy environment
• You should be able to pick up a range of administrative tasks, processes and systems quickly
• Excellent communication skills – both written and verbal, and the ability to build effective relationships at all levels
• Ability to demonstrate a professional, confident and ‘can do’ attitude
• Strong organisational and time management skills – the ability to manage a high-volume workload is essential
• Attention to detail is paramount due to the nature of the information you’ll be working with
• The ability to work in a fast-paced environment with frequently changing priorities.
• Excellent IT skills with a very high degree of accuracy
• The ability to act with tact and discretion at all times, maintaining departmental confidentiality, whilst remaining approachable and helpful
• Solutions-focused – thinking positively and offering potential solutions to your line manager or the relevant manager

Nice to have:

• Previous experience within a HR department

As HR Coordinator you’ll have access to…

• A competitive benefits package and a culture ideally suited to those who enjoy pursuing personal career development.
• The opportunity to work within the largest integrated agency in the UK, in stunning surroundings, with specialist departments including, animation, video production, planning, digital creative and development and social media.
• A hybrid working role, where we work from the office 3 days out of 5
• An outstanding working environment that really is hard to beat. Based on an 8 acre site the four main buildings form a campus that includes a subsidised Bistro, free access to an onsite gym and an outdoor heated pool (for when the weather gets warmer!).

McCann Worldgroup is an Equal Employment Opportunity (EEO) employer. We embrace diversity in all its form. We provide equal employment opportunities to all qualified applicants without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

McCann Manchester are proud to be a Disability Confident employer. As part of this commitment we will guarantee an interview to any disabled person meeting the minimum criteria. If you have a disability, please let us know what adjustments you may need to the recruitment process to perform your best, via laura.hewes@mccann.com .

McCann helps brands build the most meaningful brand platforms that drive exponential growth and leave a lasting impact on culture. Founded 100+ years ago with their own platform, “Truth Well Told”, McCann is the world’s leading advertising agency network, creating some of the most creatively and commercially impactful advertising globally. McCann is the founding unit of McCann Worldgroup marketing services company, part of the Interpublic Group (NYSE: IPG).

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