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For Companies At a Glance
- Tasks: Support teams with admin tasks, coordinate projects, and manage diaries.
- Company: Join McBains, a dynamic construction consultancy in London.
- Benefits: Flexible working, office-based role with remote options, and contract for up to 4 months.
- Why this job: Gain valuable experience in a fast-paced environment while supporting key projects.
- Qualifications: Strong organisational skills and previous admin experience, ideally in construction or property.
- Other info: Opportunity to work closely with directors and enhance your professional network.
The predicted salary is between 30000 - 42000 £ per year.
McBains are looking for an Administrator to provide administrative support to various teams in the London office. It is office based work for a minimum of 3 days a week, with two days working from home in line with the company’s flexible working policy. This role will be on a contract basis for up to 4 months.
Key Responsibilities
- Working with Directors and Team
- Coordinate project delivery deadlines within the team
- Follow all QA and standard procedures
- Arrange meetings and lunches with clients
- Help with diary management
- Financial/Fees
- Helping with invoicing
- Posting Director timesheets and credit card reconciliation
- Reception
- Covering reception when receptionists are away
- Answer phones when reception is busy
- Administration
- General office duties including photocopying, scanning, binding, printing
- Heavy formatting of documents
- Use of Adobe Sign for documents
- Document control
- Issuing of documents on Sharefile systems
- Opening new jobs, making new files, keeping filing up to date
- Converting word documents into Adobe In-Design software
- Booking travel/accommodation
- Booking meeting venues if required
- Maintaining CRM – Projects/Contacts etc
- Organise meetings when required
Skills, Knowledge and Expertise
- Director Level experience
- Working in a demanding team
- Previous experience in Construction Consultancy firm/Property Sector
- Document control experience
- Strong organisational skills
- Excellent communication skills
- Tact, discretion, and respect for confidentiality
- 50+ WPM
- Advanced Word/Excel/Powerpoint
- Experience with Adobe In-Design
- Use of CRM software
Values, Culture
Office Administrator - CEN (Contract) employer: McBains
Contact Detail:
McBains Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator - CEN (Contract)
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, especially those who work at McBains or similar firms. A friendly chat can sometimes lead to insider info about job openings or even a referral.
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want you to show how you fit into their team, so think about examples from your past that highlight your organisational skills and experience in a demanding environment.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. Focus on common questions related to administration roles and be ready to discuss your experience with document control and CRM software.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Office Administrator - CEN (Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight relevant experience, especially in administrative support and document control, as these are key for us at McBains.
Showcase Your Skills: Don’t forget to showcase your organisational skills and proficiency in software like Word, Excel, and Adobe In-Design. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter: Your cover letter should reflect your personality and enthusiasm for the role. Let us know why you’re excited about working with us and how you can contribute to our projects.
Apply Through Our Website: For the best chance of success, apply directly through our website. This ensures your application gets to the right people quickly and efficiently!
How to prepare for a job interview at McBains
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Office Administrator role. Familiarise yourself with tasks like diary management, invoicing, and document control. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and ensured deadlines were met, especially in a demanding team environment.
✨Brush Up on Software Skills
Make sure you're comfortable with the software mentioned in the job description, like Word, Excel, PowerPoint, and Adobe In-Design. If you have experience with CRM systems, be prepared to talk about it. You might even want to bring a portfolio showcasing your document formatting skills!
✨Practice Your Communication Style
As an Office Administrator, you'll need excellent communication skills. Practice articulating your thoughts clearly and concisely. Consider doing mock interviews with a friend to refine your responses, especially when discussing sensitive topics like confidentiality and discretion.
