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- Tasks: Manage and organise project documentation to ensure accuracy and efficiency.
- Company: Join a dynamic team focused on innovative project management.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and learning in a fast-paced environment.
- Why this job: Be the backbone of project success by ensuring all documents are in order.
- Qualifications: Experience in admin or document control, with strong Microsoft Office skills.
The predicted salary is between 30000 - 40000 £ per year.
ROLE SUMMARY
A hands-on, detail-focused role supporting the internal team by ensuring project and business documentation is accurate, organised, controlled, and issued on time. The successful candidate will assist with maintaining document systems, supporting project teams, and ensuring information is managed efficiently across the business.
ROLE DESCRIPTION
- Support the management and maintenance of the Common Data Environment (CDE), primarily Procore.
- Upload, organise, distribute, and track drawings and project documentation.
- Maintain accurate document registers and version control records.
- Ensure documents are issued correctly and in line with company procedures.
- Assist with approvals, transmittals, submissions, and document workflows.
- Liaise with internal teams, consultants, subcontractors, and suppliers regarding documentation.
- Support compliance, quality assurance, and data accuracy across project records.
- Assist with ISO document control procedures and standards.
- Help identify opportunities to improve document control processes and ways of working.
- Provide general administrative support related to document management when required.
This role description is intended to give the post holder an appreciation of the role envisaged for Document Controller. Specific tasks and objectives will be agreed with the post holder at regular intervals.
PERSON SPECIFICATION
Essential Skills
- Previous experience in an administrative or document control role.
- Experience using EDMS / CDE platforms such as Procore, Aconex, or similar systems is desirable.
- Strong skills in Microsoft Excel, Microsoft Word, and Microsoft Office.
- Highly organised with strong attention to detail and accuracy.
- Good communication skills with the ability to work collaboratively across teams.
- Positive attitude with a willingness to learn, take initiative, and develop within the role.
- Able to prioritise workload and work effectively in a fast-paced environment.
- Professional, reliable, and dependable approach to work.
Behavioural Competencies
- Leadership Skills: Communicates and gains team commitment to a vision, able to motivate colleagues and others and provide direction and vision.
- Effective Communication Skills: Able to communicate well with a variety of audiences, presents a professional image and promotes the brand.
- External Focus: Takes time to question and understand the real, underlying needs of the customer, the public, the supply chain, and other project stakeholders.
- Influencing: Ability to convince others, gain agreement and acceptance of team plans and activities.
- Initiative: Develops new insights into situations. Encourages new ideas. Able to get results either individually or collectively as a team.
- Team Player: Contributes fully to team effort and plays an integral part in the smooth running of the team. Demonstrates honesty, loyalty, and commitment.
Document Controller in Lisburn employer: McAvoy
Contact Detail:
McAvoy Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Lisburn
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or other platforms. Let them know you're on the hunt for a Document Controller role and ask if they know of any openings. Personal recommendations can really give you an edge!
✨Tip Number 2
Prepare for interviews by researching the company and its projects. Familiarise yourself with their document control processes and tools like Procore. This shows you're genuinely interested and ready to hit the ground running!
✨Tip Number 3
Practice your communication skills! As a Document Controller, you'll need to liaise with various teams. Role-play common interview questions with a friend to boost your confidence and ensure you can articulate your experience clearly.
✨Tip Number 4
Don't forget to apply through our website! We have loads of opportunities that might be perfect for you. Plus, applying directly can sometimes get your application noticed faster than through job boards.
We think you need these skills to ace Document Controller in Lisburn
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems like Procore and showcase your attention to detail. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about document control and how you can contribute to our team. Keep it professional but let your personality come through – we love a bit of character!
Showcase Your Organisational Skills: In this role, being organised is key. Use your application to demonstrate how you've successfully managed documentation in the past. Share specific examples that highlight your ability to keep things accurate and on track.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen to join the StudySmarter family!
How to prepare for a job interview at McAvoy
✨Know Your Document Control Systems
Familiarise yourself with document control systems like Procore or Aconex before the interview. Be ready to discuss your experience with these platforms and how you've used them to manage documentation effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your attention to detail and organisational abilities. Think of specific instances where you successfully maintained document registers or version control records, as this will demonstrate your fit for the role.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, especially when discussing past experiences. Good communication is key in this role, so be prepared to explain how you've liaised with teams and stakeholders in previous positions.
✨Demonstrate a Positive Attitude
Employers love candidates who show enthusiasm and a willingness to learn. During the interview, express your eagerness to develop within the role and share any ideas you have for improving document control processes.