At a Glance
- Tasks: Manage and organise project documentation to ensure accuracy and efficiency.
- Company: Join a dynamic team focused on innovative project management.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Other info: Opportunity for growth and learning in a fast-paced environment.
- Why this job: Be a key player in ensuring project success through effective document control.
- Qualifications: Experience in admin or document control, with strong Microsoft Office skills.
The predicted salary is between 30000 - 40000 € per year.
A hands-on, detail-focused role supporting the internal team by ensuring project and business documentation is accurate, organised, controlled, and issued on time. The successful candidate will assist with maintaining document systems, supporting project teams, and ensuring information is managed efficiently across the business.
Support the management and maintenance of the Common Data Environment (CDE), primarily Procore. Upload, organise, distribute, and track drawings and project documentation. Maintain accurate document registers and version control records. Ensure documents are issued correctly and in line with company procedures. Assist with approvals, transmittals, submissions, and document workflows. Liaise with internal teams, consultants, subcontractors, and suppliers regarding documentation. Support compliance, quality assurance, and data accuracy across project records. Assist with ISO document control procedures and standards. Help identify opportunities to improve document control processes and ways of working. Provide general administrative support related to document management when required.
This role description is intended to give the post holder an appreciation of the role envisaged for Document Controller. Specific tasks and objectives will be agreed with the post holder at regular intervals.
Essential Skills
- Previous experience in an administrative or document control role.
- Experience using EDMS / CDE platforms such as Procore, Aconex, or similar systems is desirable.
- Strong skills in Microsoft Excel, Microsoft Word, and Microsoft Office.
- Highly organised with strong attention to detail and accuracy.
- Good communication skills with the ability to work collaboratively across teams.
- Positive attitude with a willingness to learn, take initiative, and develop within the role.
- Able to prioritise workload and work effectively in a fast-paced environment.
- Professional, reliable, and dependable approach to work.
Behavioural Competencies
- Leadership Skills: Communicates and gains team commitment to a vision, able to motivate colleagues and others and provide direction and vision.
- Effective Communication Skills: Able to communicate well with a variety of audiences, presents a professional image and promotes the brand.
- External Focus: Takes time to question and understand the real, underlying needs of the customer, the public, the supply chain, and other project stakeholders.
- Influencing: Ability to convince others, gain agreement and acceptance of team plans and activities.
- Initiative: Develops new insights into situations. Encourages new ideas. Able to get results either individually or collectively as a team.
- Team Player: Contributes fully to team effort and plays an integral part in the smooth running of the team. Demonstrates honesty, loyalty, and commitment.
Document Controller in Belfast employer: McAvoy
As a Document Controller at our company, you will thrive in a dynamic and supportive work environment that values accuracy and collaboration. We offer comprehensive training and development opportunities to help you grow your skills while working with cutting-edge document management systems like Procore. Our commitment to employee well-being and a positive work culture ensures that you will feel valued and empowered to contribute meaningfully to our projects.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Belfast
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Document Controller role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Get your online presence sorted! Make sure your LinkedIn profile is up-to-date and showcases your skills in document control and project management. Join relevant groups and engage with posts to get noticed by potential employers.
✨Tip Number 3
Prepare for interviews by practising common questions related to document management and teamwork. Think about examples from your past experiences that highlight your attention to detail and organisational skills – these will be key in a Document Controller role!
✨Tip Number 4
Don't forget to apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you an edge. Plus, it shows you're genuinely interested in joining our team!
We think you need these skills to ace Document Controller in Belfast
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems like Procore and showcase your organisational skills. We want to see how you can bring value to our team!
Showcase Your Attention to Detail:In your application, emphasise your attention to detail and accuracy. Mention specific examples where you've successfully managed documentation or improved processes. This will help us see that you're the right fit for keeping our projects on track.
Communicate Clearly:Effective communication is key in this role. Use clear and concise language in your application to demonstrate your ability to communicate well with various stakeholders. We appreciate candidates who can present themselves professionally!
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and ensures you don’t miss any important details about the role!
How to prepare for a job interview at McAvoy
✨Know Your Document Control Systems
Familiarise yourself with document control systems like Procore or Aconex before the interview. Be ready to discuss your experience with these platforms and how you've used them to manage documentation effectively.
✨Showcase Your Organisational Skills
Prepare examples that highlight your attention to detail and organisational abilities. Think of specific instances where you successfully managed document registers or maintained version control records, as this will demonstrate your fit for the role.
✨Communicate Clearly and Confidently
Practice articulating your thoughts clearly, especially when discussing past experiences. Good communication is key in this role, so be prepared to explain how you've liaised with teams and stakeholders in previous positions.
✨Demonstrate a Positive Attitude
Employers love candidates who show enthusiasm and a willingness to learn. During the interview, express your eagerness to develop within the role and share any ideas you have for improving document control processes.
