As Executive Assistant, you'll provide high-level support across diary management, stakeholder engagement, meeting preparation, travel coordination and executive operations. You'll play a critical role in helping the Chair / CEO operate effectively, ensuring priorities are managed seamlessly and every interaction is professional, well-prepared and impactful.
What You'll Do
Executive & Diary Management
- Manage a highly complex and ever-changing diary, coordinating 30-40+ meetings per week
- Prioritise competing demands and proactively manage scheduling challenges
- Coordinate meetings across multiple stakeholders, locations and time zones
- Act as a trusted gatekeeper, ensuring time is spent on the highest priorities
Stakeholder & Client Management
- Build strong relationships with senior stakeholders, clients, talent and external partners
- Act as a key point of contact on behalf of the executive
- Represent the business with professionalism, discretion and credibility
Research & Meeting Preparation
- Prepare high-quality briefing packs, presentations and meeting materials
- Research clients, companies and key stakeholders ahead of meetings
- Ensure the executive is always informed, prepared and positioned for success
Travel & Executive Operations
- Coordinate complex international and domestic travel arrangements
- Manage expenses and executive administration
- Support projects and priorities as required
We're looking for an exceptional Executive Assistant to support the Chair / CEO of a leading global talent business. This is not a traditional EA role. We're looking for someone who is proactive, commercially minded and always one step ahead. You'll be a true right-hand partner, helping to manage priorities, build relationships and ensure everything runs seamlessly behind the scenes. The ideal candidate will have experience supporting senior leaders within media, entertainment, talent, broadcast, agency or similarly relationship-driven industries. You'll be comfortable working with high-profile clients and stakeholders, possess exceptional emotional intelligence, and have the confidence to operate autonomously while maintaining absolute discretion. Highly organised, resourceful and solutions-focused, you'll thrive in a fast-paced environment, anticipating needs before they arise and ensuring every interaction is professional, well prepared and impactful.
Role Experience & Requirements
- Significant experience supporting C-suite executives, CEOs, Founders or Chairs
- Experience within media, entertainment, talent, broadcast or agency environments
- Proven ability to manage complex diaries and competing priorities
- Exceptional organisational and communication skills
- Strong stakeholder management and relationship-building abilities
- Experience supporting high-profile executives and clients
- Advanced PowerPoint, Outlook and Microsoft Office skills
- High levels of discretion, judgement and professionalism
What you're good at
- Proactive and always thinking three steps ahead
- Highly organised with exceptional attention to detail
- Calm, adaptable and solutions-focused under pressure
- Commercially aware with strong emotional intelligence
- Confident building relationships with senior stakeholders and clients
- Naturally curious, resourceful and motivated
- A genuine team player with a positive, can-do attitude
M+C Saatchi Group has pledged its commitment to create a company that values difference, with an inclusive culture. As part of this M+C Saatchi Group continues to be an Equal Opportunity Employer which does not and shall not discriminate, celebrates diversity and bases all hiring and promotion decisions solely on merit, without regard for any personal characteristics.
About M+C Saatchi Group
M+C Saatchi Group was founded in 1995 and is now the biggest Independent creative agency group in the World. Founded on one core principle, Brutal Simplicity. Founded in 1995 Co-workers 2500+ M+C Saatchi Talent Group · London · Hybrid
For the right candidate, we will offer a competitive salary and benefits package which includes 27 days annual holiday, private healthcare, employer contributory pension, life assurance and income protection. We also offer a host of benefits that support wellbeing including subsidised gym membership, whilst our commitment to Diversity and Inclusion sees us offer learning opportunities around D&I, mentoring programmes and the opportunity for all to participate in a number of active Employee Led Networks and associated events. Finally, this role will be supported with all the necessary personal development required to set someone up for success.
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Executive Assistant in City of Westminster employer: M+C Saatchi Group
M+C Saatchi is an exceptional employer located in the vibrant city of London, offering a dynamic work environment where creativity and technology intersect. As an AV & IT Specialist, you'll benefit from a competitive salary, generous annual leave, and comprehensive health benefits, all while being part of a diverse and inclusive culture that prioritises employee growth through mentoring programmes and active participation in Employee Led Networks. Join us to play a pivotal role in enhancing workplace experiences and enjoy the unique advantage of working in a collaborative team that values your expertise and contributions.
