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- Tasks: Support the CEO and Directors with calendar management, travel bookings, and confidential communications.
- Company: Join a dynamic team at a leading UK/EU Headquarters focused on innovation and excellence.
- Benefits: Enjoy flexible working hours, potential remote work options, and a collaborative office culture.
- Why this job: Gain valuable experience in executive support while working closely with top-level management.
- Qualifications: Strong organizational skills and attention to detail; previous admin experience is a plus.
- Other info: Perfect for high school or college students looking to kickstart their career in a fast-paced environment.
The predicted salary is between 36000 - 60000 £ per year.
Purpose of the Role: The PA to Executives will provide dedicated administrative and organizational support to the CEO and team of Directors. This includes coordinating multiple calendars, appointments, booking travel arrangements, and preparing confidential itineraries for staff across all companies that report into the UK/EU Headquarters. Key Responsibilities: Manage multiple calendars and appointments for the CEO and Directors, ensuring efficient time management. Handle sensitive communication, including phone calls, emails, and correspondence, with a high level of confidentiality. Perform day-to-day administrative tasks, such as updating event attendance trackers, booking meeting rooms, greeting visitors, and running errands when necessary. Coordinate internal and external meetings, take minutes, organise supporting resources, and distribute meeting notes and follow-up action points. Assist with managing the CEO and Directors’ action lists, prioritizing tasks, and ensuring deadlines are met. Consolidate and prepare documents, reports, presentations, and meeting agendas. Handle expense reports and credit card statements for the executive team. Maintain office presentation and organisation. Organise external meetings and events, book venues, and manage hospitality and logistics. Book travel and accommodation for the executive team and staff across …
P.A. to Directors employer: MBS Lighting UK Limited
Contact Detail:
MBS Lighting UK Limited Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land P.A. to Directors
✨Tip Number 1
Familiarize yourself with the tools and software commonly used for calendar management and travel booking. Being proficient in these tools will not only make you more efficient but also demonstrate your readiness for the role.
✨Tip Number 2
Practice your communication skills, especially in handling sensitive information. Being able to communicate clearly and discreetly is crucial when dealing with high-level executives.
✨Tip Number 3
Showcase your organizational skills by preparing a mock schedule or itinerary for a fictional executive. This will give you a chance to demonstrate your ability to prioritize tasks and manage time effectively.
✨Tip Number 4
Network with professionals in similar roles or industries. Engaging with others can provide insights into the expectations of a PA to Directors and may even lead to valuable referrals.
We think you need these skills to ace P.A. to Directors
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative support, calendar management, and handling confidential information. Use specific examples that demonstrate your organizational skills and attention to detail.
Craft a Strong Cover Letter: In your cover letter, express your enthusiasm for the role and explain how your skills align with the responsibilities outlined in the job description. Mention your ability to manage multiple tasks and prioritize effectively.
Highlight Communication Skills: Since the role involves handling sensitive communication, emphasize your strong verbal and written communication skills. Provide examples of how you've successfully managed correspondence in previous roles.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no typos or grammatical errors. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at MBS Lighting UK Limited
✨Showcase Your Organizational Skills
As a PA to Directors, your ability to manage multiple calendars and appointments is crucial. Be prepared to discuss specific examples of how you've successfully organized schedules in the past, highlighting your attention to detail and time management skills.
✨Demonstrate Discretion and Confidentiality
Handling sensitive communication is a key part of this role. During the interview, emphasize your experience with confidential information and provide examples of how you've maintained discretion in previous positions.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities, especially in high-pressure situations. Think of scenarios where you had to prioritize tasks or manage unexpected changes, and be ready to explain your thought process.
✨Familiarize Yourself with the Company Culture
Understanding the company's values and culture can help you tailor your responses during the interview. Research the organization and be prepared to discuss how your personal values align with theirs, particularly in terms of teamwork and support.
