Facilities Project Manager

£40-45K * 12 month FTC * Central London

Monthly travel to UK wide sites will be required

Job Description

• Provide support to the Head of Workspace and Property, ensuring smooth coordination across day-to-day project activities within the Workspace team.
• Assist with the planning and delivery of a variety of workspace projects
• Establish and maintain a central repository of key documents and project materials within Microsoft Teams, promoting easy access and collaboration across the team.
• Collaborate closely with the Helpdesk team to support the development and implementation of the Workspace Helpdesk system, working alongside internal IT and gathering necessary information.
• Partner with BGIS to compile and maintain a comprehensive asset register for equipment outside of the Project Thursday scope.
• Act as support to the Head of Workspace and Property for large events.

Key Responsibilities

• Project Administration (25%): Keep Workspace projects running smoothly by staying on top of day-to-day admin tasks. From tracking updates to supporting project documentation, you’ll be the organisational backbone of the team.
• Information Management (25%): Maintain the central database for all things Workspace. You’ll ensure key documents, timelines, and updates are stored, structured, and easy to access for the whole team.
• Helpdesk Development (25%): Drive progress on the Workspace Helpdesk project. You’ll work closely with the Helpdesk team and internal IT to gather intel, shape functionality, and help bring the system to life.
• Asset Coordination (25%): Collaborate with BGIS to build a clear, accurate asset list.

What You’ll Need

• Proactive Mindset: A can-do attitude with an eagerness to get involved from day one
• Workspace Awareness: An appreciation that Facilities and Workspace roles go beyond a standard 9–5—flexibility and responsiveness are key
• Detail Orientation: Sharp attention to detail with the ability to deliver clear, concise information at pace
• Strong Communicator: Confident in building relationships across teams, with a natural flair for networking beyond just the immediate Workspace team
• Minimum of 3 years’ experience in Facilities Project or similar support role
• Strong IT skills, with confident use of: Microsoft Excel, Word, Outlook and Teams (preferred) also knowledge of Workday (preferred)
• MS Project (advantageous but not essential)