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- Tasks: Lead the development of innovative FM technologies and improve our CAFM mobile solution.
- Company: Join MBDA, a leading defence organisation committed to supporting the Armed Forces.
- Benefits: Enjoy a competitive salary, company bonus, flexible working, and enhanced parental leave.
- Why this job: Make a real impact on operational efficiency while shaping future technologies in Facilities Management.
- Qualifications: Experience with CAFM systems and a passion for digital transformation are essential.
- Other info: Dynamic hybrid working environment with excellent career growth opportunities.
The predicted salary is between 42000 - 58000 £ per year.
As a Facilities Management Systems Coordinator, you will work in a dynamic position where you build technical solutions on top of the standard software configuration based on the requirements that you get out of the conversation with not only the Facilities Management Team but also the wider business. The role of Systems Coordinator lies on the edge of both consultancy and software development.
Salary: Circa £50,000 depending on experience.
Dynamic (hybrid) working: 2-3 days per week on-site due to workload classification.
Security Clearance: British Citizen. Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.
What we can offer you:
- Company bonus: Up to £2,500 (based on company performance and will vary year to year)
- Pension: maximum total (employer and employee) contribution of up to 14%
- Overtime: opportunity for paid overtime
- Flexi Leave: Up to 15 additional days
- Flexible working: We welcome applicants who are looking for flexible working arrangements
- Enhanced parental leave: offers up to 26 weeks for maternity, adoption and shared parental leave - enhancements are available for paternity leave, neonatal leave and fertility testing and treatments
- Facilities: Fantastic site facilities including subsidised meals, free car parking and much more…
The opportunity:
Are you passionate about operational Facilities Management and digital innovation? Do you thrive on improving systems, shaping future technologies, and solving complex technical challenges? If so, we’re looking for a System Coordinator to join our FM Workplace Systems Team and play a key role in the development, improvement, and maintenance of our CAFM mobile solution and wider FM technologies across the UK Estate. This is an exciting opportunity for someone who combines technical expertise with a genuine passion for operational FM and continuous development.
As System Coordinator, you will lead and support the ongoing development of our CAFM platform (Planon), with a particular focus on mobile functionality and future digital solutions.
Responsibilities:
- Leading the improvement and maintenance of our CVAFM mobile solution, ensuring it meets evolving operational and user needs
- Supporting the design, development, and implementation of future FM technologies and digital tools
- Managing and optimising system configurations, integrations, and workflows within Planon and related platforms
- Analysing, diagnosing, and resolving technical and functional issues to ensure system stability and performance
- Translating operation and business requirements into technical specifications and system solutions
- Working closely with FM operational teams, stakeholders, and suppliers to deliver practical, user-focused solutions
- Driving continuous improvement through innovation, automation, and process optimisation
- Supporting system upgrades, releases, testing, and documentation
- Promoting best practice in data quality, governance, and system usage across the estate
- Acting as subject matter expert for CAFM systems and mobile technologies within FM function
What we’re looking for from you:
We are looking for someone who is not only technically capable but also enthusiastic about Facilities Management and digital transformation. You are proactive, analytical, and collaborative, with a strong ability to balance technical detail with operational reality. You are motivated by improving systems and empowering users through better technology.
- Ideally 2 years experience translating business or client requirements into technical solutions
- Experience working with CAFM systems (Planon desirable) or similar FM/asset Management platforms
- Experience or interest in mobile solutions and digital tools within FM
- Knowledge of data management, integration, and system configuration
- Experience with JavaScript or similar technologies (highly desirable)
- Background in Estates, Technical Services, or FM environments (desirable)
- Excellent problem solving and communication skills
- Ability to work independently while contributing effectively to a team
What makes this role different:
- You will lead the evolution of our CAFM mobile solution, not just support it
- You will influence how future FM technologies are designed and implemented
- You will work at the intersection of technology and operational FM, making a real impact on how the estate operates
Our company: MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.
We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity, Disability and more… We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.
Facilities Management Systems Coordinator employer: MBDA
Contact Detail:
MBDA Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Management Systems Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the Facilities Management field on LinkedIn or at industry events. A friendly chat can lead to opportunities that aren’t even advertised yet.
✨Tip Number 2
Show off your skills! Prepare a portfolio or a presentation that highlights your experience with CAFM systems and any projects you've worked on. This will help you stand out during interviews.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or use online platforms to get comfortable discussing your technical expertise and how it relates to operational FM.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team.
We think you need these skills to ace Facilities Management Systems Coordinator
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience with CAFM systems and any relevant technical skills. We want to see how your background aligns with the role of Facilities Management Systems Coordinator.
Show Your Passion: Let us know why you're excited about operational Facilities Management and digital innovation. Share specific examples of how you've improved systems or solved technical challenges in the past.
Be Clear and Concise: When writing your application, keep it straightforward. Use clear language to explain your experience and how it relates to the responsibilities of the role. We appreciate a well-structured application!
Apply Through Our Website: Don’t forget to submit your application through our official website. It’s the best way for us to receive your details and ensure you’re considered for this exciting opportunity!
How to prepare for a job interview at MBDA
✨Know Your CAFM Systems
Make sure you brush up on your knowledge of CAFM systems, especially Planon. Be ready to discuss how you've used similar platforms in the past and how you can improve them. This shows you're not just technically savvy but also genuinely interested in Facilities Management.
✨Showcase Your Problem-Solving Skills
Prepare examples of how you've tackled technical challenges before. Think about specific situations where you diagnosed issues and implemented solutions. This will demonstrate your analytical skills and ability to think on your feet, which is crucial for this role.
✨Communicate Clearly
Since you'll be working closely with various teams, practice explaining complex technical concepts in simple terms. This will help you convey your ideas effectively during the interview and show that you can bridge the gap between technical and operational needs.
✨Emphasise Your Passion for Digital Innovation
Be ready to discuss your enthusiasm for digital transformation in Facilities Management. Share any relevant projects or ideas you have for improving systems and processes. This will highlight your proactive nature and commitment to continuous improvement, which is key for the role.
