Recruitment Co-ordinator - Early Careers (12 months contract) in Stevenage

This is a contingent worker / contractor role, paid hourly for a period of 12 months.

Location: Stevenage Dynamic (hybrid) working. Onsite roughly twice per week or as needed by the business, with the remaining time working from home.

Security Clearance Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after the offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), managed by the MBDA Personnel Security Team.

The opportunity

We are looking for a pragmatic motivated recruitment co‑ordinator to support the delivery of our Early Careers Programmes (Graduates, Apprentices, Undergraduates & Summer placements). This fast‑paced environment involves a broad range of activities, from recruitment to offering general HR advice & guidance to candidates.

What will you be doing?

• You will play a key role in supporting the UK Early Careers Programme (ECP) recruitment strategy and in line with overall business requirements.
• Advertising job requisitions.
• Supporting HR advisors in role review and supporting hiring managers and early careers recruitment internal with uploading requisitions onto internal recruitment/HR platforms (Workday/OneHR).
• Assessment Centre (AC) Support:
• Create Outlook invites for each assessment centre and cascade to the relevant hiring teams/departments.
• Liaise with departments to ensure Technical Questions are updated and ready for use for their respective assessment centres.
• Liaise with department leads and ensure sufficient assessor support for each department’s assessment centres.
• Create assessment centres timetable within AC platform (for both AC training sessions & official ACs).
• Run Workday/OneHR reports to support candidates moving through application process; make calls/email to action what is required.
• Invite selected candidates through Workday/OneHR and the AC platform.
• Ensure candidates with reasonable adjustments have had their timetables adjusted and are aware of the adjustments in place via a phone call/email.
• Respond and support candidate queries and questions.
• Track and monitor each assessment day you are responsible for coordinating, incl. invited candidates, assessors & ECP support, outstanding actions.
• Use and update assessment plan/action spreadsheet.
• Chase candidates via a phone call where no response has been received.
• Chase and ensure all assessors have accepted invites and are trained (both Outlook & AC platform).
• Remove withdrawn candidates & invite reserve replacements (both on OneHR and AC platform).
• Update departments where candidate changes have been made.
• Arrange one‑off interviews for departments where required.
• Support candidates/assessors with technical issues.
• Support Early Careers Recruitment team with issues/queries throughout AC.
• Lead a candidate groups welcome and icebreaker session.
• Lead a candidate groups team meeting – record & upload to internal transfer file for assessors.
• Set up recruiter & assessor Skype chat – sharing updates/reminders throughout the assessment day.
• Post Assessment Centres and on‑boarding support:
• Rebook absent candidates onto the next available AC day (where required).
• Respond to candidate queries, calling candidates where possible.
• Complete UG Health & Safety forms for placement approval by University.
• Distribute and collate candidate on‑boarding survey responses.
• Coordinate pre‑join events (all sites), including venue booking & support and distribute candidate communications and joining instructions.
• Liaise with departments to organise site/department tours, parking, PIT passes, technical coordinator meeting, IT collection, etc. (Act as support, not lead).
• Recruitment/Attraction Support:
• Organise and support career fairs and school, college and university led events (once booked) – possible future attendance and developing relationships.
• Collate and distribute survey responses for those candidates who decline offers.
• Action risk assessments and purchase orders (where required).
• Support branding and imagery when developing employer profiles on university hubs.
• Liaise with internal outreach teams including the collation and sharing of event guidelines and instructions.
• Support Recruitment Advisor with the creation and sharing of content across website, job boards, external & internal partners.

What we are looking for from you:

• Previous experience and understanding of recruitment within a busy recruitment/HR function.
• Experience using HR / recruitment systems.
• Exposure to early careers recruitment preferred.
• Ability to work at pace, under pressure and across all levels of the organisation.
• Drive and dedication to succeed coupled with an enthusiasm for early careers recruitment and willingness to do whatever is required.
• Excellent organisation and planning skills.
• Ability to multi‑task with a range of relatively complex support activities.
• Ability to work autonomously with minimal supervision and manage and create own workload.
• Quantitative skills with strong problem solving, analytical and reporting skills.
• Patience and courtesy to provide an initial contact point for HR queries (Early Careers).
• Excellent communication skills both written and verbal.
• Monitor and prioritise workflow to achieve deadlines.
• Be a self‑starter and motivated to execute this role to an excellent standard.
• Have a proactive approach and flexibility to support team and colleagues where needed.
• Excellent PC skills – MS Office, SAP, recruitment systems experience desirable.

What’s in it for you?

This role will give you autonomy to support and develop a clear recruitment plan through utilising strong networks both within MBDA and within industry, delivering current best practice in line with overall strategy. The breadth of the role means that no one day is the same, so it’s essential to be flexible and adaptable to whatever comes your way.