At a Glance
- Tasks: Coordinate interviews, manage HR systems, and support recruitment processes.
- Company: Join MBDA, a leading defence organisation supporting the Armed Forces.
- Benefits: Enjoy hybrid working, flexible hours, and a supportive team culture.
- Other info: Contract role; benefits do not apply.
- Why this job: Be part of a mission-driven company with diverse employee-led networks.
- Qualifications: Previous recruitment admin experience and strong communication skills required.
We are looking for an experienced HR Administrator to undertake a varied role within the recruitment resourcing team our Stevenage site in Hertfordshire.
Job Title: HR Recruitment Administrator (Contract Role)
Rate: £16 per hour PAYE
Location: Stevenage
Dynamic (hybrid) working: 1-2 days per week on-site due to workload classification
Security Clearance: Restrictions and/or limitations relating to nationality and/or rights to work may apply. As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.
The opportunity:
- Co-ordinate and organise interviews for all levels for the UK business.
- Liaise with managers, agencies and Business Support Officers to coordinate diaries.
- Book interviews via the HR system Workday including sending confirmations to both mangers and candidates
- Co-ordination and set up of psychometric testing as required for both general hire and Early Careers Programmes (ECP)
- Monitor Workday for all actions including interviews, conditional and firm offer actions and ECP offers.
- Action Conditional offers and update contract requirements outside of Workday when necessary
- Monitor emails from Occupational Health and security on candidate status, start dates etc and liaise with Recruitment Advisors
- Chase candidates for missing data
- Update SAP with pension status and Contingent Worker (contract) clock numbers after generation
- Update payroll spreadsheet with bonus payments (when applicable)
- Process qualification validation checks through Hedd checks
- Load data into Workday
- Liaise with onboarding team to ensure any changes to process are actioned
- Update holiday status for all employees on start date
- To assist, when required, the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire, sending confirmations to the leaver and managers and updating all areas of business of the leaver and updating Workday
- Advise pensions of leavers
- Liaise regularly with your wider Resourcing Admin team with a focus on identifying and agreeing ways of continually improving processes and practices.
- Ensure all HR systems Workday/SAP information is regularly updated, with all changes and amendments.
- Organise and prioritise own workload ensuring all deadlines are met reviewing and monitoring priorities to ensure quality and standards are maintained.
- Investigate problems, queries and issues, presenting conclusions and discussing recommendations.
- Act as a member of the wider Resourcing UK team, participating in meetings and contributing to the planning of activities.
- Carry out any ad-hoc administration tasks as required.
- Liaise with procurement and finance internally to carry through supplier risk checks, PO\'s and invoicing to ensure suppliers are paid on time.
- Dealing with references according to GDPR criteria
- Processing of queries via the resourcing inboxes
- Scanning/general housekeeping
- Flexibility on working some evenings and weekends to support open days and exhibitions
- Support the HR Admin Team Leader as required.
- Support to Head of Resourcing and wider Resourcing team when needed.
What we\'re looking for from you:
- Possess previous recruitment administration experience within a busy recruitment/resourcing function.
- Experience of working under pressure
- Ability to multi-task with a range of relatively complex support/administration activities
- Excellent communication skills both written and verbal
- Ability to work autonomously and manage own workload
- Strong planning and organisation skills
- Monitor and prioritise workflow to achieve deadlines.
- Diplomacy, resilience and tenacity will be required
- Patience and courtesy to provide an initial contact point for all HR queries
- Willing to support your team and join in wider team activities
- Excellent PC skills - MS Office, Workday, SAP, Recruitment systems experience desirable
- Be a self-starter and motivated to execute this role to an excellent standard
- Respect and maintain confidentiality
- To have a proactive approach and flexibility to support team and colleagues where needed
Please note that as this is a contract role, the MBDA Company Benefits do not apply.
Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given
MBDA is a leading defence organisation. We are proud of the role we play in supporting the Armed Forces who protect our nations. We partner with governments to work together towards a common goal, defending our freedom.
We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more...
We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.
Follow us on LinkedIn (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information.
#LI-DC1 #J-18808-Ljbffr
HR Recruitment Administrator (Contract Role) in Stevenage employer: MBDA UK Ltd
At MBDA, we pride ourselves on being an exceptional employer, offering a dynamic work culture that fosters collaboration and innovation at our Stevenage site. Our commitment to employee growth is evident through our supportive networks and opportunities for professional development, all while enjoying the flexibility of hybrid working arrangements. Join us in making a meaningful impact as we support the Armed Forces and champion diversity within our workforce.
StudySmarter Expert Advice🤫
We think this is how you could land HR Recruitment Administrator (Contract Role) in Stevenage
✨Tip Number 1
Familiarise yourself with Workday and SAP, as these are key systems used in the role. Having a solid understanding of how to navigate these platforms will give you an edge during the interview process.
✨Tip Number 2
Brush up on your communication skills, both written and verbal. Since you'll be liaising with various stakeholders, being able to convey information clearly and effectively is crucial.
✨Tip Number 3
Demonstrate your ability to multitask by preparing examples from your past experiences where you've successfully managed multiple priorities. This will show that you can handle the varied responsibilities of the role.
✨Tip Number 4
Research MBDA and its values, especially their commitment to diversity and inclusion. Being able to align your personal values with the company's mission can make a strong impression during your discussions.
We think you need these skills to ace HR Recruitment Administrator (Contract Role) in Stevenage
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in recruitment administration. Focus on your ability to manage multiple tasks, coordinate interviews, and use HR systems like Workday and SAP.
Craft a Strong Cover Letter:In your cover letter, emphasise your communication skills and ability to work under pressure. Mention specific examples of how you've successfully managed workloads and improved processes in previous roles.
Highlight Relevant Skills:Clearly list your skills that match the job description, such as planning, organisation, and proficiency in MS Office. Don't forget to mention your experience with psychometric testing and handling confidential information.
Proofread Your Application:Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an HR role.
How to prepare for a job interview at MBDA UK Ltd
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of an HR Recruitment Administrator. Familiarise yourself with the tasks mentioned in the job description, such as coordinating interviews and managing Workday. This will help you answer questions confidently and demonstrate your suitability for the role.
✨Showcase Your Communication Skills
As this role requires excellent communication skills, be prepared to discuss how you've effectively communicated with various stakeholders in previous positions. Use specific examples to illustrate your ability to liaise with managers, candidates, and other team members.
✨Demonstrate Your Organisational Skills
Highlight your ability to manage multiple tasks and prioritise effectively. You might be asked about how you handle tight deadlines or conflicting priorities, so come prepared with examples that showcase your organisational prowess.
✨Be Ready for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving abilities and resilience under pressure. Think of situations where you've had to investigate issues or manage complex administrative tasks, and be ready to discuss how you approached them.
