At a Glance
- Tasks: Coordinate interviews and support recruitment processes in a dynamic HR team.
- Company: Join MBDA, a leading defence organisation committed to supporting the Armed Forces.
- Benefits: Competitive pay at £16 per hour with hybrid working options.
- Other info: Flexible working hours and opportunities for personal growth in a supportive environment.
- Why this job: Make a real impact in recruitment while developing your HR skills.
- Qualifications: Previous recruitment admin experience and strong communication skills required.
The predicted salary is between 16 - 16 £ per hour.
We are looking for an experienced HR Administrator to undertake a varied role within the recruitment resourcing team our Stevenage site in Hertfordshire.
Dynamic (hybrid) working : 1-2 days per week on-site due to workload classification
Security Clearance : Restrictions and/or limitations relating to nationality and/or rights to work may apply.
As a minimum and after offer stage, all successful candidates will need to undergo HMG Basic Personnel Security Standard checks (BPSS), which are managed by the MBDA Personnel Security Team.
The opportunity
- Co-ordinate and organise interviews for all levels for the UK business.
- Liaise with managers, agencies and Business Support Officers to coordinate diaries.
- Book interviews via the HR system Workday including sending confirmations to both mangers and candidates
- Co-ordination and set up of psychometric testing as required for both general hire and Early Careers Programmes (ECP)
- Monitor Workday for all actions including interviews, conditional and firm offer actions and ECP offers.
- Action Conditional offers and update contract requirements outside of Workday when necessary
- Monitor emails from Occupational Health and security on candidate status, start dates etc and liaise with Recruitment Advisors
- Chase candidates for missing data
- Update SAP with pension status and Contingent Worker (contract) clock numbers after generation
- Update payroll spreadsheet with bonus payments (when applicable)
- Process qualification validation checks through Hedd checks
- Load data into Workday
- Liaise with onboarding team to ensure any changes to process are actioned
- Update holiday status for all employees on start date
- To assist, when required, the administration process for leavers to ensure smooth transition and exit from the business for both general and ECP hire, sending confirmations to the leaver and managers and updating all areas of business of the leaver and updating Workday
- Advise pensions of leavers
- Liaise regularly with your wider Resourcing Admin team with a focus on identifying and agreeing ways of continually improving processes and practices.
- Ensure all HR systems Workday/SAP information is regularly updated, with all changes and amendments.
- Organise and prioritise own workload ensuring all deadlines are met reviewing and monitoring priorities to ensure quality and standards are maintained.
- Investigate problems, queries and issues, presenting conclusions and discussing recommendations.
- Act as a member of the wider Resourcing UK team, participating in meetings and contributing to the planning of activities.
- Carry out any ad-hoc administration tasks as required.
- Liaise with procurement and finance internally to carry through supplier risk checks, PO's and invoicing to ensure suppliers are paid on time.
- Dealing with references according to GDPR criteria
- Processing of queries via the resourcing inboxes
- Scanning/general housekeeping
- Flexibility on working some evenings and weekends to support open days and exhibitions
- Support the HR Admin Team Leader as required.
- Support to Head of Resourcing and wider Resourcing team when needed.
What we\'re looking for from you
- Possess previous recruitment administration experience within a busy recruitment/resourcing function.
- Experience of working under pressure
- Ability to multi-task with a range of relatively complex support/administration activities
- Excellent communication skills both written and verbal
- Ability to work autonomously and manage own workload
- Strong planning and organisation skills
- Monitor and prioritise workflow to achieve deadlines.
- Diplomacy, resilience and tenacity will be required
- Patience and courtesy to provide an initial contact point for all HR queries
- Willing to support your team and join in wider team activities
- Excellent PC skills – MS Office, Workday, SAP, Recruitment systems experience desirable
- Be a self-starter and motivated to execute this role to an excellent standard
- Respect and maintain confidentiality
- To have a proactive approach and flexibility to support team and colleagues where needed
Please note that as this is a contract role, the MBDA Company Benefits do not apply.
Our company: Peace is not a given, Freedom is not a given, Sovereignty is not a given
MBDA is a leading defence organisation.
We are proud of the role we play in supporting the Armed Forces who protect our nations.
We partner with governments to work together towards a common goal, defending our freedom.
We are proud of our employee-led networks, examples include: Gender Equality, Pride, Menopause Matters, Parents and Carers, Armed Forces, Ethnic Diversity, Neurodiversity and more…
We recognise that everyone is unique, and we encourage you to speak to us should you require any advice, support or adjustments throughout our recruitment process.
Follow us on Linked In (MBDA), X (@MBDA_UK), Instagram (MBDA_UK) and Glassdoor or visit our MBDA Careers website for more information. #LI-DC1
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HR Administrator (Contract Role) in Stevenage employer: MBDA Miissle System
At our Stevenage location, we pride ourselves on being an exceptional employer that fosters a dynamic and inclusive work culture. With competitive benefits such as a generous pension scheme, flexible working arrangements, and opportunities for professional growth, we empower our Software Engineers to thrive in their roles while contributing to cutting-edge projects in the defence sector. Join us to be part of a dedicated team that values innovation, collaboration, and personal development.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator (Contract Role) in Stevenage
✨Get Your Foot in the Door with Temp Agencies
Temporary roles in HR are often filled through agencies. Reach out to temp agencies that specialise in HR placements. They can help you find gigs quickly and give you a chance to demonstrate your skills in real-world scenarios.
✨Network at HR Events and Workshops
Dive into local HR events, workshops, and seminars. These are great opportunities to meet professionals already in the field and might lead to temporary positions. Be sure to have a chat, exchange contacts, and express your interest in on-the-spot opportunities!
✨Showcase Your Flexibility
In the temporary HR world, being adaptable is key. When you're networking or interviewing, highlight your ability to quickly learn and fill diverse roles, from recruitment to employee onboarding. Make it clear that you’re ready to dive in at any time!
✨Apply Directly Through Our Website
Don’t forget to check out the opportunities at MBDA Miissle System and apply directly via our website. This way, you can express your interest in temporary roles and get ahead in the application process!
We think you need these skills to ace HR Administrator (Contract Role) in Stevenage
Some tips for your application 🫡
Show Off Your People Skills:In HR, showcasing your interpersonal skills is key. Make sure your CV highlights any experience you have dealing with talent management, resolving conflicts, or facilitating workshops. We want to see your ability to connect with others!
Tailor Your CV to HR:Use HR-specific language in your CV and cover letter. Mention any specific HR tools, software, or methodologies you’re familiar with, like ATS systems or performance management frameworks. This will show that you’re not just a good fit, but you've got the know-how to back it up!
Emphasise Your Flexibility:Since this is a temporary role, emphasising your adaptability and willingness to learn quickly is crucial. Include examples of how you've successfully jumped into new environments before or handled sudden changes in previous jobs. We love a team player who can hit the ground running!
Availability Matters:In your application, make sure to clarify your availability and commitment to the temporary position. This will help us understand when you can start and how you fit into our plans at MBDA Miissle System. So, don’t be shy about laying it all out there!
How to prepare for a job interview at MBDA Miissle System
✨Showcase Your Adaptability
Given that this is a temporary HR role at MBDA Miissle System, it's crucial to demonstrate your flexibility and ability to adapt quickly. You might be thrown into new projects or systems, so share examples of how you've successfully navigated changes in past roles.
✨Familiarise Yourself with HR Tools
Many HR positions require familiarity with tools like HRIS or ATS systems. Before the interview, brush up on the specific software that MBDA Miissle System uses—if you see any mentioned in the job posting, make sure you're ready to discuss them and your experience with similar tools.
✨Your Motivation Matters
As a temp, it's essential to convey your motivation for this role. Employers often look for candidates who are not just filling a position, but who are genuinely keen on contributing effectively in a short period. Consider sharing why you’re passionate about HR and how you see yourself adding value at MBDA Miissle System.
✨Prepare for Real-World Scenarios
HR interviews often include situational questions that test your problem-solving skills. Think about common HR challenges, like dealing with conflict or managing onboarding efficiently, and prepare to discuss how you would handle these situations at MBDA Miissle System.
