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- Tasks: Support fee earners with document production and client communication in a dynamic legal environment.
- Company: Join a leading commercial law firm in Manchester City Centre, known for its friendly team culture.
- Benefits: Enjoy 25+ stat holidays, a Death in Service Pension, and hybrid working options after training.
- Why this job: Be part of a supportive team while developing your legal skills in a reputable firm.
- Qualifications: Must have 12 months of legal secretary experience and be proficient in Microsoft Word and document formatting.
- Other info: Opportunity to work from home 2 days a week once trained.
The predicted salary is between 28800 - 43200 ÂŁ per year.
\”Only experienced candidates with expertise in Track Changes, numbering, and formatting will be considered. Applicants without legal secretary experience will not be eligible\”.
JOB TITLE: Legal Secretary – Hybrid
HOURS OF WORK: 9am – 5.30pm Monday to Friday
LOCATION: Manchester City Centre
BENEFITS: 25+stat holidays – Death in Service Pension + More!
A leading commercial law firm based in Manchester City Centre is looking to hire a Legal Secretary to join a well-established and friendly team. The position will be full-time and is Hybrid, offering the opportunity to WFH 2 days per week once trained. The firm covers a wide range of disciplines and would be keen to find someone with previous legal secretarial experience. The ideal person will be very strong with document production and be comfortable tracking changes in Word.
Main Purpose of the role:
Report directly to a fee earner or fee earner and provide secretarial support to him/her and the team as directed.
JOB DESCRIPTION:
Provide comprehensive support for all fee earners in effectively managing all essential tasks
Work closely with Team Leader in identifying and resolving issues in their initial stages
Work closely with the Department Support in liaising and ensuring that work is supplied and processed in the most efficient manner.
Communicate in a courteous and professional manner with clients, other contacts and internal staff on the telephone and by email, relaying detailed messages and providing assistance where possible
Type lengthy documents using the in-house style and format/amend as appropriate using track changes, cross referencing and include a table of contents
Document comparison- running comparisons between two different documents
Transcribing handwritten or audio notes, always ensuring that they are accurate and saved to the correct file
Preparation of engrossment documents (either hard copy or electronic format) in original and counterpart, including annexures where relevant.
Type work as dictated or requested by the fee earner(s) using BigHand digital dictation system, in-house case manager system and Microsoft Word or other applications, as applicable
Create new clients, matters and contacts in the Partner for Windows database with full and accurate data in line with the company’s file opening and entity creation procedures
Maintain the inhouse database in line with the company’s procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times
Filing, both paper and electronic (to case manager system) and keeping the same up-to-date
Record undertakings in accordance with the firm’s procedures
Assist with the scanning of original documents, always ensuring that they are scanned to the correct file and using the firm’s adopted naming convention
Scan and rename the daily incoming post and field to the relevant Department Support
Prepare correspondence, documents and enclosures as applicable ready for signature, and ensure all relevant enclosures are attached to the main document prepared for posting
Ensure that signed correspondence is sent promptly to the Post Room
Printing letters, documents and large bundles to meet deadlines and always ensuring that the quality is of a high standard and matches the brief
Scan and log acceptance of signed Terms of Engagement in a timely fashion, ensuring that all steps have been taken to comply with the firm’s procedures
Add and maintain our client’s \’prospect register’, where necessary, ensuring that the fee earner is chased for up-to-date information
Maintain the \’Referrals In’ and \’Referrals Out’ register
Run various marketing reports as and when required
PERSON SPECIFICATION:
Minimum experience of 12 months as a Legal Secretary
Experience with track changes, cross-referencing, table of contents, automatic numbering, and page numbering and can perform to house style.
Excellent organisational skills and is able to meet deadlines
Works well under pressure
Attention to detail
Keen to learn
Team player
Professional and helpful manner
Experience with a case management system
Excellent knowledge of Microsoft Word
Experience with Microsoft Excel
Audio typing experience
Able to carry out tasks independently and show initiative
Confidence in the ability to deal with clients and other parties either by phone, email or in person.
Due to the high volume of applications we receive, we may not be able to respond to every submission immediately. If your skills and experience align with the requirements of this role or any other vacancy we currently have, we will typically reach out to you within 24 – 48 hours of receiving your application. We encourage you to apply for additional opportunities if they match your interests and qualifications.
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LEGAL SECRETARY employer: Maze Recruitment Services Ltd
Contact Detail:
Maze Recruitment Services Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land LEGAL SECRETARY
✨Tip Number 1
Make sure you brush up on your skills with Microsoft Word, especially in using Track Changes and formatting documents. Being able to demonstrate your proficiency in these areas during the interview will set you apart from other candidates.
✨Tip Number 2
Familiarise yourself with the specific legal terminology and document types that are commonly used in a commercial law firm. This knowledge will not only help you in the role but also show your commitment and understanding of the legal environment.
✨Tip Number 3
Network with current or former legal secretaries to gain insights into their daily tasks and challenges. This can provide you with valuable information to discuss during your interview and demonstrate your proactive approach.
✨Tip Number 4
Prepare for potential scenario-based questions in the interview by thinking about how you would handle common situations faced by legal secretaries. This will showcase your problem-solving skills and ability to work under pressure.
We think you need these skills to ace LEGAL SECRETARY
Some tips for your application 🫡
Highlight Relevant Experience: Make sure to emphasise your previous experience as a Legal Secretary. Detail your familiarity with document production, track changes, and any specific software you have used, such as Microsoft Word and case management systems.
Showcase Your Skills: Clearly outline your skills in formatting, numbering, and cross-referencing documents. Provide examples of how you've successfully managed these tasks in past roles to demonstrate your expertise.
Tailor Your CV and Cover Letter: Customise your CV and cover letter to reflect the job description. Use keywords from the job posting, such as 'document comparison' and 'audio typing', to ensure your application stands out to recruiters.
Professional Presentation: Ensure that your application materials are well-organised and free of errors. A polished presentation reflects your attention to detail, which is crucial for a Legal Secretary role.
How to prepare for a job interview at Maze Recruitment Services Ltd
✨Showcase Your Document Skills
Since the role requires expertise in document production, be prepared to discuss your experience with Track Changes, formatting, and numbering. Bring examples of documents you've worked on that demonstrate your proficiency.
✨Demonstrate Organisational Abilities
Highlight your organisational skills during the interview. Discuss how you manage deadlines and prioritise tasks, especially in a fast-paced environment like a law firm.
✨Prepare for Technical Questions
Expect questions about specific software and systems mentioned in the job description, such as Microsoft Word and case management systems. Familiarise yourself with these tools and be ready to explain how you've used them effectively.
✨Exude Professionalism
As you'll be communicating with clients and colleagues, it's crucial to present yourself professionally. Practice your communication skills and ensure you convey a courteous and helpful attitude throughout the interview.