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- Tasks: Lead a dynamic team to deliver top-notch administrative support and improve office efficiency.
- Company: Forvis Mazars is a global professional services network committed to exceptional client experiences.
- Benefits: Enjoy career progression, flexible working, and opportunities for lifelong learning.
- Why this job: Join a creative team that values innovation and collaboration while making a real impact.
- Qualifications: Experience in a similar role, strong organisational skills, and advanced MS Office proficiency required.
- Other info: Work in a vibrant office environment with diverse clients across various sectors.
The predicted salary is between 36000 - 60000 £ per year.
Office Manager (5120)
MAZARS LIMITED Leeds, United Kingdom Apply now Posted 13 hours ago Permanent Competitive
Office Manager (5120)
MAZARS LIMITED Leeds, United Kingdom Apply now
Forvis Mazars cares about your career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.
Our Business Services team is a collective of creative, strategic, forward-thinking business enablers. Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensure Mazars has the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.
Job Purpose
As a Team Leader you will be responsible for the delivery of an innovative, professional, high quality and efficient administration service to the local office(s). The Team Leader will work collaboratively on a national basis with the National Business Support Manager and other Team Leaders to continually seek ways to make full use of technology to improve processes and efficiency and to promote agile ways of working and reduce reliance on paper.
Job Role
- Work with the National Business Support Manager to develop innovative and efficient standard ways of working.
- Continually assess the effectiveness of processes and procedures reporting back to the National Business Support Manager.
- Management of local Business support team ensuring that the team work together to provide a high-quality service to the local offices.
- Provide administrative support as required.
- Reviewing, prioritising and redistributing work where appropriate.
- Responsibility for high quality workflow and productivity of direct reports, and adherence to agreed ways of working, providing appropriate management information as required.
- Motivate and engage the Business support team and ensure ongoing dialogue and feedback.
- Identify training and development areas and work with the National Business Support Manager to address these.
- Pro-actively develop effective working relationships with Partners and Managers around the office to understand their needs and offer advice and solutions to problems and improve ways of working.
- Responsibility for developing and keeping updated the local office page on the firm\’s intranet.
- Assisting with the implementation of national strategies at a local level.
- Responsibility for keeping local Business Continuity Plan updated.
- Local oversight and coordination of property and facilities management liaising with the Head of Workplace Solutions and Property & Facilities Manager to include:
- Oversight of local application of Forvis Mazars\’ Health and Safety policy to include: First aid and accident reporting book; Fire Wardens; and Work Station Assessments.
- Assist with local IT set up for new joiners as required within the offices.
What we are looking for?
- Previous experience in a similar role within a professional service organisation.
- Previous people supervision/management experience preferred
- Excellent organisational and multi-tasking skills.
- Excellent consultative skills and ability to influence change and challenge existing procedures.
- Excellent communication, presentation and interpersonal skills.
- Passion for providing excellent client service.
- Flexible with the ability to work effectively under pressure and manage conflicting priorities.
- Advanced MS Office skills (specifically Word, Excel and PowerPoint).
About Forvis Mazars
Forvis Mazars is a leading global professional services network. The network operates under a single brand worldwide, with just two members: Forvis Mazars LLP in the United States and Forvis Mazars Group SC, an internationally integrated partnership operating in over 100 countries and territories.
Both member firms share a commitment to providing an unmatched client experience, delivering audit & assurance, tax and advisory services around the world. Together, our strategic vision strives to move our clients, people, industry and communities forward.Through our reach and areas of expertise, we help organisations respond to emerging sustainability issues in the global marketplace including human rights, climate change, environmental impacts and culture.
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Office Manager (5120) | Leeds, UK employer: MAZARS LIMITED
Contact Detail:
MAZARS LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager (5120) | Leeds, UK
✨Tip Number 1
Familiarise yourself with the latest trends in office management and administration. Understanding how technology can streamline processes will not only impress during interviews but also show that you're proactive about improving efficiency.
✨Tip Number 2
Network with current or former employees of Mazars, especially those in similar roles. They can provide valuable insights into the company culture and expectations, which can help you tailor your approach when applying.
✨Tip Number 3
Demonstrate your leadership skills by discussing specific examples where you've successfully managed a team or improved processes. This will highlight your capability to motivate and engage others, which is crucial for the Office Manager role.
✨Tip Number 4
Prepare to discuss how you would implement national strategies at a local level. Showing that you can think strategically while also being detail-oriented will set you apart from other candidates.
We think you need these skills to ace Office Manager (5120) | Leeds, UK
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in office management and people supervision. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for providing excellent client service and your ability to influence change. Mention specific examples from your previous roles that align with the responsibilities outlined in the job description.
Highlight Your Skills: Emphasise your organisational, multi-tasking, and communication skills. Provide examples of how you've successfully managed conflicting priorities and improved processes in past positions.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at MAZARS LIMITED
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to demonstrate excellent organisational abilities. Prepare examples from your past experience where you successfully managed multiple tasks or projects simultaneously, highlighting how you prioritised and executed them efficiently.
✨Emphasise Team Leadership Experience
Since the role involves managing a business support team, be ready to discuss your previous leadership experiences. Share specific instances where you motivated your team, resolved conflicts, or implemented changes that improved team performance.
✨Familiarise Yourself with Technology
Mazars is keen on utilising technology to improve processes. Brush up on relevant software and tools, especially advanced MS Office skills. Be prepared to discuss how you've used technology in past roles to enhance efficiency or streamline operations.
✨Prepare for Situational Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to influence change or challenge existing procedures. Use the STAR method (Situation, Task, Action, Result) to structure your responses effectively.