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For Companies At a Glance
- Tasks: Support office operations with diary management, stakeholder liaison, and event organisation.
- Company: Forvis Mazars is a global professional services network dedicated to exceptional client service.
- Benefits: Enjoy career progression, flexible working, and a diverse, inclusive culture.
- Why this job: Join a dynamic team, enhance your skills, and make a positive impact in various sectors.
- Qualifications: Strong client service skills, advanced MS Office knowledge, and effective communication abilities required.
- Other info: We prioritise inclusivity and offer support throughout the recruitment process.
The predicted salary is between 28800 - 43200 £ per year.
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Office Assistant (4810)
Forvis Mazars cares about your career progression, offering individually designed career paths that help you pursue your interests, match your changing needs, and explore your true potential. We work with diverse, prestigious clients across a range of sectors and geographies, giving you the opportunity to constantly update and grow your skills for lifelong professional development.
About the team
The Business Support team is here to ensure the smooth running of the office, providing seamless, effective, and proactive administrative support. We continually seek ways to utilize technology to improve processes and efficiency, promoting agile ways of working and reducing reliance on paper.
About the role
- Provide effective diary management support to Partners, including scheduling meetings, liaising with stakeholders, and understanding technical requirements for virtual meetings.
- Assess and improve processes and procedures, reporting findings to the London Office Support Manager.
- Utilize technology to enhance efficiency and promote agile working methods.
- Develop effective relationships with Partners and Managers to understand their needs and offer solutions.
- Manage the room booking system for London offices, ensuring optimal space utilization.
- Deliver exceptional front-of-house service.
- Support facilities operations to maintain a safe, clean, and secure environment.
- Assist with onboarding new joiners, including health and safety procedures and office tours.
- Provide basic IT support and escalate issues appropriately.
- Support switchboard operations.
- Organize local office events in collaboration with the concierge and events team.
- Manage postal services and couriers.
What we are looking for
- Excellent client service skills
- Advanced skills in MS Office (Word, Excel, PowerPoint)
- Recent administration training or experience
- Effective communication skills, both verbal and written
- Flexibility, ability to work under pressure, and manage conflicting priorities
About Forvis Mazars
Forvis Mazars is a leading global professional services network operating in over 100 countries. Our member firms share a commitment to providing exceptional client service in audit, assurance, tax, and advisory services. We are a diverse, inclusive, and innovative team dedicated to making a positive impact on our clients and communities. We value individuality, teamwork, and agility, supporting our people to reach their full potential.
We are committed to inclusivity and accessibility in our recruitment process. Please contact us to discuss any support you may need during your application. Learn more at forvismazars/uk.
Job ID 4828
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Office Assistant (4810) employer: MAZARS LIMITED
Contact Detail:
MAZARS LIMITED Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Assistant (4810)
✨Tip Number 1
Familiarise yourself with the latest features of MS Office, especially Excel and PowerPoint, as these are crucial for the Office Assistant role. Consider creating a portfolio of your work that showcases your proficiency in these applications.
✨Tip Number 2
Network with current or former employees of Forvis Mazars on platforms like LinkedIn. Engaging with them can provide insights into the company culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your experience with diary management and how you handle scheduling conflicts. Be ready to share specific examples that demonstrate your organisational skills and ability to prioritise tasks effectively.
✨Tip Number 4
Research the latest trends in office administration and agile working methods. Being knowledgeable about these topics will show your commitment to improving processes and your readiness to contribute to the team.
We think you need these skills to ace Office Assistant (4810)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Office Assistant role. Emphasise your client service skills, MS Office proficiency, and any administrative training or experience you have.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention how your skills can contribute to the smooth running of the office and your ability to manage conflicting priorities effectively.
Highlight Technological Proficiency: Since the role involves utilising technology to enhance efficiency, be sure to mention any relevant software or tools you are familiar with. This could include specific applications within MS Office or other administrative tools.
Showcase Communication Skills: Effective communication is key for this position. Provide examples in your application that demonstrate your verbal and written communication skills, especially in a professional setting.
How to prepare for a job interview at MAZARS LIMITED
✨Showcase Your Client Service Skills
Since the role requires excellent client service skills, be prepared to share examples of how you've successfully managed client relationships in the past. Highlight any specific situations where you went above and beyond to meet a client's needs.
✨Demonstrate Your MS Office Proficiency
As advanced skills in MS Office are essential, consider preparing for questions or tasks that may test your knowledge of Word, Excel, and PowerPoint. You might even want to bring along a portfolio showcasing your work with these tools.
✨Prepare for Process Improvement Discussions
The role involves assessing and improving processes, so think about any previous experiences where you identified inefficiencies and proposed solutions. Be ready to discuss your thought process and the outcomes of those improvements.
✨Exhibit Flexibility and Problem-Solving Skills
Given the need to manage conflicting priorities, prepare to discuss how you've handled pressure in the past. Share specific examples that demonstrate your ability to adapt and find solutions when faced with challenges.
