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For Companies At a Glance
- Tasks: Provide admin support, manage documents, and assist with client interactions.
- Company: Join a top 55 law firm committed to inclusivity and employee growth.
- Benefits: Enjoy flexible working arrangements and a supportive work environment.
- Why this job: Be part of a dynamic team that values diversity and offers career development.
- Qualifications: Experience in admin roles, proficiency in Microsoft Office, and strong communication skills required.
- Other info: May require travel to different locations; flexible hours on a rota basis.
The predicted salary is between 24000 - 36000 £ per year.
Join to apply for the Office Administrator role at Mayo Wynne Baxter.
Job Details
- Location: East Grinstead (may require travel to other locations)
- Employment Type: Full-time, Permanent
- Working Hours: 37.5 hours/week, between 07:30 – 18:00, on a rota basis
- Reporting To: Workplace Team Leader
About Us
Ampa Group Services (AGS) is part of a Top 55 law firm, working with a diverse range of clients across the country. We are committed to creating an inclusive environment that supports our employees' growth and success.
The Role
This position involves providing administrative support, managing documents, facilities, and client interactions to ensure smooth workplace operations. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks efficiently.
Key Responsibilities
- Document Processing & Admin Support: Copying, scanning, data transfer, mail handling, file management, and preparing access credentials.
- Facilities Management: Maintaining office information, supervising contractors, supporting safety procedures, and ensuring a tidy environment.
- Client & Workplace Support: Greeting visitors, managing meeting rooms and bookings, supporting IT setup, and assisting with internal events.
- General Duties: Performing ad hoc tasks and providing flexible coverage across locations as needed.
Requirements
- Experience in a similar administrative role within professional services.
- Proficiency in Microsoft Office and document management systems.
- Strong organizational and communication skills.
- Ability to prioritize and work efficiently under pressure.
- Commitment to confidentiality and professionalism.
Work Environment
We support flexible, agile working arrangements and have offices across multiple locations. We value diversity and are committed to equality and inclusion.
Office Administrator employer: Mayo Wynne Baxter
Contact Detail:
Mayo Wynne Baxter Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description. Understanding document processing, facilities management, and client support will help you demonstrate your knowledge during the interview.
✨Tip Number 2
Highlight your experience with Microsoft Office and document management systems. Be prepared to discuss how you've used these tools in previous roles to improve efficiency and organisation.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've managed multiple tasks or projects simultaneously. This will illustrate your ability to prioritise and work under pressure, which is crucial for this role.
✨Tip Number 4
Research Mayo Wynne Baxter and their commitment to diversity and inclusion. Being able to speak about their values and how you align with them can set you apart as a candidate who fits well within their culture.
We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative roles, particularly within professional services. Emphasise your organisational skills and proficiency in Microsoft Office.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the role and the company. Mention specific responsibilities from the job description and explain how your skills align with them.
Highlight Key Skills: In your application, focus on key skills such as document management, communication, and multitasking. Provide examples of how you've successfully used these skills in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for an Office Administrator.
How to prepare for a job interview at Mayo Wynne Baxter
✨Showcase Your Organisational Skills
As an Office Administrator, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the demands of the role.
✨Familiarise Yourself with Document Management Systems
Since the role involves document processing and management, make sure you are well-versed in common document management systems. If you have experience with specific software, be ready to discuss how you've used it effectively in previous roles.
✨Prepare for Client Interaction Scenarios
You’ll be greeting visitors and managing client interactions, so think about how you would handle various scenarios. Practice responses to potential questions or situations that may arise during the interview to show your readiness for client-facing duties.
✨Demonstrate Your Flexibility
The job requires flexibility across locations and tasks. Be prepared to discuss times when you adapted to changing circumstances or took on additional responsibilities. This will highlight your ability to thrive in a dynamic work environment.
