Senior Specialist: Meetings and Events

Mayer Brown is an international law firm positioned to represent the world’s major corporations, funds, and financial institutions in their most important and complex transactions and disputes. We are recognised by our clients as strategic partners with deep commercial instincts and a commitment to creatively anticipating their needs and delivering excellence in everything we do. We are a collegial and collaborative firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support, and development they need to grow, thrive, and realise their greatest potential all while supporting the Firm’s client service principles of excellence, strategic partnership, commercial instinct, integrated strengths, innovation, and collaboration across our international firm.

If you enjoy working with team members whose defining characteristics are exceptional client service, initiative, professionalism, responsiveness, and adaptability, you may be the person we are seeking to join our Business Development and Marketing team in our London office as an Events and Meetings Senior Specialist. The role demands flexibility beyond standard hours for breakfast, evening and occasional weekend events. The role may involve some domestic travel. Our current working from home policy allows for two days working from home, subject to business need. This policy is subject to change and does not form part of contractual terms.

• Liaising with Partners, fee earners and BDMs in the planning management and execution process of both internal and external events such as corporate hospitality, private dining, bespoke events, client receptions, seminars, conferences and sponsorships.
• Liaising with Senior Partner and Strategy Manager on an annual programme of cross practice and staff events for London.
• Sourcing potential venues and locations for events in the London/UK and Europe and offering personal insight into suitable options.
• Liaising with the firm’s preferred suppliers to source and manage corporate hospitality for client entertainment.
• Research and present options and costings for event ideas/venues, negotiate prices and terms with suppliers and manage the budgetary process for each event to ensure value for money.
• Liaise with CRM and Design teams in the production of invitations, badges, signage, speaker and delegate materials to conform with brand guidelines.
• Liaise closely with the CRM team to plan event mailings and monitor response rates using Interaction; including updating delegate lists post-event.
• Be responsible for maintaining a full calendar of events for the London office and, on occasion, Europe and US and updating the Global Events Online Calendar.
• Maintain effective relationships with event agencies and suppliers.
• Deal with enquiries from other offices of the firm in a professional and helpful manner.
• Managing budget sign off for events with BD Managers and ensuring adherence to anti bribery policies.
• Updating and continually monitoring event best practice processes and supporting materials.
• Educating and reinforcing best practice principles with BD and secretarial teams.
• Keep abreast of new developments in the corporate hospitality market, new venues and different event ideas through regular site visits and attendance at trade shows throughout the year.

Educated to a degree level or equivalent. An equivalent combination of education and/or experience may be considered in lieu of the degree when the experience has been directly related to the functions of the job.

• Previous experience organising a range of events preferably within a professional services environment.
• Existing venue supplier contacts would be advantageous.
• Strong IT skills especially with Excel is essential.
• Knowledge of webinar platforms - Zoom, Microsoft Teams desirable.
• Knowledge of databases useful but not compulsory.
• Personable and able and willing to work as part of a team.
• Excellent written and communication skills with the ability to communicate at all levels.
• Excellent interpersonal skills.
• Excellent organisation skills and deadline-orientated.
• Ability to pay attention to detail is essential.
• Adaptable and flexible.
• Self-starter, motivated, ability to use initiative.
• Ability to work independently and under pressure.
• Friendly and approachable.
• Professional.
• Decisive.

• Knowledge of CRM databases, ideally Interaction.
• Knowledge of London/European venues.

At Mayer Brown, we are committed to creating an inclusive work environment that offers our people the opportunity and support they need to succeed. Our culture promotes mutual respect, acceptance, cooperation and productivity among people from all backgrounds and values different perspectives and ideas. One of our core values at Mayer Brown is to promote inclusion at all levels within the business which is actively supported by our Employee Resource Groups - LGBTQI+, Fusion (Race & Ethnicity), Multi-faith, Women, Enable (Disability), Social Inclusion and Opportunities Network and Work and Me (Family). We are happy to discuss any reasonable adjustments that individuals may require throughout the recruitment process and once they have joined the Firm.