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- Tasks: Support senior partners with audio typing, diary management, and client meeting coordination.
- Company: Top financial services firm with a vibrant and supportive culture.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Join a motivated team and enhance your skills in a prestigious consultancy.
- Qualifications: Experience as a Team Secretary with strong audio typing and organisational skills.
- Other info: Opportunity for career growth in a structured and engaging workplace.
The predicted salary is between 45000 - 50000 £ per year.
This top financial services organisation in the City combines the traditional working environment with the vision of a 'best in class' Advisory Consultancy. They are looking for an experienced Team Secretary with strong Audio Typing skills to support two Senior Partners and the wider Consultancy team. Happy, engaged and motivated is how they describe their working culture, so this role is ideally suited to an 'ultimate plate-spinner' Team Secretary/PA who thrives in a structured environment with previous experience from a Financial or Professional Services organisation.
Team Secretary/PA - The Role
- Audio Typing
- Diary Management: Managing ever-changing and complex calendar using Outlook.
- Organising client meetings with multiple participants (often across different time-zones) and internal meetings and conference calls.
- Preparing meeting material.
- Booking meeting rooms.
- Monitoring partner e-mails and forwarding to the relevant manager(s) in a timely manner.
- Complete coordination of travel bookings.
- Managing incoming telephone calls, screening and taking messages, liaising with clients, where appropriate.
- Compiling and processing expenses within required deadline.
- Preparing timesheets for partner using CCH software.
- Scanning incoming post for group - Partners and Managers and maintaining the relevant electronic client filing system.
- Preparation of both standard and custom letters and reports.
- Updating CPD (Continuing Professional Development) database.
- AML (Anti-Money Laundering) Re-assessments: Sending emails to managers to ensure the database is kept up to date.
- Keeping quarterly log of which bills have been sent to clients and keeping a note of when the bills have been paid.
- Covering for other secretaries during absence & holiday and occasional reception cover.
What you will offer:
- The successful candidate will have previous experience working as an Audio Team Secretary supporting at Director/Partner level within the Financial Services or Professional services sector.
- Excellent organisational and time management skills to meet deadlines (particularly at year ends and the end of the tax year).
- Audio-typing is a MUST!
- Ability to adapt between different types of work, prioritise effectively and manage multiple tasks.
- Strong IT skills including but not limited to Word and Excel.
- High level of accuracy in preparing documents and other information.
- Ability to communicate clearly and professionally.
- Trusted to handle sensitive information with integrity and professionalism.
Audio Team Secretary - Partner Level in London employer: May & Stephens
Contact Detail:
May & Stephens Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Audio Team Secretary - Partner Level in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for a role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this organisation values a happy and engaged workforce, think about how you can showcase your personality and fit into their team during your chat.
✨Tip Number 3
Practice your audio typing skills! Since it's a must for this role, make sure you're sharp and ready to impress. Consider doing a mock typing test to get comfortable with the speed and accuracy they'll expect.
✨Tip Number 4
Don't forget to apply through our website! We make it super easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about landing that Team Secretary gig!
We think you need these skills to ace Audio Team Secretary - Partner Level in London
Some tips for your application 🫡
Show Off Your Audio Typing Skills: Make sure to highlight your audio typing experience in your application. We want to see how you've used these skills in previous roles, especially in a fast-paced environment like financial services.
Tailor Your CV and Cover Letter: Don’t just send the same old CV! We love seeing applications that are tailored to the role. Mention specific experiences that relate to diary management, client meetings, and supporting senior partners.
Be Clear and Professional: Since you'll be handling sensitive information, it’s crucial to communicate clearly in your application. Use professional language but keep it friendly – we’re looking for someone who fits our happy and engaged culture!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important details about the role!
How to prepare for a job interview at May & Stephens
✨Master Your Audio Typing Skills
Since audio typing is a must for this role, make sure to practice your skills before the interview. Familiarise yourself with different accents and speeds of speech, as you might encounter various audio files. Being able to demonstrate your proficiency will definitely impress the interviewers.
✨Showcase Your Organisational Prowess
Prepare examples of how you've managed complex calendars and organised meetings in the past. Be ready to discuss specific tools or methods you used to keep everything on track, especially when dealing with multiple time zones. This will highlight your ability to thrive in a structured environment.
✨Communicate Clearly and Professionally
Practice articulating your thoughts clearly and professionally, as communication is key in this role. You might be asked situational questions, so think about how you would handle sensitive information or liaise with clients. Showing that you can maintain professionalism under pressure will set you apart.
✨Demonstrate Your IT Savvy
Brush up on your IT skills, particularly in Word and Excel, as these are crucial for the role. Be prepared to discuss any software you've used, like CCH for timesheets, and how you've leveraged technology to improve efficiency. This will show that you're not just capable but also proactive in utilising tools to enhance your work.