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- Tasks: Support senior partners with audio typing, diary management, and client meetings.
- Company: Top financial services organisation with a vibrant and supportive culture.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Join a motivated team and thrive in a structured yet engaging workplace.
- Qualifications: Experience as an Audio Team Secretary in financial or professional services is essential.
- Other info: Opportunity to grow your career while managing diverse tasks in a fast-paced setting.
The predicted salary is between 45000 - 50000 £ per year.
This top financial services organisation in the City combines the traditional working environment with the vision of a 'best in class' Advisory Consultancy. They are looking for an experienced Team Secretary with strong Audio Typing skills to support two Senior Partners and the wider Consultancy team. Happy, engaged and motivated is how they describe their working culture, so this role is ideally suited to an 'ultimate plate-spinner' Team Secretary/PA who thrives in a structured environment with previous experience from a Financial or Professional Services organisation.
Team Secretary/PA - The Role
- Audio Typing
- Diary Management: Managing ever-changing and complex calendar using Outlook.
- Organising client meetings with multiple participants (often across different time-zones) and internal meetings and conference calls.
- Preparing meeting material.
- Booking meeting rooms.
- Monitoring partner e-mails and forwarding to the relevant manager(s) in a timely manner.
- Complete coordination of travel bookings.
- Managing incoming telephone calls, screening and taking messages, liaising with clients, where appropriate.
- Compiling and processing expenses within required deadline.
- Preparing timesheets for partner using CCH software.
- Scanning incoming post for group - Partners and Managers and maintaining the relevant electronic client filing system.
- Preparation of both standard and custom letters and reports.
- Updating CPD (Continuing Professional Development) database.
- AML (Anti-Money Laundering) Re-assessments: Sending emails to managers to ensure the database is kept up to date.
- Keeping quarterly log of which bills have been sent to clients and keeping a note of when the bills have been paid.
- Covering for other secretaries during absence & holiday and occasional reception cover.
What you will offer:
- The successful candidate will have previous experience working as an Audio Team Secretary supporting at Director/Partner level within the Financial Services or Professional services sector.
- Excellent organisational and time management skills to meet deadlines (particularly at year ends and the end of the tax year).
- Audio-typing is a MUST!
- Ability to adapt between different types of work, prioritise effectively and manage multiple tasks.
- Strong IT skills including but not limited to Word and Excel.
- High level of accuracy in preparing documents and other information.
- Ability to communicate clearly and professionally.
- Trusted to handle sensitive information with integrity and professionalism.
Audio Team Secretary - Partner Level in City of London employer: May & Stephens
Contact Detail:
May & Stephens Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Audio Team Secretary - Partner Level in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for a role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions and scenarios specific to the Team Secretary role. Think about how your audio typing skills and organisational prowess can shine through in your answers.
✨Tip Number 3
Showcase your skills! Bring examples of your previous work, especially anything that highlights your diary management and audio typing abilities. This will help you stand out as the ultimate plate-spinner they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Audio Team Secretary - Partner Level in City of London
Some tips for your application 🫡
Show Off Your Audio Typing Skills: Make sure to highlight your audio typing experience in your application. We want to see how you've used this skill in previous roles, especially in a fast-paced environment like financial services.
Tailor Your CV and Cover Letter: Don’t just send the same old CV! We love seeing applications that are tailored to the role. Mention specific experiences that relate to diary management, client meetings, and supporting senior partners.
Be Clear and Professional: Since you'll be handling sensitive information, it’s crucial to communicate clearly and professionally in your application. We appreciate a well-structured cover letter that reflects your attention to detail.
Apply Through Our Website: We encourage you to apply through our website for the best chance of getting noticed. It’s super easy, and we can’t wait to see what you bring to the table!
How to prepare for a job interview at May & Stephens
✨Master Your Audio Typing Skills
Since audio typing is a must for this role, make sure to practice beforehand. Familiarise yourself with different accents and speeds of speech, and try to transcribe various types of documents. This will not only boost your confidence but also demonstrate your commitment to the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational prowess. Think about times when you successfully managed complex calendars or coordinated meetings across time zones. Be ready to discuss how you prioritise tasks and handle multiple responsibilities without dropping the ball.
✨Know the Company Culture
Research the company’s culture and values. Since they describe their environment as happy and engaged, think about how you can reflect that in your answers. Share experiences that show you thrive in structured settings and enjoy being part of a motivated team.
✨Prepare for Technical Questions
Brush up on your IT skills, especially with software like CCH, Word, and Excel. Be prepared to answer questions about how you use these tools in your daily work. You might even want to bring along a portfolio showcasing your best work to impress them!