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- Tasks: Assist with admin tasks, manage schedules, and support purchasing operations.
- Company: Join a renowned bespoke luxury manufacturing company in Ilford, Essex.
- Benefits: Enjoy a supportive work environment with opportunities for career growth.
- Why this job: Be part of a dynamic team and gain hands-on experience in supply chain management.
- Qualifications: Must have at least 1 year of understanding supply chains and production processes.
- Other info: Work a minimum of 4 days per week at the workshop.
Buying Assistant
Ilford, Essex
28,000 – 30,000
Our Client, a renowned bespoke, luxury manfucaturing company are looking for a Buying assistant to play a crucial role in ensuring the smooth and efficient functioning of the day-to-day operations in their state of the art workshop and distribution centre.
Your day to day will include assisting with administrative tasks, managing facilities, coordinating schedules, and providing support to the workshop and purchasing departments.
Buying Assistant – Your day to day
- Provide administrative assistance to both the Operations Manager and the Purchasing Manager
- Serve as a central point of contact for project related enquiries, in both the Operations and Purchasing departments.
- Responsible for administering and/or revising Purchase Orders for approval by Purchasing Manager on a timely basis
- Key involvement in tracking orders and liaising with suppliers on order progress to delivery
- Manage indirect suppliers such as packaging and to liaise with Purchasing Manager on updates
- Run Outstanding Purchase Order Report each week to identify orders that are late, those that have issues and orders that are expected in the coming week that should be chased
- Updating the Purchasing Manager of any delays or issues with suppliers/product
- Ensure packaging is suitably stocked and place replenishment Packaging Order with agreement on cost from Purchasing Manager
- Maintain good working supplier relationships and update the Purchasing Manager of any delays/issues with suppliers/product
- Provide support in ordering items for active sales orders
- Ensure packaging is suitably stocked, ordering when required
- Verify invoices against purchase orders and resolve any discrepancies with accounts payable
- Run stock shortfall report monthly and identify any shortfalls
- To assist category buying and placing orders for project such as medals and corporate
- To support with the buying and placing orders for projects, as required
Buying Assistant – Skills and Experience:
- Ability to work under pressure and prioritise workload
- Highly organised and effective communicator
- Minimum 1 year’s understanding of existing supply chains and production processes
- Ability to work independently and as part of a team
- Ability to work a minimum of 4 days per week at the workshop
Apply today if you are looking for your next opportunity and want to be part of a progressive and supportive company which will guide you in your career path!
May & Stephens Ltd is acting as an Employment Agency in relation to this vacancy.
Buying Assistant employer: May & Stephens
Contact Detail:
May & Stephens Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Buying Assistant
✨Tip Number 1
Familiarize yourself with the specific supply chains and production processes relevant to the luxury manufacturing industry. This knowledge will not only help you understand the role better but also impress the hiring managers during your interactions.
✨Tip Number 2
Highlight your organizational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. Being able to demonstrate your ability to prioritize workload effectively is crucial for this position.
✨Tip Number 3
Build a strong understanding of supplier relationships and communication strategies. Being able to discuss how you’ve maintained good working relationships with suppliers in previous roles can set you apart from other candidates.
✨Tip Number 4
Prepare to discuss your experience with administrative tasks, particularly in relation to purchase orders and invoice verification. Having concrete examples ready will show that you are well-prepared for the responsibilities of the Buying Assistant role.
We think you need these skills to ace Buying Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in administrative tasks, supply chain management, and communication skills. Use keywords from the job description to demonstrate your fit for the Buying Assistant role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your understanding of the luxury manufacturing industry and your ability to manage supplier relationships. Mention specific examples of how you've successfully handled similar responsibilities in the past.
Highlight Relevant Skills: Emphasize your organizational skills and ability to work under pressure. Provide examples of how you've prioritized workloads and managed multiple tasks effectively in previous roles.
Proofread Your Application: Before submitting, carefully proofread your application materials for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the Buying Assistant position.
How to prepare for a job interview at May & Stephens
✨Show Your Organizational Skills
As a Buying Assistant, being highly organized is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the workload effectively.
✨Communicate Clearly
Effective communication is key in this role. Practice articulating your thoughts clearly and concisely. Be ready to discuss how you've maintained good relationships with suppliers or team members in previous positions.
✨Understand Supply Chains
Since the job requires an understanding of supply chains and production processes, brush up on your knowledge in these areas. Be prepared to discuss any relevant experience you have and how it can benefit the company.
✨Demonstrate Problem-Solving Abilities
You may face challenges in tracking orders or managing supplier relationships. Think of specific instances where you resolved issues effectively and be ready to share those stories during the interview.
