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- Tasks: Support Senior Partners with diary management, travel bookings, and client communications.
- Company: Top financial services organisation with a vibrant and supportive culture.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Why this job: Join a motivated team and enhance your skills in a prestigious consultancy.
- Qualifications: Experience as an Audio Team Secretary in Financial or Professional Services is essential.
- Other info: Perfect for organised multitaskers who thrive in structured environments.
The predicted salary is between 40000 - 50000 £ per year.
This top financial services organisation in the City combines the traditional working environment with the vision of a 'best in class' Advisory Consultancy. They are looking for an experienced Team Secretary with strong Audio Typing skills to support Two Senior Partners and the wider Consultancy team. Happy, engaged and motivated is how they describe their working culture so this role is ideally suited to an 'ultimate plate-spinner' Team Secretary/PA who thrives in a structured environment with previous experience from a Financial or Professional Services organisation.
Team Secretary/PA - The Role
- Diary Management – Managing everchanging and complex calendar using Outlook.
- Organising client meetings with multiple participants (often across different time-zones) and internal meetings and conference calls.
- Monitoring partner e-mails and forwarding to the relevant manager(s) in a timely manner.
- Complete coordination of travel bookings.
- Managing incoming telephone calls, screening and taking messages, liaising with clients, where appropriate.
- Compiling and processing expenses within required deadline.
- Preparing timesheets for partners using CCH software.
- Scanning incoming post for the group – Partners and Managers and maintaining the relevant electronic client filing system.
- Preparation of both standard and custom letters and reports.
- Updating CPD (Continuing Professional Development) database.
- AML (Anti-Money Laundering) Re-assessments: Sending emails to managers to ensure the database is kept up to date.
- Keeping quarterly log of which bills have been sent to clients and noting when the bills have been paid.
- Covering for other secretaries during absence and holiday and occasional reception cover.
What you will offer:
- The successful candidate will have previous experience working as an Audio Team Secretary supporting at Director/Partner level within the Financial Services or Professional services sector.
- Excellent organisational and time management skills to meet deadlines (particularly at year ends and the end of the tax year).
- Audio-typing is a MUST!
- Ability to adapt between different types of work, prioritise effectively and manage multiple tasks.
- Strong IT skills including but not limited to Word and Excel.
- High level of accuracy in preparing documents and other information.
- Ability to communicate clearly and professionally.
- Trusted to handle sensitive information with integrity and professionalism.
Audio Team Secretary - Partner Level in London employer: May & Stephens
Contact Detail:
May & Stephens Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Audio Team Secretary - Partner Level in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the financial services sector and let them know you're on the hunt for a Team Secretary role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by practising common questions related to diary management and audio typing. We recommend setting up mock interviews with friends or using online resources to get comfortable with articulating your experience and skills.
✨Tip Number 3
Showcase your organisational skills during the interview! Bring along examples of how you've managed complex calendars or coordinated travel bookings in the past. This will demonstrate your ability to handle the demands of the role effectively.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Audio Team Secretary - Partner Level in London
Some tips for your application 🫡
Read the Job Description Thoroughly: Before you dive into your application, take a moment to really understand what we're looking for. Familiarise yourself with the role and responsibilities so you can tailor your application to show us you're the perfect fit!
Show Off Your Audio Typing Skills: Since audio typing is a must for this role, make sure to highlight your experience and proficiency in this area. Share specific examples of how you've used these skills in previous roles to impress us!
Be Organised and Detail-Oriented: We love a candidate who pays attention to detail! Ensure your application is well-structured and free from errors. This will demonstrate your organisational skills and ability to manage multiple tasks effectively.
Apply Through Our Website: When you're ready to submit your application, make sure to do it through our website. This helps us keep everything organised and ensures your application gets the attention it deserves!
How to prepare for a job interview at May & Stephens
✨Master Your Diary Management Skills
Since the role involves managing complex calendars, brush up on your diary management skills. Be prepared to discuss how you’ve successfully organised meetings across different time zones and handled last-minute changes in previous roles.
✨Show Off Your Audio Typing Expertise
Audio typing is a must for this position, so be ready to demonstrate your proficiency. Consider bringing a sample of your work or discussing specific software you've used, like CCH, to highlight your experience.
✨Demonstrate Your Organisational Prowess
This job requires juggling multiple tasks, so come equipped with examples of how you’ve prioritised effectively in past roles. Share stories that showcase your ability to meet tight deadlines, especially during busy periods like year-end.
✨Communicate with Clarity and Professionalism
As communication is key in this role, practice articulating your thoughts clearly. Prepare to discuss how you’ve liaised with clients and managed sensitive information in a professional manner, as this will reflect your fit for their culture.