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- Tasks: Manage daily operations and enhance workplace experience in a prestigious London office.
- Company: Join a global firm focused on sustainability and employee well-being.
- Benefits: Competitive salary, excellent package, and opportunities for growth.
- Other info: Dynamic role with visibility across senior teams and a focus on innovation.
- Why this job: Shape a new workplace environment and drive impactful sustainability initiatives.
- Qualifications: Experience in facilities management and strong project management skills.
The predicted salary is between 42000 - 84000 £ per year.
London | Hybrid Working | 12-Month Fixed Term Contract
Maxwell Stephens is delighted to be supporting a leading UK institute with the appointment of a Workplace Manager for a 12-month fixed-term contract based at their London headquarters.
This is a key operational role within the People & Operations team, responsible for ensuring the organisation’s workplaces remain safe, compliant, efficient and welcoming environments for employees, members and visitors.
The Workplace Manager will oversee workplace and facilities operations across the organisation’s London HQ and support a small portfolio of additional locations.
The Role
Reporting to the Director, the Workplace Manager will take ownership of the operational delivery of workplace services, ensuring the organisation’s facilities are maintained to the highest standards.
The successful candidate will manage both Hard and Soft Facilities Management services, ensuring strong contractor performance, regulatory compliance and an excellent workplace experience.
Key Responsibilities
- Oversee workplace and facilities operations across the London headquarters
- Manage both Hard and Soft FM services, including building systems, cleaning, security and reception services
- Manage external suppliers and contractors, ensuring strong service delivery and performance against SLAs and KPIs
- Ensure compliance with all relevant statutory and regulatory requirements
- Maintain and monitor planned preventative maintenance programmes
- Support workplace improvements and refurbishment projects
- Ensure meeting rooms, shared spaces and workplace facilities support hybrid working and organisational needs
- Promote sustainability initiatives and support environmental performance improvements
- Manage budgets and monitor operational expenditure
- Work closely with internal stakeholders to ensure a high-quality workplace experience
Candidate Profile
We are seeking an experienced Workplace or Facilities Management professional with a strong track record of managing workplace operations within complex office environments.
The successful candidate will bring:
- Experience managing Hard and Soft Facilities Management services
- Strong understanding of statutory compliance and health & safety requirements
- Proven experience managing contractors and service providers
- Experience overseeing workplace projects or building improvements
- Strong stakeholder management and communication skills
- A proactive and solutions-focused approach to workplace operations
Professional qualifications such as IWFM, IOSH or NEBOSH would be advantageous.
The Opportunity
This role offers the opportunity to lead workplace services for a highly respected organisation, ensuring its London headquarters operates as a safe, efficient and welcoming environment for employees, members and visitors.
The role is offered on a 12-month fixed-term contract, working 35 hours per week, with a hybrid working arrangement and a minimum requirement of three days per week in the London office.
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Workplace Manager employer: Maxwell Stephens Recruitment
Contact Detail:
Maxwell Stephens Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Manager
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Workplace Manager role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role focuses on sustainability and employee well-being, think about how your experience aligns with these areas and be ready to share specific examples.
✨Tip Number 3
Showcase your project management skills! Be prepared to discuss past projects, especially any office moves or improvements you've led. Highlight how you managed budgets and engaged stakeholders to drive success.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and take the initiative to connect directly with us.
We think you need these skills to ace Workplace Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Workplace Manager role. Highlight your background in facilities or workplace management, and don’t forget to mention any project management experience, especially with office moves!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to express your genuine interest in sustainability and how you can contribute to creating a greener workplace. Show us your personality and passion for the role!
Showcase Your Communication Skills: As a Workplace Manager, you'll be working closely with senior stakeholders. Make sure your application demonstrates your excellent communication and negotiation skills. We want to see how you can influence workplace culture!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets the attention it deserves. Plus, it shows us you're proactive and keen to join our team!
How to prepare for a job interview at Maxwell Stephens Recruitment
✨Know Your Workplace Management Stuff
Make sure you brush up on your knowledge of facilities operations, health and safety regulations, and sustainability practices. Being able to discuss these topics confidently will show that you're not just familiar with the role but also passionate about creating a great workplace.
✨Showcase Your Project Management Skills
Prepare examples of past projects you've managed, especially any office moves or improvements you've implemented. Highlighting your experience in managing budgets and leading teams will demonstrate your capability to handle the responsibilities of the Workplace Manager role.
✨Engage with Senior Stakeholders
Think about how you can influence workplace culture and improve employee experience. Be ready to discuss how you've successfully collaborated with senior stakeholders in the past and how you plan to do so in this new role.
✨Bring Your Sustainability Passion
Since sustainability is a key focus for this role, be prepared to share your ideas on how to embed sustainable practices in daily operations. Discuss any initiatives you've been involved in and how you can contribute to maintaining ISO14001 certification.