At a Glance
- Tasks: Lead day-to-day operations and enhance workplace experience in a prestigious London office.
- Company: Join a global firm that prioritises collaboration, accountability, and innovation.
- Benefits: Competitive salary, excellent package, and opportunities for professional growth.
- Other info: Dynamic role with visibility across senior teams and a focus on employee well-being.
- Why this job: Shape a new workplace environment and drive sustainability initiatives.
- Qualifications: Experience in facilities management and strong project management skills required.
The predicted salary is between 42000 - 84000 £ per year.
London | Hybrid Working | 12-Month Fixed Term Contract
Maxwell Stephens is delighted to be supporting a leading UK institute with the appointment of a Workplace Manager for a 12-month fixed-term contract based at their London headquarters.
This is a key operational role within the People & Operations team , responsible for ensuring the organisation’s workplaces remain safe, compliant, efficient and welcoming environments for employees, members and visitors.
The Workplace Manager will oversee workplace and facilities operations across the organisation’s London HQ and support a small portfolio of additional locations.
The Role
Reporting to the Director , the Workplace Manager will take ownership of the operational delivery of workplace services, ensuring the organisation’s facilities are maintained to the highest standards.
The successful candidate will manage both Hard and Soft Facilities Management services , ensuring strong contractor performance, regulatory compliance and an excellent workplace experience.
Key Responsibilities
- Oversee workplace and facilities operations across the London headquarters
- Manage both Hard and Soft FM services , including building systems, cleaning, security and reception services
- Manage external suppliers and contractors, ensuring strong service delivery and performance against SLAs and KPIs
- Ensure compliance with all relevant statutory and regulatory requirements
- Maintain and monitor planned preventative maintenance programmes
- Support workplace improvements and refurbishment projects
- Ensure meeting rooms, shared spaces and workplace facilities support hybrid working and organisational needs
- Promote sustainability initiatives and support environmental performance improvements
- Manage budgets and monitor operational expenditure
- Work closely with internal stakeholders to ensure a high-quality workplace experience
Candidate Profile
We are seeking an experienced Workplace or Facilities Management professional with a strong track record of managing workplace operations within complex office environments.
The successful candidate will bring:
- Experience managing Hard and Soft Facilities Management services
- Strong understanding of statutory compliance and health & safety requirements
- Proven experience managing contractors and service providers
- Experience overseeing workplace projects or building improvements
- Strong stakeholder management and communication skills
- A proactive and solutions-focused approach to workplace operations
Professional qualifications such as IWFM, IOSH or NEBOSH would be advantageous.
The Opportunity
This role offers the opportunity to lead workplace services for a highly respected organisation, ensuring its London headquarters operates as a safe, efficient and welcoming environment for employees, members and visitors.
The role is offered on a 12-month fixed-term contract , working 35 hours per week , with a hybrid working arrangement and a minimum requirement of three days per week in the London office.
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Workplace Manager in London employer: Maxwell Stephens Recruitment
Join a leading organisation as a Facilities Operations Manager, where you will thrive in a dynamic work culture that prioritises employee growth and development. With a focus on innovation and efficiency, we offer comprehensive training opportunities, a supportive team environment, and the chance to make a meaningful impact through your work in Facilities Management. Located in a vibrant area, our workplace fosters collaboration and creativity, making it an excellent place for professionals seeking rewarding careers.
Contact Details:
Maxwell Stephens Recruitment Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Workplace Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the hunt for a Workplace Manager role. You never know who might have the inside scoop on an opportunity or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company culture and values. Since this role focuses on sustainability and employee well-being, be ready to discuss how your experience aligns with these priorities and how you can contribute to their goals.
✨Tip Number 3
Showcase your project management skills! Be prepared to share specific examples of past projects, especially any office moves or improvements you've led. This will demonstrate your capability to handle the responsibilities of the Workplace Manager role.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Workplace Manager in London
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Workplace Manager role. Highlight your background in facilities management and any relevant project management experience, especially if you've been involved in office moves.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your passion for sustainability and employee well-being. Share specific examples of how you've improved workplace experiences in the past.
Showcase Your Communication Skills:Since this role involves working with senior stakeholders, it's crucial to demonstrate your excellent communication skills. Use clear and concise language in your application to show you can convey ideas effectively.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at Maxwell Stephens Recruitment
✨Know Your Workplace Management Stuff
Make sure you brush up on your knowledge of facilities operations and workplace regulations. Be ready to discuss your experience with health and safety compliance, as well as any project management you've done, especially around office moves.
✨Show Off Your Sustainability Passion
Since this role has a strong focus on sustainability, come prepared with examples of how you've embedded green practices in previous workplaces. Talk about any initiatives you've led or been part of that contributed to a more sustainable environment.
✨Engage with Senior Stakeholders
This position requires confidence in dealing with senior stakeholders. Think of instances where you've successfully influenced workplace culture or improved employee experience. Be ready to share these stories to demonstrate your communication and negotiation skills.
✨Prepare Questions That Matter
Have a few thoughtful questions ready for your interviewers. Ask about their vision for the new office space or how they measure success in employee well-being initiatives. This shows you're genuinely interested in the role and the company’s future.
