Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Manage daily operations and enhance workplace experience in a prestigious London office.
- Company: Join a respected global firm focused on sustainability and employee well-being.
- Benefits: Enjoy a competitive salary, excellent package, and opportunities for growth.
- Why this job: Shape a new workplace environment and drive sustainability initiatives while collaborating with senior teams.
- Qualifications: Experience in facilities management, strong communication skills, and a passion for sustainability required.
- Other info: Ideal for proactive individuals looking to make a real impact in a dynamic setting.
The predicted salary is between 42000 - 84000 £ per year.
Workplace Manager
London | Hybrid Working | 12-Month Fixed Term Contract
Salary: £63,000 – £65,000
Maxwell Stephens is delighted to be supporting a leading UK institute with the appointment of a Workplace Manager for a 12-month fixed-term contract based at their London headquarters.
This is a key operational role within the People & Operations team , responsible for ensuring the organisation’s workplaces remain safe, compliant, efficient and welcoming environments for employees, members and visitors.
The Workplace Manager will oversee workplace and facilities operations across the organisation’s London HQ and support a small portfolio of additional locations.
The Role
Reporting to the Director , the Workplace Manager will take ownership of the operational delivery of workplace services, ensuring the organisation’s facilities are maintained to the highest standards.
The successful candidate will manage both Hard and Soft Facilities Management services , ensuring strong contractor performance, regulatory compliance and an excellent workplace experience.
Key Responsibilities
- Oversee workplace and facilities operations across the London headquarters
- Manage both Hard and Soft FM services , including building systems, cleaning, security and reception services
- Manage external suppliers and contractors, ensuring strong service delivery and performance against SLAs and KPIs
- Ensure compliance with all relevant statutory and regulatory requirements
- Maintain and monitor planned preventative maintenance programmes
- Support workplace improvements and refurbishment projects
- Ensure meeting rooms, shared spaces and workplace facilities support hybrid working and organisational needs
- Promote sustainability initiatives and support environmental performance improvements
- Manage budgets and monitor operational expenditure
- Work closely with internal stakeholders to ensure a high-quality workplace experience
Candidate Profile
We are seeking an experienced Workplace or Facilities Management professional with a strong track record of managing workplace operations within complex office environments.
The successful candidate will bring:
- Experience managing Hard and Soft Facilities Management services
- Strong understanding of statutory compliance and health & safety requirements
- Proven experience managing contractors and service providers
- Experience overseeing workplace projects or building improvements
- Strong stakeholder management and communication skills
- A proactive and solutions-focused approach to workplace operations
Professional qualifications such as IWFM, IOSH or NEBOSH would be advantageous.
The Opportunity
This role offers the opportunity to lead workplace services for a highly respected organisation, ensuring its London headquarters operates as a safe, efficient and welcoming environment for employees, members and visitors.
The role is offered on a 12-month fixed-term contract , working 35 hours per week , with a hybrid working arrangement and a minimum requirement of three days per week in the London office.
Workplace Manager employer: Maxwell Stephens Recruitment
Contact Detail:
Maxwell Stephens Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Workplace Manager
✨Tip Number 1
Network with professionals in the facilities and workplace management sector. Attend industry events or join relevant online forums to connect with others who may have insights or opportunities related to the Workplace Manager role.
✨Tip Number 2
Research the company’s current workplace initiatives, especially around sustainability and employee well-being. This knowledge will help you engage in meaningful conversations during interviews and demonstrate your genuine interest in their values.
✨Tip Number 3
Prepare to discuss specific examples of your project management experience, particularly any office moves you've managed. Highlight how you overcame challenges and improved service delivery, as this will resonate well with the responsibilities of the role.
✨Tip Number 4
Familiarise yourself with UK workplace regulations and compliance standards. Being able to speak confidently about these topics will show that you are well-prepared for the role and understand the importance of health and safety in workplace management.
We think you need these skills to ace Workplace Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities or workplace management. Emphasise your project management skills, especially if you've managed office moves before.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for sustainability and employee well-being. Mention specific examples of how you've improved workplace environments in previous roles.
Highlight Relevant Qualifications: If you have IOSH/NEBOSH qualifications or equivalent, be sure to mention them prominently. This will demonstrate your commitment to health and safety compliance.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with senior stakeholders. This is crucial for the role, so make it clear how you can influence workplace culture.
How to prepare for a job interview at Maxwell Stephens Recruitment
✨Showcase Your Experience
Be prepared to discuss your previous roles in facilities or workplace management. Highlight specific examples where you successfully managed operations, led projects, or improved service delivery, especially in a corporate setting.
✨Demonstrate Knowledge of Regulations
Familiarise yourself with UK workplace regulations, health and safety standards, and compliance requirements. Be ready to discuss how you've ensured compliance in past roles and how you would approach it in this position.
✨Emphasise Sustainability Initiatives
Since the role focuses on sustainability, come equipped with ideas on how to embed sustainable practices in the workplace. Share any relevant experiences where you contributed to environmental initiatives or maintained ISO14001 certification.
✨Engage with Senior Stakeholders
Prepare to discuss your experience working with senior stakeholders. Think of examples where you influenced workplace culture or made decisions that positively impacted employee experience, showcasing your communication and negotiation skills.