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For Companies At a Glance
- Tasks: Lead daily operations and ensure a top-notch office environment.
- Company: Join a prestigious organisation in the heart of London.
- Benefits: Enjoy competitive pay, health support, and a modern workplace.
- Why this job: Be part of a dynamic team that values collaboration and excellence.
- Qualifications: Experience in managing high-end offices and strong leadership skills required.
- Other info: This is a fixed-term contract for 14 months with growth opportunities.
The predicted salary is between 52000 - 78000 £ per year.
Job Description
Facilities Manager
Central London | Office-based (5 days per week)
Between £50,000 – £60,000 + Corporate Package & Opportunities
Maxwell Stephens is delighted to be partnering on a confidential appointment for a Facilities Manager to join the London headquarters of a prestigious global professional services firm.
The London office Grade A workspace within a landmark, design-led development. The environment is high-profile, client-facing and immaculately presented, hosting senior leaders from some of the world’s most respected organisations.
This is a hands-on, highly visible role at the heart of a demanding but rewarding professional services environment.
The Role
The Facilities Manager is responsible for ensuring the London office operates safely, efficiently and to the highest possible standards for employees, partners and visiting clients.
You will take full ownership of day-to-day facilities operations while continuously enhancing the workplace experience. The role combines strategic oversight with practical delivery and will suit someone who takes pride in detail, service and problem-solving.
Key Responsibilities
- Act as the primary point of contact for all facilities-related matters across the London office
- Oversee all hard and soft services, including:
- Building systems (HVAC, BMS, fire protection, electrical, plumbing, drainage)
- Security, cleaning and catering
- Office equipment and multifunction printers
- Maintain full compliance with Health & Safety, fire safety, emergency procedures and water hygiene, ensuring all records are accurate and audit-ready
- Conduct regular site inspections to ensure consistently high standards
- Manage both reactive and planned maintenance, coordinating internal teams and external contractors
- Take responsibility for office moves, room setups and furniture requirements
- Be hands-on where required (e.g. minor maintenance, room reconfigurations)
- Manage the facilities budget, including forecasting, approvals and value-for-money negotiations
- Negotiate and manage supplier contracts; monitor performance and service delivery
- Liaise closely with the landlord/building management team
- Provide support for out-of-hours access issues, emergencies and statutory checks.
About You
You are a polished, service-driven facilities professional who thrives in a high-expectation, client-facing environment.
You will bring:
- A strong customer-service mindset with a practical, solutions-focused approach
- Commercial awareness and the ability to deliver premium standards cost-effectively
- Excellent organisational skills with strong attention to detail
- A calm, diplomatic manner and the ability to handle sensitive matters confidentially
- Clear, confident written and verbal communication
- A collaborative attitude and willingness to support the wider office community
- Professional presence and pride in your work
Experience & Qualifications
- Minimum 5 years’ experience managing facilities operations within a corporate or professional services environment
- Membership of a recognised professional body (e.g. IWFM)
- A relevant Health & Safety qualification (NEBOSH, IOSH or equivalent)
Why This Role?
This is a rare opportunity to take ownership of a high-profile London workplace within a globally respected firm where facilities excellence genuinely matters. The role offers visibility, autonomy and the chance to make a tangible impact on both employee and client experience.
Contact Detail:
Maxwell Stephens Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Manager
✨Tip Number 1
Network with professionals in the facilities management sector. Attend industry events or join relevant online forums to connect with others who can provide insights or even refer you to opportunities at prestigious organisations like us.
✨Tip Number 2
Familiarise yourself with the latest workplace management tools and systems. Being proficient in these technologies can set you apart from other candidates and demonstrate your commitment to improving office operations.
✨Tip Number 3
Showcase your leadership skills by volunteering for projects or initiatives that require team management. This experience will not only enhance your resume but also prepare you for the responsibilities of managing a front-of-house team.
✨Tip Number 4
Research our company culture and values. Understanding what we stand for will help you tailor your approach during interviews, allowing you to align your experiences with our expectations for a Facilities Manager.
We think you need these skills to ace Facilities Manager
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, particularly in high-end office environments. Emphasise your leadership skills and any specific achievements that demonstrate your ability to manage multiple priorities.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for creating exceptional workplace experiences. Mention specific examples of how you've successfully managed teams and improved office operations in the past.
Highlight Relevant Certifications: If you have IOSH or NEBOSH certifications, be sure to mention them prominently in your application. These qualifications are advantageous for the role and can set you apart from other candidates.
Showcase Communication Skills: In your application, provide examples of how you've effectively communicated with various stakeholders, including vendors, contractors, and team members. Strong communication is key for this role, so make it clear how you excel in this area.
How to prepare for a job interview at Maxwell Stephens Recruitment
✨Showcase Your Leadership Skills
As a Facilities Manager, you'll be leading a team. Be prepared to discuss your leadership style and provide examples of how you've successfully managed teams in the past. Highlight any specific challenges you faced and how you overcame them.
✨Demonstrate Problem-Solving Abilities
This role requires strong problem-solving skills. Think of scenarios where you've had to resolve issues quickly and effectively. Be ready to share these experiences during the interview to illustrate your proactive approach.
✨Familiarise Yourself with Health & Safety Regulations
Given the importance of health and safety in this role, brush up on relevant regulations and best practices. Be prepared to discuss how you've implemented health and safety policies in previous positions and how you would ensure compliance in this new role.
✨Know Your Budget Management Strategies
Budget control is a key responsibility for this position. Be ready to talk about your experience managing budgets, including any tools or systems you've used. Discuss how you track expenses and report on facility costs to demonstrate your financial acumen.
