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- Tasks: Manage facilities, ensure safety, and support daily operations at gallery sites.
- Company: Join a dynamic team focused on maintaining a safe and welcoming environment.
- Benefits: Enjoy a competitive salary, growth opportunities, and a supportive work culture.
- Why this job: Get hands-on experience in facilities management while working with a driven team.
- Qualifications: A Levels or equivalent; administrative experience and good communication skills required.
- Other info: Be part of an emergency response team and support exciting gallery events.
The predicted salary is between 28000 - 42000 £ per year.
Facilities Coordinator (12 Month Contract)
North London
Up to £35,000 + Package & Excellent Opportunities
Are you a proactive, detail-oriented individual with a knack for managing facilities and ensuring smooth operations? If so, we have the perfect opportunity for you!
We are currently seeking a Facilities Coordinator to assist in the day-to-day management of our client's two individual gallery sites. This is a hands-on role, where you will be responsible for maintaining a safe, comfortable, and well-maintained environment for staff and visitors alike. You will work closely with the Senior Facilities Manager to support a range of facilities maintenance tasks and ensure all health and safety compliance requirements are met.
What you will do:
- Facilities Management : Assist in the daily running of FM services, overseeing facilities maintenance, and ensuring a safe environment for all.
- Safety and Compliance : Perform routine fire alarm tests, emergency lighting tests, and conduct regular inspections to identify and resolve hazards. Assist in ensuring all H&S policies and regulations are met.
- Administrative Support : Maintain accurate and up-to-date records for building activities, support audits, and assist in creating digital file resources.
- Internal and External Communication : Regular communication with staff and service providers to coordinate building services and activities efficiently.
- IT and Hardware Support : Assist with office or furniture moves, IT hardware installations, and provide 1st-line support for FM Helpdesk enquiries.
- Emergency Response : Be part of the emergency response team, respond to facility-related emergencies promptly, and support staff training initiatives.
- Event Support : Provide ad hoc support for gallery events, assisting with the installation and removal of furniture and equipment.
What we’re looking for:
- Education : A Levels or equivalent (strong organisational and time-management skills).
- Experience : Proven administrative experience with good computer literacy; experience in facilities management, logistics planning, or customer service is highly desirable.
- Skills : A good understanding of fire alarms and IT basics; experience with H&S regulations is highly desirable.
- Certifications : IOSH or other FM/H&S courses and Fire Marshal or First Aid certification are a plus.
- Communication : Excellent verbal and written communication skills; ability to conduct clear and professional internal and external communications.
- Problem-Solving : A proactive approach with a solution-oriented mindset and excellent negotiation skills.
- Adaptability : Able to prioritise tasks in a dynamic environment and adapt to ever-changing needs.
Why Join Us?
- Dynamic Work Environment : Enjoy a varied role with an opportunity to get hands-on across multiple aspects of facilities management.
- Growth Opportunities : We value initiative and are always looking for ways to grow and support our team.
- Great Team : Work closely with a supportive and driven team, led by a dedicated Senior FM.
- Competitive Salary & Benefits : Receive a competitive salary with additional benefits.
If you are ready to take on a rewarding role in facilities management and contribute to the success of our operations, we would love to hear from you!
How to Apply :
Please send your CV with a personal statement and your interests, ensuring your communication skills are demonstrated. Please clarify any career gaps and include details of any temporary or permanent placements.
Facilities Coordinator (Ref: 006747) employer: Maxwell Stephens Recruitment
Contact Detail:
Maxwell Stephens Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Coordinator (Ref: 006747)
✨Tip Number 1
Familiarize yourself with the specific facilities management tasks mentioned in the job description. Understanding the daily operations and compliance requirements will help you speak confidently about your relevant experience during the interview.
✨Tip Number 2
Highlight any previous experience you have with health and safety regulations, fire alarms, or IT support. Being able to demonstrate your knowledge in these areas will set you apart from other candidates.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks in a dynamic environment. This role requires adaptability, so showcasing your problem-solving skills and ability to prioritize will be crucial.
✨Tip Number 4
Research the company culture and values to align your communication style with theirs. During the interview, emphasize your teamwork skills and how you can contribute to a supportive and driven team environment.
We think you need these skills to ace Facilities Coordinator (Ref: 006747)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management, administrative support, and any specific skills mentioned in the job description, such as health and safety compliance.
Craft a Personal Statement: Write a personal statement that showcases your proactive approach, problem-solving skills, and adaptability. Use examples from your past experiences to demonstrate how you meet the requirements of the role.
Highlight Communication Skills: Since excellent verbal and written communication skills are essential for this role, ensure your application reflects your ability to communicate clearly and professionally. Consider including examples of successful internal and external communications.
Clarify Career Gaps: If you have any career gaps, be transparent about them in your application. Explain what you were doing during those times, whether it was furthering your education, volunteering, or other relevant activities.
How to prepare for a job interview at Maxwell Stephens Recruitment
✨Show Your Proactive Nature
During the interview, highlight specific examples of how you've taken initiative in previous roles. Discuss situations where you identified a problem and implemented a solution, especially in facilities management or similar environments.
✨Demonstrate Your Knowledge of Health and Safety
Be prepared to discuss your understanding of health and safety regulations. Mention any relevant certifications you hold, like IOSH or First Aid, and provide examples of how you've ensured compliance in past positions.
✨Communicate Clearly and Professionally
Since excellent communication skills are crucial for this role, practice articulating your thoughts clearly. Use examples from your experience to demonstrate how you've effectively communicated with staff and service providers.
✨Emphasize Your Adaptability
The job requires someone who can adapt to changing needs. Share experiences where you've successfully prioritized tasks in a dynamic environment, showcasing your ability to remain flexible and efficient under pressure.
