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- Tasks: Support daily facilities operations and ensure a safe, efficient workplace.
- Company: Join a high-performing organisation in the heart of Central London.
- Benefits: Enjoy a dynamic work environment with opportunities for growth and development.
- Why this job: Be part of a team that values safety, efficiency, and sustainability in the workplace.
- Qualifications: 2-3 years in facilities management; certifications like IOSH or NEBOSH preferred.
- Other info: Opportunity to manage multiple office locations across EMEA/LA.
The predicted salary is between 36000 - 60000 £ per year.
Are you a proactive and organised Facilities professional looking to take the next step in your career? We’re recruiting on behalf of a high-performing organisation in Central London for a Facilities Coordinator to support the smooth running of their dynamic, fast-paced workplace.
In this varied and hands-on role, you’ll work as part of a Corporate Real Estate team to deliver seamless day-to-day facilities operations. You’ll be pivotal in maintaining a safe, efficient, and welcoming workplace, ensuring compliance, managing suppliers, and supporting multiple office locations across EMEA/LA.
- Assist with the daily management of office facilities, liaising with landlords and service providers.
- Support budget tracking, invoice processing, and contract management.
- Ensure health and safety compliance and participate in emergency planning and drills.
- Manage space planning, office moves, equipment inventory, and sustainability initiatives.
- Provide logistical support for internal events and meeting room setups.
- Handle building access and security processes, including key and card management.
2–3 years’ experience in a facilities or assistant manager role.
IOSH or NEBOSH certification.
Facilities Management certification.
Excellent communication and stakeholder management abilities.
Facilities Administrator - Co-ordinator employer: Maxwell Stephens Recruitment
Contact Detail:
Maxwell Stephens Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Administrator - Co-ordinator
✨Tip Number 1
Network with professionals in the facilities management sector. Attend industry events or join relevant online forums to connect with people who can provide insights about the role and potentially refer you to opportunities at organisations like ours.
✨Tip Number 2
Familiarise yourself with the latest trends and technologies in facilities management. Being knowledgeable about tools that enhance workplace efficiency can set you apart during interviews and show your commitment to the field.
✨Tip Number 3
Prepare to discuss your experience with budget tracking and supplier management. Be ready to share specific examples of how you've successfully managed these aspects in previous roles, as they are crucial for the Facilities Coordinator position.
✨Tip Number 4
Demonstrate your understanding of health and safety compliance. Brush up on relevant regulations and be prepared to discuss how you've implemented safety measures in past positions, as this is a key responsibility in the role.
We think you need these skills to ace Facilities Administrator - Co-ordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in facilities management. Emphasise your organisational skills, compliance knowledge, and any certifications like IOSH or NEBOSH that you possess.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive approach and ability to manage multiple tasks. Mention specific examples of how you've successfully supported facilities operations in previous roles.
Highlight Relevant Skills: In your application, focus on key skills such as budget tracking, supplier management, and health and safety compliance. Use bullet points for clarity and impact.
Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial in a facilities role.
How to prepare for a job interview at Maxwell Stephens Recruitment
✨Showcase Your Organisational Skills
As a Facilities Coordinator, being organised is key. Prepare examples from your previous roles where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the fast-paced environment they are looking for.
✨Understand Health and Safety Regulations
Familiarise yourself with health and safety compliance standards relevant to facilities management. Be ready to discuss how you've ensured compliance in past roles, as this is crucial for maintaining a safe workplace.
✨Demonstrate Supplier Management Experience
Since the role involves liaising with landlords and service providers, prepare to talk about your experience managing suppliers. Highlight any successful negotiations or relationships you've built that improved service delivery.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills in real-life scenarios. Think of situations where you had to manage office moves, handle emergencies, or support events, and be ready to explain your thought process and actions.
