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- Tasks: Support day-to-day operations and contribute to exciting refurbishment projects.
- Company: Prestigious institute in a landmark heritage building in Central London.
- Benefits: Gain hands-on experience and develop skills in facilities management.
- Why this job: Work in a unique environment and make a real impact on building improvements.
- Qualifications: Experience in facilities or hospitality preferred; proactive and detail-oriented attitude required.
- Other info: Fully site-based role with opportunities for skill development and collaboration.
The predicted salary is between 35000 - 45000 £ per year.
We are delighted to be supporting a prestigious institute based within a landmark heritage building in Central London in their search for an Assistant Facilities Manager to provide interim cover until the end of July 2026, starting as soon as possible. This is a fantastic opportunity to work within a unique and historically significant environment, supporting the day-to-day operations of the building while contributing to the early stages of an exciting refurbishment programme.
The Role
This is a hands-on and varied position, ideal for someone looking to broaden their experience within facilities management in a high-quality, owner-occupied building. Working closely with a small on-site team, you will play a key role in ensuring the building remains safe, compliant, well-maintained, and presented to a high standard for staff and visitors.
Key Responsibilities
- Carrying out and recording daily, weekly, and monthly health & safety checks
- Coordinating planned and reactive maintenance works
- Assisting in implementing and managing a basic PPM schedule
- Supervising contractors and ensuring safe working practices on site
- Undertaking general troubleshooting and minor maintenance tasks
- Maintaining high standards of presentation, tidiness, and organisation
- Supporting staff with facilities, equipment, and AV usage
- Assisting with meeting room setups and light event support
- Providing reception/lunch cover when required
- Supporting a building improvement and refurbishment project
About You
We are looking for someone who is:
- Practical, proactive, and solutions-focused with a can-do attitude
- Comfortable working within a small, collaborative team
- Detail-oriented, with pride in maintaining a well-presented environment
- A confident communicator with strong interpersonal skills
- IT-literate, with good working knowledge of Microsoft Office and AV systems
Experience & Background
Experience within a facilities, estates, or hospitality environment preferred. IOSH or NEBOSH qualification desirable but not essential. Particularly suited to:
- An Assistant FM or Facilities Coordinator looking to step up
- Or someone with hands-on experience seeking to develop further in FM
Working Pattern
Fully site-based role in Central London 4 or 5 days per week: Typically Tuesday-Friday if working 4 days. Occasional flexibility required (e.g. Mondays for contractor works). Some flexibility required for:
- Out-of-hours works (occasional)
- Emergency attendance (rare)
Why Apply?
- Work within a prestigious and historic Central London building
- Gain exposure to a broad and hands-on FM role
- Be part of a significant refurbishment and improvement programme
- Excellent opportunity to develop skills and experience in a unique environment
If you're interested in this opportunity, please get in touch for a confidential discussion.
Assistant Facilities Manager (Interim Contract) employer: Maxwell Stephens Ltd
Contact Detail:
Maxwell Stephens Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Facilities Manager (Interim Contract)
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field and let them know you're on the lookout for opportunities. You never know who might have the inside scoop on a role that’s perfect for you.
✨Tip Number 2
Get hands-on experience! If you can, volunteer or take on short-term projects related to facilities management. This not only boosts your CV but also shows potential employers that you're proactive and passionate about the field.
✨Tip Number 3
Prepare for interviews by researching the company and its values. Be ready to discuss how your skills align with their needs, especially in maintaining high standards and supporting refurbishment projects. Show them you’re the right fit!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are genuinely interested in joining our team and contributing to our exciting projects.
We think you need these skills to ace Assistant Facilities Manager (Interim Contract)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Assistant Facilities Manager role. Highlight any relevant facilities management experience and showcase your proactive, solutions-focused attitude.
Craft a Compelling Cover Letter: Use your cover letter to tell us why you're the perfect fit for this unique opportunity. Share specific examples of how you've maintained high standards in previous roles and your experience with health and safety checks.
Showcase Your Communication Skills: As a confident communicator, it's important to demonstrate your interpersonal skills in your application. Mention any experiences where you've successfully collaborated with teams or supervised contractors.
Apply Through Our Website: We encourage you to apply directly through our website for a smoother application process. This way, we can easily track your application and get back to you quicker!
How to prepare for a job interview at Maxwell Stephens Ltd
✨Know Your Building
Before the interview, do some research on the heritage building and its significance. Understanding its history and current operations will show your genuine interest in the role and help you connect with the interviewers.
✨Showcase Your Practical Skills
Be ready to discuss specific examples from your past experience that demonstrate your hands-on approach to facilities management. Highlight any relevant projects or tasks where you ensured safety, compliance, or maintenance standards were met.
✨Communicate Confidently
As a key communicator in this role, practice articulating your thoughts clearly. Prepare to discuss how you would handle various scenarios, such as supervising contractors or troubleshooting issues, to showcase your interpersonal skills.
✨Emphasise Team Collaboration
This position involves working closely with a small team, so be prepared to talk about your experience in collaborative environments. Share examples of how you've contributed to team success and supported colleagues in achieving common goals.