Finance Assistant, UK in Leicester

Be part of something greatMaximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people’s lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care. This is a hybrid role between office & home - candidates will need to be able to travel to Leicester office on a weekly basis.
To provide accurate and timely transactional finance support in line with company procedures and controls, supporting the processing of purchase orders, invoices, supplier queries and associated Accounts Payable activities.

Core Duties

• Process purchase orders and invoices accurately and within agreed timescales.
• Match invoices to purchase orders and identify and resolve discrepancies.
• Complete accurate data entry and maintain supplier records.
• Respond to internal and supplier queries.
• Support payment runs and associated checks.
• Take ownership of allocated supplier accounts, managing them through to resolution including queries
• Assist with supplier statement and account reconciliations.
• Maintain appropriate records and supporting documentation.
• Monitor outstanding items and follow through to resolution.
• Escalate issues, discrepancies or risks where required.
• Support the wider transactional finance team during busy periods.

Quality & Compliance

• Follow agreed finance processes, controls and checking procedures.
• Ensure transactions are processed accurately and supported by appropriate documentation.
• Follow fraud-prevention and information-security controls.
• Escalate concerns promptly.
• Work to agreed deadlines.
• Support audit requirements where required.
• Strong attention to detail and accuracy.
• Good organisation and time-management skills.
• Ability to follow established processes and controls.
• Good written and verbal communication.
• Ability to manage queries professionally.
• Comfortable working with internal stakeholders and suppliers.
• Ability to work independently while escalating appropriately.
• Good team-working skills.
• Willingness to learn and develop.
• Working knowledge of Microsoft Office, including Excel.

Performance Measures

• Accuracy and error rates.
• Volumes processed within agreed timescales.
• Levels of rework.
• Timely resolution of queries and outstanding items.
• Compliance with finance processes and controls.
• Quality of stakeholder/supplier support.

EEO Statement

• MAXIMUS is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal wellbeing and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.
• We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long-term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for interview. Your Guaranteed Interview application will only be shared with the hiring manager and the local resourcing team.
• Where reasonable, MAXIMUS will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.

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